Executive Assistant To Vp Operations Jobs (NOW HIRING)

Executive Assistant to VP/Officer
Job ID
31773
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Philanthropy and Fundraising
Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our ambitious $3 billion comprehensive campaign through Fred Hutch's 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

The Executive Assistant to VP, Philanthropy, reports to the Vice President and is part of the team that supports the department's annual and campaign goals.

The Executive Assistant to VP, Philanthropy, provides proactive executive level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The Executive Assistant to VP, Philanthropy, will plan, prioritize, and organize a diversified workload in a fast-paced environment. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.

Some travel and weekend and evening work may be required.

This is a primarily in-person role at our South Lake Union campus, with the potential for occassional hybrid or remote days.

Responsibilities

Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
• Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
• Exercise judgement within defined procedures and practices to determine appropriate action.
• Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
• Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
• Assist in training department team members and on-boarding new hires.
• May support executive level recruitment activities.
• Generate memos, emails, reports, and presentations.
• Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
• Manage all department event/meeting related activities.
• Coordinate the allocation of space for department employees.
• Support department budget development and reconciliation.
• Assist with the production of executive and department deliverables.
• Draft, edit, and proofread business correspondence and presentations.
• Mange time and expense approvals on behalf of the executive as requested.
• Coordinates VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Five years administrative support experience required.
• Advanced proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Experience with virtual meeting platforms such as Zoom and MS Teams.
• Experience learning new software/technologies to successfully perform assigned tasks.
• Experience in roles requiring organization and strong attention to detail.
• Experience in meeting coordination, scheduling, and planning.
• Problem-solving mindset and ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS:

• Experience in nonprofit, research, or health care environment with campaign planning or campaign implementation experience.
• Proficiency with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Strong time management skills.
• Exceptional communication skills: the ability to communicate clearly and concisely, both verbally and in writing.
• Ability to analyze and revise operating practices to continually improve efficiency.
• Ability to work well with all levels of internal management and staff.
• The ability to juggle multiple critical requests autonomously and effectively.
• Demonstrates discretion and confidentiality.
• Thrives in a fast paced and dynamic environment and exhibits calmness under pressure.

The annual base salary range for this position is from $80,475 to $120,682, and pay offered will be based on experience and qualifications.
Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.