Executive Assistant Jobs in Madison, GA (NOW HIRING)

Posting Details

Posting Details

Posting Number

S15401P

Working Title

Executive Assistant- Asst. Dean's Office-Tifton

Department

CAES-Tifton Campus

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday- Friday 8 a.m.- 5 p.m. unless otherwise specified by Supervisor.

Advertised Salary

Commensurate with Experience

Posting Date

07/08/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/01/2026

Special Instructions to Applicants

Please include Resume, References and a Cover letter.

Location of Vacancy

Tifton Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Executive Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree or equivalent plus 2 years of related experience

Preferred Qualifications

Position Summary

This position provides administrative support to the Assistant Dean of the Tifton Campus by compiling information and preparing reports, handling information requests and performing relevant administrative support functions. The incumbent works closely with the Assistant Dean to ensure smooth operation of the Tifton Campus and the departments located on it and will act on behalf of the Assistant Dean as delegated.

Specific duties include, but are not limited to handling confidential or sensitive information discreetly, scheduling appointments, creating agendas for meetings, assisting with campus events, handling multiple phone calls, taking minutes at meetings and composing correspondence of a routine nature.

This position involves a great deal of organizational skill to keep the office running smoothly, as well as communication skills needed to professionally interact with all levels of University administrators, faculty, staff, agricultural and political groups, and the public.

Knowledge, Skills, Abilities and/or Competencies

• Work independently
• Possess good written and verbal skills
• Moderate computer proficiency
• Excellent work ethic
• Working knowledge of University policies and procedures
• Supervisory skills
• Organizational and analytical skills
• Ability to use discretion
• Ability to use the Microsoft Outlook calendar to schedule appointments
• Ability to operate a multi-line phone system

Physical Demands

• Lift lightweight materials
• Sit at a desk the majority of the work day
• Driving as needed to perform job duties

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative Support
Manage the day to day activities, serving as the primary point of contact for the Assistant Dean of the Tifton Campus, including but not limited to scheduling, responding to and participating in all campus activities related to the Assistant Dean's office.

• Coordinate scheduling for the Assistant Dean with students, staff, faculty, administration, the general public, political and agribusiness leaders.
• Discreetly coordinate highly sensitive meetings that may need corrective action with regards to personnel matters.
• Schedule meeting space for college administration, campus personnel, political and agri-leaders, occasionally needing conference room set up to include refreshments and technical resources.
• Serve as a liaison among stakeholders, participants, parents and faculty to address concerns.
• Advise involved faculty and staff on updated policies and procedures; tactfully communicate changes in policy and practice.
• Organize, recruit, and assign faculty and staff to various campus committees; organize and oversee details of campus-wide events.
• Write, edit, and coordinate the preparation of reports, speeches and other material, including determining necessary content.
• Assist with campus events.
• Compose routine correspondence.
• Take minutes at meetings.

Percentage of time

70

Duties/Responsibilities

Financial Management

• Generate and maintain travel logs, expense reports, purchase requests, travel arrangements, reimbursements and other departmental records and reports.

P-Card

• Purchase supplies with p-card.
• P-Card allocations and sign-offs.
• Reconcile P-card statement.

Inventory

• Manage equipment inventory for the Assistant Dean's department.
• Manage office supply inventory for the Assistant Dean's Office.

Percentage of time

20

Duties/Responsibilities

Payroll Functions

• Review payroll for accuracy and approve for any workers located in the Assistant Dean's Office.
• Act as backup approver for leave requests, if the Assistant Dean is unavailable to approve.

Percentage of time

5

Duties/Responsibilities

Miscellaneous Duties

• Other duties as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Michelle Pitts

Recruitment Contact Email

mpitts@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents

• Other Documents #1