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Executive Assistant To Operations Manager Jobs in Tennessee

FOCUSPOINT

Executive Assistant

Brentwood, TN · On-site

$36/hr

Executive Assistant Location: Brentwood, TN Worksite: In office Employment Type: Temp Compensation ... Prioritize competing demands, manage deadlines, and follow through on tasks to completion with ...

Wilsonbank

Executive Assistant

Lebanon, TN · On-site

... between operational teams. In these roles, you handle urgent calls, craft solutions, and ensure ... Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ...

Wilson Bank & Trust

Executive Assistant

Lebanon, TN · On-site

... between operational teams. In these roles, you handle urgent calls, craft solutions, and ensure ... Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ...

Covenant Health

SR EXECUTIVE ASST

Knoxville, TN · On-site

Provides services to support executive office operations, serves as a liaison for communication ... Analyzes and processes expense statements of the Executive Management Group to ensure that charges ...

FirstBank

Executive Assistant

Nashville, TN · On-site

Track and coordinate investor conference participation end to end--managing registrations, one-on ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

FirstBank

Executive Assistant

Nashville, TN · On-site

Track and coordinate investor conference participation end to end-managing registrations, one-on ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

Covenant Health

SR EXECUTIVE ASST

Knoxville, TN

Provides services to support executive office operations, serves as a liaison for communication ... Analyzes and processes expense statements of the Executive Management Group to ensure that charges ...

FirstBank

Executive Assistant

Nashville, TN · On-site

Track and coordinate investor conference participation end to end-managing registrations, one-on ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

Wilson Bank & Trust

Executive Assistant

Lebanon, TN · On-site

$60 - $85/hr

... between operational teams. In these roles, you handle urgent calls, craft solutions, and ensure ... Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ...

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Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.
Executive Assistant To Operations Manager jobs near you

Executive Assistant to Chief Information & Digital Officer (Onsite-Brentwood, TN)

CoreCivic

Brentwood, TN • On-site

Full-time

Re-posted 3 days ago

CoreCivic rating

5.9

Company rating: 5.9 out of 10

Based on 158 frontline employees who took The Breakroom Quiz

32nd of 43 rated prisons

Job description

At CoreCivic, our employees are driven by a deep senseof service, high standards of professionalism and a responsibility to betterthe public good. CoreCivic is currently seeking an Executive Assistant Comejoin our Information Technology team that is dedicated to making an impact for the people andcommunities we serve.

*This position requires 4 days onsite in Brentwood, TN.

SUMMARY:
The Executive Assistant serves as a highly trusted partnerto designated Executive Vice Presidents and department leaders, enabling organizationaleffectiveness and leadership focus.  Servesas the initial point of contact for internal and external parties and facilitatesinformation and communication for the executive and other management team. Actsas gatekeeper, facilitator, and advisor by anticipating needs, managing competingpriorities, and ensuring seamless execution of executive initiatives across theenterprise.
ESSENTIAL FUNCTIONS:
The incumbent should be able to perform all of the followingfunctions at a pace and level of performance consistent with the jobperformance requirements.

  1. Completes a variety of administrative tasks for the Executive and other department leaders as directed to include managing calendars and appointments, completing expense reports, arranging travel, and composing and preparing correspondence.
  2. Keeps the Executive leadership team well informed of upcoming commitments and responsibilities, aligning priorities, managing workflows, and ensuring execution of key business objectives.
  3. Provides insight and coordination on high-priority initiatives, including tracking progress, deadlines, and deliverables across stakeholders.
  4. Handles highly sensitive and confidential information with the highest level of integrity and discretion.
  5. Exercises sound judgment in managing communications, priorities, and organizational dynamics
  6. Leads or supports cross-functional projects, ensuring alignment with business goals and tracking outcomes
  7. Drafts, reviews, and refines executive communications, presentations, and correspondence for internal and external audiences
  8. Screens and directs calls and answers questions or refers to the appropriate resource. Reviews, prioritizes, and follows up on incoming issues or concerns and determines appropriate course of action, referral, or response.
  9. Coordinates conferences and executive meetings, including agenda development, pre-read preparation, and facilitation logistics.
  10. Collaborates with other executive assistants to ensure coordination and alignment. Captures key discussion points, decisions, and action items and ensures follow-through and accountability.
  11. Supports leadership team cadence (e.g., quarterly planning, strategic reviews) with strong organizational rigor.
  12. Anticipates executive needs and proactively identifies solutions to enhance efficiency and decision-making.
  13. Prioritizes conflicting needs handles matters expeditiously, and meets expected deadlines.
  14. Serves as liaison with outside charitable and local sports organizations, and other corporate citizenship programs.
  15. Acts as a professional ambassador for assigned leaders, welcoming executive guests, assessing their needs, and ensuring a seamless, high-touch hosting experience.
  16. Domestic U.S. travel may be required.

What CoreCivic employees say

Pay

Benefits

Hours and flexibility

Workplace

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About CoreCivic

Sourced by ZipRecruiter

At CoreCivic , we do more than manage inmates, we care for people. CoreCivic is currently seeking Registered Nurses who have a passion for providing the highest quality care in an institutional setting.

Industry

Public safety administration

Company size

10,000+ Employees

Headquarters location

Brentwood, TN, US

Year founded

1983

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