Executive Distribution Controller Jobs in Maryland

Position Description & Qualifications

The Executive Assistant provides comprehensive administrative and operational support to executive leadership within a government contracting environment supporting U.S. Navy programs. This position serves as a trusted partner to senior management by coordinating executive activities, managing communications, maintaining schedules, and ensuring efficient execution of administrative functions in a fast-paced, security-conscious environment. The Executive Assistant exercises sound judgment, maintains confidentiality, and supports the successful execution of Navy contracts by facilitating effective communication and organizational efficiency.

Must be able to obtain/transfer/maintain a U.S. Department of War (DoW) Secret security clearance.

In this role, you will:

• Manage executive calendars, schedule meetings, and coordinate appointments across internal organizations, government stakeholders, subcontractors, and customers.

• Coordinate travel arrangements, including airfare, lodging, rental vehicles, and travel authorizations in accordance with company policies and government travel regulations.

• Prepare, edit, proofread, and format correspondence, reports, presentations, meeting agendas, and other executive-level documentat

• Coordinate executive meetings, including conference room reservations, virtual meeting setup, distribution of meeting materials, recording action items, and tracking follow-up activities.

• Serve as a primary administrative point of contact between executives, government customers, teammates, and external partners while maintaining professionalism and discretion.

• Maintain electronic and hard-copy filing systems for contracts, correspondence, reports, and other business records in accordance with company document control procedures.

• Support proposal activities, contract deliverables, and executive reporting by compiling information, organizing documentation, and tracking deadlines.

• Assist with onboarding activities for new employees, including scheduling orientation activities and coordinating required documentation.

• Process purchase requests, expense reports, invoices, and office supply procurement using company financial and procurement systems.

• Coordinate company events, customer visits, leadership meetings, and program reviews.

• Maintain distribution lists, organizational charts, and executive contact information.

• Track action items and executive taskings to ensure timely completion and provide status updates as required.

• Support compliance with company policies, security requirements, and government regulations regarding sensitive information and controlled documentation.

• Perform additional administrative and operational support duties as assigned.

To be successful in this role, you will have:

• The ability to obtain and maintain a DoW Secret security clearance.

• U.S. citizenship required.

• An Associate's degree in Business Administration, Management, or a related field, or equivalent combination of education and 3 years of experience.

• or a High School Diploma/GED and 5 years of experience.

• 5 years of progressively responsible executive or administrative support experience.

• To be able to support on-site at the Arlington, VA office up to 5 days a week.

• Experience supporting senior managers, directors, or executive leadership.

• Excellent written and verbal communication skills.

• A strong organizational skills with exceptional attention to detail.

• Demonstrated ability to prioritize multiple assignments and meet competing deadlines.

• High level of professionalism, discretion, and confidentiality.

• Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

• Experience using Excel to track/organize tasking or equivalent software.

• Experience coordinating meetings and maintaining executive calendars.

• The ability to work independently with minimal supervision.

• The ability to travel 10%.

If you are ready to take the next step of your career path, apply today!

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://careers.serco-na.com/us/en/what-we-offer . If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identity during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com .

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Pay Transparency

Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance—so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits – Comprehensible benefits for full-time employees (part-time employees receive a limited package tailored to their role):

• Medical, dental, and vision insurance

• Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract

• 401(k) plan that includes employer matching funds

• Tuition reimbursement program

• Life insurance and disability coverage

• Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

• Birth, adoption, parental leave benefits

• Employee Assistance Plan

To review all Serco benefits please visit: https://careers.serco-na.com/us/en/about-us .

Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco’s external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: careers@serco-na.com .