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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director, Chief AI Officers Initiative

Job Profile Title

Manager A, Student Services

Job Description Summary

The role will work closely with the Penn Program on Opinion Research and Election Studies (PORES) and Robert A. Fox Leadership Faculty Director and Executive Director.
The Robert A. Fox Leadership Program engages and supports Penn undergraduates and recent alumni through research and service fellowships, teaching, advising and service-learning, events and training and partnerships and special projects. The Penn Program on Opinion Research and Election Studies (PORES) is an undergraduate research program committed to high-quality social research in the public interest on issues of national and international importance with a focus on data analytics.
The Assistant Director of the new Chief AI Officers Initiative will be responsible for day-to-day management of the initiative, including program management and evaluation. The role will coordinate logistics, promotion and collaboration across internal and external stakeholders.

Job Description

Responsibilities:

Program Operations and Administration: Develop and maintain annual program timelines, schedules and operational plans. Assist with budget tracking, purchasing, reimbursements and vendor coordination. Coordinate travel arrangements and itineraries for visiting AI leaders participating in campus programs. Manage lodging, transportation, reimbursements and related logistics for speakers and guests. Organize student travel experience to partner cities and organizations across the country. Ensure compliance with university travel policies and risk-management procedures.

Partner and Executive Engagement: Serve as a primary point of contact for participating Chief AI Officers and organizational partners. Coordinate onboarding, scheduling and engagement activities for AI leaders participating in the initiative. Serve as primary liason with University leadership, connecting stakeholders across departments to best serve the initiative mission. Facilitate communication between university stakeholders, students and external partners. Build and maintain relationships with industry government, and nonprofit AI leaders nationwide.

Event Planning and Management: Lead planning and execution fo approximately eight annual workshops and one signature annual conference. Coordinate event logistics including venue reservations, contracts, catering, technology needs, registration, and participant communications. Develop event schedules, briefing materials, and timeline documents. Provide on-site event management and support before, during and after events.

Student Engagement and Experiential Learning: Support student recruitment, selection and participation in initiative programs. Coordinate and support student participation in experiential learning opportunities, including workshops, conferences, site visits, and travel-based programs. Develop engagement strategies that connect students with AI leaders, industry partners, and career exploration opportunities. Facilitate networking, mentoring, and professional development activities that enhance student learning and workforce readiness. Collaborate with faculty, university partners, and external organizations to create meaningful, real-world learning experiences.

Monitor Program: Continuously track initiative activities, deliverables, participation metrics and outcomes. Maintain initiative database, records and reporting systems. Track participation and outcomes to assess program impact and support continuous improvement.

Qualifications:

Required Qualifications

• Bachelor of Science, Bachelor of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.

• Experience coordinating programs, projects, or events involving multiple stakeholders.

• Strong organizational, project management, and communication skills.

• Demonstrated ability to build collaborative relationships with internal and external partners.

• Ability to manage multiple priorities, exercise sound judgment, and work independently.

• Proficiency with Microsoft Office Suite and willingness to travel as needed.

Preferred Qualifications

• Experience supporting executive leaders, student programs, or external partnerships.

• Experience with event planning, travel coordination, and program administration.

• Interest in artificial intelligence, technology, or innovation initiatives.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$58,506.00 - $74,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefitsto protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement:Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work:Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

• Long-Term Care Insurance:In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development:Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources:As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay