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Executive Assistant To Operations Manager Jobs in Michigan

RDV Corporation

Executive Assistant

Grand Rapids, MI · On-site

The Executive Assistant proactively manages complex calendars, communications, travel, meetings, projects, and day-to-day business operations while serving as a central point of coordination among ...

RDV Corporation

Executive Assistant

Grand Rapids, MI · On-site

The Executive Assistant proactively manages complex calendars, communications, travel, meetings, projects, and day-to-day business operations while serving as a central point of coordination among ...

RDV Staffing Inc.

Executive Assistant

Grand Rapids, MI · On-site

$65 - $90/hr

The Executive Assistant proactively manages complex calendars, communications, travel, meetings, projects, and day-to-day business operations while serving as a central point of coordination among ...

Eccalon LLC

Executive Assistant

Detroit, MI

The Executive Assistant provides high-level administrative and operational support to senior ... Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving ...

Timpl

Executive Assistant

Holland, MI · On-site

... operations.\n • Able to communicate with multi-level leadership.\n • Preparing and/or editing ... managing the daily schedules and calendars of company\nexecutives. \n • Supports the day to day ...

SEEL LLC

Executive Assistant

Detroit, MI · On-site

Executive Assistant The Executive Assistant will provide administrative support to officers of SEEL ... Successfully manage resources from cross-functional operations to successfully close out projects.

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Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.

What cities in Michigan are hiring for Executive Assistant To Operations Manager jobs?

Cities in Michigan with the most Executive Assistant To Operations Manager job openings:

Executive Assistant To Operations Manager jobs near you

Executive Assistant

GreenStone Farm Credit Services

East Lansing, MI • On-site

$150/day

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Join our dynamic team as an Executive Assistant and provide essential support to the Chief Financial Officer, Finance & Accounting Team, Operations team, and other executives as needed for meetings and travel. This role is responsible for handling confidential information and maintaining professionalism. The ideal candidate is proactive, detail orientated, and thrives in a fast-paced, professional environment. You will be an essential part of the team, helping to keep us efficient with team coordination/meetings, daily tasks and planning for the future. If you value being part of a forward-thinking team that values collaboration, innovation, and making things happen - this role is for you!

 

Get to know GreenStone

Our $16 billion portfolio of customers, ranging from rural homeowners to global agriculture and food businesses, provides our employees with a unique opportunity to maintain a local presence while working for a top workplace. Our diverse business structure provides exciting opportunities for passionate, talented professionals in many areas. Additionally, many of our team members are highly respected in their area of expertise at both the state and national level making GreenStone one of the top Farm Credit associations in the country.

 

Culture

Core Four values steer everything we do at GreenStone. Customer First, Deliver Quality, Get Involved, Do the Right Thing. Employees work as a team to create a company fueled by the desire to best serve each other and our customers every day. GreenStone culture promotes innovative thinking, professional development, health and wellness, and a relaxed work environment with flexible schedules.

 

What can we offer you?

GreenStone trusts the people we hire. We empower employees to make the best decisions for the customer and the company.

 

GreenStone has an outstanding Total Rewards package, which includes, but is not limited to:

  • 15 vacation days, 12 sick days, and 12 paid holidays per year
  • Paid Parental Leave
  • 16 hours of volunteer time
  • 401(k) plan - up to a 9% employer contribution/match
  • Medical, Dental, Vision, STD, LTD, Life/AD&D benefits, etc.
  • $150/year Logo Wear allowance
  • $400/year Wellness Subsidy/Reimbursement & wellness programs
  • $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs
  • Yearly bonus/incentive opportunity available to all benefit eligible employees

What You'll Do:

  • Serve as Executive Assistant to the Chief Financial Officer, as well as direct reports and other executives.
  • Coordinates executive/administrative functions with appropriate staff.
  • Act as a best practice/quality resource for other administrative professionals.
  • Assist in establishing and maintaining appointment schedules for the Finance, Facilities and Operations teams as needed. 
  • Organize, communicate and make arrangements for department meetings/functions and trainings and travel. Work with assorted vendors on contracts for venues, lodging, meals and entertainment.  Be fully available as contact person for meeting attendees.
  • Supports the Sr. Executive Assistant and Executive Assistants in the planning and execution of the GreenStone Executive, Sales, IS, Credit Leadership meetings when needed.
  • Timely preparation and distribution of reports, correspondence, certifications, and information to appropriate members of the organization as requested.
  • Responsible for smooth information flow between Chief Financial Officer and other Executives or staff.
  • Participate in meetings as needed by the Chief Financial Officer to take minutes, then type and distribute to appropriate parties as needed.
  • Monitor and ensure receipts are properly obtained for the CFO Corporate Credit Card. Monitor credit card activity for potential fraud.
  • Maintain filing system both electronically and paper accurately and timely.
  • Work with vendors  (Navan, hotels, etc.) to establish and maintain contracts on behalf of GreenStone.
  • Assist with travel, hotel, car arrangements and information as requested by team members.

What We're Looking For:

  • HS Diploma or Equivalent required.
  • 5+ years administrative experience supporting senior leadership or equivalent experience.
  • Membership and continuing education through the IAAP (International Association of Administrative Professionals) preferred.
  • Finance, Lending or Banking experience preferred.

 

GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.

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