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Executive Assistant To The Managing Director Jobs in Puerto Rico

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

AppleOne

Executive Assistant/Office Manager

San Juan, PR · On-site

$50K - $60K/yr

The Executive Assistant/Office Manager will provide high-level support to executive leadership ... Compensation and Benefits - Salary range: $50,000 to $60,000 per year. - Direct hire opportunity ...

New

Biosimilar Sciences PR LLC

PR · On-site

Job Posting Title: Executive Administrative Assistant Company: OcyonBio is a partnership ... Strong organizational and time management skills with the ability to prioritize effectively. * High ...

Jj

Sr. Executive Administrative Assistant

Guaynabo, PR · On-site

Your unique talents will help patients on their journey to wellness. Learn more at The Sr. ... Manage complex, highstakes calendars across global time zones, balancing governance, leadership ...

New

Assurant, Inc.

VP, Automotive

San Juan, PR · On-site

$120 - $180/hr

... to deliver results across local and enterprise targets.* Recommend and manage enterprise investments, operating expenses, and advertising and promotional spend for the LOB.* Provide direct oversight ...

RosadoToledo&

Account Executive

San Juan, PR · On-site

Part stage manager and part juggler, the Account Executive knows how to keep a lot of balls in the ... The Day-to-Day * Work alongside the Account Director in advertising campaigns from client's brief ...

Weil Group, Inc

IT Director

Hatillo, PR · Hybrid

Reporting directly to the CEO, this role leads the planning, prioritization, and delivery of a ... Manage technology-related capital expenditures and operating budgets. Manufacturing Systems & Plant ...

Weil Group, Inc

IT Director

Hatillo, PR · On-site

$120 - $150/hr

Reporting directly to the CEO, this role leads the planning, prioritization, and delivery of a ... Manage technology-related capital expenditures and operating budgets. Manufacturing Systems & Plant ...

Weil Group, Inc.

IT Director

Hatillo, PR · On-site

Reporting directly to the CEO, this role leads the planning, prioritization, and delivery of a ... Key Responsibilities Strategic Leadership & Program Management • Develop and execute a multi-year ...

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Executive Assistant To The Managing Director information

What does an executive assistant to the managing director do?

An Executive Assistant to the Managing Director provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often act as a gatekeeper, prioritizing tasks and ensuring the Managing Director’s time is used efficiently. In addition, they may assist with project management, travel arrangements, and confidential matters. Their role is crucial in helping the Managing Director focus on strategic responsibilities by managing day-to-day administrative tasks.

What are some common challenges faced by an executive assistant to the managing director, and how can they be effectively managed?

Executive Assistants to the Managing Director often navigate competing priorities, frequent schedule changes, and high-pressure situations. Maintaining strong organizational skills and adaptability is key, as the role requires juggling confidential matters, coordinating with multiple departments, and anticipating the needs of the Managing Director. Building proactive communication and a strong rapport with both the executive and other team members helps streamline processes and minimizes miscommunication. Leveraging technology and setting up efficient systems for calendar management, document handling, and task tracking can further enhance productivity and reduce stress.

What are the key skills and qualifications needed to thrive as an executive assistant to the managing director, and why are they important?

To thrive as an Executive Assistant to the Managing Director, you need exceptional organizational abilities, attention to detail, and proficiency in office administration, typically supported by relevant experience or a degree in business administration. Mastery of calendar management tools, Microsoft Office Suite, and sometimes CRM or expense management systems is crucial. Outstanding communication, discretion, and proactive problem-solving distinguish top performers in this role. These skills ensure efficient support for the Managing Director, enabling smooth operations and effective decision-making at the executive level.

What are the possible transition paths after an executive assistant to the managing director position?

An executive assistant to the managing director can transition into roles such as office manager, project coordinator, or executive coordinator, leveraging skills in organization, communication, and time management. Some may pursue positions in operations, human resources, or project management, often supported by additional certifications or training in these areas.

What is an Executive Assistant to the Managing Director?

An Executive Assistant to the Managing Director is a professional responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling communication for the director. They often use tools like calendar software and require strong organizational and communication skills to facilitate efficient executive operations.

What job categories do people searching Executive Assistant To The Managing Director jobs in Puerto Rico look for?

The top searched job categories for Executive Assistant To The Managing Director jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Executive Assistant To The Managing Director jobs?

Cities in Puerto Rico with the most Executive Assistant To The Managing Director job openings:

Executive Assistant To The Managing Director jobs near you
Infographic showing various Executive Assistant To The Managing Director job openings in Puerto Rico as of August 2026, with employment types broken down into 85% Full Time, 10% Part Time, 2% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Executive Assistant to the Founder, Managing Partner

Pantera Capital Management LP

San Juan, PR • On-site

Full-time

Re-posted 15 days ago

Job description

Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera launched the first cryptocurrency fund in the United States in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $3.5bn across three strategies - passive, hedge, and venture - exclusively focused on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem.
We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based across our San Juan and Dorado Beach offices. The role requires on-site presence five days per week, with attendance at whichever office the Managing Partner is working from that day.
The Managing Partner splits his time between Pantera's offices roughly:
San Juan 60%
New York City 20%
San Francisco 10%
Responsibilities:
  • Proactively manage a complex calendar, prioritizing and optimizing the Managing Partner's time
  • Serve as a thoughtful gatekeeper, ensuring the Managing Partner's time is focused on his most impactful issues
  • Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings
  • Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders
  • Maintain organized systems for data management and tracking, including both physical and electronic files
  • Transcribe meeting notes accurately and manage timely follow-up actions
  • Prepare daily for all meetings and events, ensuring materials, logistics, and agendas are in place
  • Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner
  • Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities
  • Develop and maintain vendor relationships while ensuring a strong understanding of local business protocols and logistics in Puerto Rico
  • Execute a variety of ad-hoc assignments and personal requests, such as coordinating reservations, conducting research, and managing purchases

Qualifications:
  • Bachelor's degree from University of Puerto Rico or a university in the mainland required
  • Experience supporting C-level executives preferred
  • Bilingual proficiency in English and Spanish preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
  • Outstanding verbal and written communication, with ability to convey information clearly and professionally
  • Outstanding interpersonal skills, emotionally mature, and able to build relationships
  • Proactive approach to problem-solving with strong decision-making capability
  • Proven ability to handle confidential information with utmost discretion
  • Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Apple hardware
  • Meticulous, professional, confident, sophisticated, and gracious

Apply