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Executive Assistant To The Pastor Jobs in Rochester, NY

CDS

Executive Assistant to the President/CEO

Webster, NY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across ...

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All JobsTo The Pastor JobsExecutive Assistant To The Pastor JobsExecutive Assistant To The Pastor Jobs in Rochester, NY

Executive Assistant To The Pastor information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do executive assistant to the pastor jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive assistant to the pastor in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by an executive assistant to the pastor, and how can they be addressed?

Executive Assistants to the Pastor often manage a diverse set of responsibilities, including coordinating church events, handling confidential communication, and balancing pastoral schedules. One common challenge is managing competing priorities, especially during busy ministry seasons. Effective time management, clear communication with the pastor, and establishing strong organizational systems can help address these challenges. Building strong relationships with team members and congregants also ensures smoother collaboration and a supportive work environment.

What is an executive assistant to the pastor?

Executive Assistants to the Pastor are professionals who provide high-level administrative and organizational support to the lead pastor of a church. Their responsibilities often include managing schedules, handling correspondence, coordinating meetings and church events, and assisting with communication among staff, congregation, and community partners. They help ensure that the pastor's time and ministry efforts are used efficiently by taking care of logistical and administrative tasks. In many cases, they also help maintain confidential records and may assist with special projects or church initiatives.

What is the difference between Executive Assistant To The Pastor vs Administrative Assistant To The Pastor?

AspectExecutive Assistant To The PastorAdministrative Assistant To The Pastor
CredentialsHigh school diploma or equivalent; experience in executive supportHigh school diploma or equivalent; administrative experience
Work EnvironmentSupports senior leadership, manages schedules, handles confidential infoSupports church staff, manages clerical tasks, assists congregation
Employer & IndustryChurch leadership, religious organizationsChurch offices, religious organizations
Search & Comparison IntentUnderstanding executive-level support roles in churchesClerical support roles in religious settings

The main difference is that the Executive Assistant To The Pastor typically handles higher-level administrative tasks, manages schedules, and supports senior church leadership, while the Administrative Assistant To The Pastor focuses on clerical duties and general support within the church. Both roles require strong organizational skills and familiarity with church operations, but the executive assistant position usually involves more responsibility and confidentiality.

What are the key skills and qualifications needed to thrive as an executive assistant to the pastor?

To thrive as an Executive Assistant to the Pastor, you need excellent organizational skills, attention to detail, discretion, and previous administrative experience, often supported by a relevant associate’s or bachelor’s degree. Familiarity with office management software, church management systems, and calendar scheduling tools is typically required. Outstanding interpersonal skills, emotional intelligence, and the ability to handle sensitive information with confidentiality make someone stand out in this role. These abilities ensure smooth pastoral operations, effective communication within the church community, and support the pastor’s leadership and ministry goals.

What are popular job titles related to Executive Assistant To The Pastor jobs in Rochester, NY?

For Executive Assistant To The Pastor jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To The Pastor jobs in Rochester, NY look for?

The top searched job categories for Executive Assistant To The Pastor jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Assistant To The Pastor jobs?

Cities near Rochester, NY with the most Executive Assistant To The Pastor job openings:

Executive Assistant To The Pastor jobs near you
Infographic showing various Executive Assistant To The Pastor job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $63,597 per year, or $30.6 per hour.

Executive Assistant to the Lead Pastor

Hope Church

Rochester, NY • On-site

$22 - $24/hr

Full-time

Medical, Retirement, PTO

Posted 7 days ago

Job description

Job Description
Ministry: Operations
Role Title: Executive Assistant to the Lead Pastor
Reports to: Lead Pastor and serves in support of the Leadership Team
Role Overview: Hope Lutheran Church is seeking an exceptional Executive Assistant to the Lead Pastor who will serve as a trusted partner to the Lead Pastor by providing executive-level administrative, operational, and communication support. This individual will combine the professionalism, organizational excellence, and discretion expected of an Executive Assistant with a genuine heart for the Lord and a passion for advancing the mission of our church.
The Executive Assistant will protect the Lead Pastor's time, coordinate events and initiatives driven by the Lead Pastor, and facilitate communication to ensure priorities and information flow smoothly throughout the church. This role is much more than administrative support-it is a ministry of stewardship, service, organization, discretion, and operational excellence.
Our Mission: Sharing the hope of Jesus with a world in need of hope.
Our Vision: To see an ever-increasing number of people trust in Jesus Christ and faithfully live out the 5G's of discipleship.
Characteristics of the Executive Assistant to the Senior Pastor
  • A committed follower of Jesus Christ whose life reflects spiritual maturity, integrity, humility, and a servant's heart.
  • Wholeheartedly embraces the mission, vision, and values of the church and views their work as ministry.
  • Demonstrates the professionalism, initiative, and executive presence expected of an Executive Assistant supporting church leadership.
  • Exceptionally organized with the ability to manage multiple priorities while maintaining accuracy, excellence, and composure.
  • Exercises exceptional judgment, discretion, and confidentiality in handling sensitive information and relationships.
  • A proactive problem solver who anticipates needs, identifies solutions, and executes with minimal supervision.
  • An outstanding communicator with excellent written and verbal communication skills and the ability to represent the Lead Pastor with wisdom, grace, and professionalism.
  • Emotionally intelligent with strong interpersonal skills and the ability to build trust with staff, church leaders, volunteers, and members.
  • A collaborative team player who thrives in a fast-paced environment while maintaining flexibility and a positive attitude.
  • A lifelong learner who welcomes feedback, pursues continuous improvement, and strives for excellence in every area of responsibility.
  • Highly proficient with Google Workspace, calendar management, project management, and modern communication tools.

Position Responsibilities
  • Manage the Lead Pastor's calendar, appointments, meetings, and ministry priorities, while protecting time through effective scheduling and prioritization.
  • Provide comprehensive administrative support to the Lead Pastor and Executive Director, including correspondence, meeting coordination, confidential communications, and executive assistance.
  • Prepare agendas, reports, meeting notes, and follow-up action items.
  • Coordinate special projects and ministry initiatives from planning through completion, ensuring deadlines and priorities are met.
  • Maintain confidential records, church documentation, and administrative files with a high degree of integrity and discretion.
  • Serve as the primary point of contact for church office communications by screening calls, managing emails and text messaging platforms, and directing inquiries to appropriate staff and ministry leaders.
  • Coordinate worship service administration, including sermon preparation, presentation slides, sermon series planning, and discipleship materials.
  • Manage church management systems (ChMS/CCB) by maintaining member records, creating events and registration forms, processing data, generating reports, and supporting ministry communications.
  • Coordinate church events initiated by the Lead Pastor, leadership meetings, baptisms, funerals, classes, conferences, and other ministry activities.
  • Support Adult Discipleship ministries through event coordination, curriculum administration, volunteer support, and ministry resources.
  • Prepare monthly leadership and Board reports by compiling attendance, engagement, volunteer, and ministry metrics.
  • Coordinate ministry logistics, including facility reservations, room scheduling, supply purchasing, vendor coordination, and event support.
  • Assist with guest assimilation, membership follow-up, prayer communications, congregational engagement, annual reports, congregational meetings, leadership retreats, and other church-wide initiatives.
  • Train ministry leaders and volunteers in church management systems and ministry software while supporting effective ministry operations across multiple departments.

What success looks like
  • Calendars, meetings, travel, and communications are executed seamlessly with exceptional attention to detail.
  • Projects move forward efficiently because of consistent coordination, communication, and follow-through with ministry leaders and volunteers.
  • Church leaders, staff, volunteers, and ministry partners experience timely, professional, and gracious communication.
  • Sensitive information is handled with complete confidentiality and sound judgment.
  • Administrative systems and workflows become increasingly efficient and effective.
  • The Executive Assistant consistently anticipates needs, solves problems proactively, and contributes to a culture of excellence, unity, and servant leadership.
  • The ministry of the Lead Pastor is strengthened through trusted partnership, allowing the church to more effectively accomplish its mission and vision.

Position Details:
  • Full-Time 30+ hours (may require some Sunday mornings)
  • Compensation range $22-$24/hour
  • Paid time off including vacation, sick, wellness, and holiday time
  • Pension and Health Benefits

Apply