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Executive Assistant To Operations Manager Jobs in Michigan

Amway

Executive Assistant I

Ada, MI · On-site

$24.34 - $30.06/hr

Responsibilities include but may not be limited to : * Creating and managing purchase orders and ... and operational expertise to drive innovation and business success. Team members work across ...

Amway

Executive Assistant I

Ada, MI · On-site

$24.34 - $30.06/hr

Responsibilities include but may not be limited to : * Creating and managing purchase orders and ... and operational expertise to drive innovation and business success. Team members work across ...

Amway Inc.

Executive Assistant I

Ada, MI · On-site

$24.34 - $30.06/hr

Responsibilities include but may not be limited to : * Creating and managing purchase orders and ... and operational expertise to drive innovation and business success. Team members work across ...

Spence Brothers

Executive Assistant

Saginaw, MI · On-site

$65 - $90/hr

... to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a trusted partner to the executive team, ensuring efficient operations and confidentiality at all ...

Greenpath

Executive Assistant

Farmington Hills, MI · On-site

This is a unique opportunity to sit at the intersection of strategy, operations, governance ... Manage executive calendars, travel, and meeting logistics. * Track strategic initiatives and ...

Spence Brothers

Executive Assistant

Saginaw, MI · On-site

... to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a trusted partner to the executive team, ensuring efficient operations and confidentiality at all ...

GreenStone

Executive Assistant

East Lansing, MI · On-site

$150/day

Join our dynamic team as an Executive Assistant and provide essential support to the Chief Financial Officer, Finance & Accounting Team, Operations team, and other executives as needed for meetings ...

Amway.com Group

Executive Assistant I

Ada, MI · On-site

Responsibilities include but may not be limited to: * Creating and managing purchase orders and ... and operational expertise to drive innovation and business success. Team members work across ...

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All JobsTo Operations JobsExecutive Assistant To Operations Manager JobsExecutive Assistant To Operations Manager Jobs in Michigan

Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.

What cities in Michigan are hiring for Executive Assistant To Operations Manager jobs?

Cities in Michigan with the most Executive Assistant To Operations Manager job openings:

Executive Assistant To Operations Manager jobs near you

Executive Assistant I

Amway

Ada, MI • On-site

$24.34 - $30.06/hr

Full-time

Re-posted 5 days ago

Key responsibilities

  • Manage calendars for Directors and Managers, including scheduling meetings across multiple time zones and coordinating logistics.

  • Coordinate departmental activities such as events, meetings, and logistics, including preparing materials, taking minutes, and managing room reservations and catering.

  • Handle administrative tasks including managing purchase orders, processing invoices, coordinating travel plans, and managing expense reports.

Job description

Executive Assistant I
Posting Start Date: 8/3/26
Posting Location: Ada (Grand Rapids), MI
Requisition ID: 43302
Job title: Executive Assistant I
Department / Division: Nutrition/Research & Development
Salary Grade: NXA 11
Salary Range $24.34/hr - $30.06/hr
Location: Ada, MI (Onsite)
What We're Looking For:
We are looking for an Executive Assistant to provide administrative support. This position will involve working as part of a team and collaborating with other executive assistants not only in the R&D Division, but across the company. Key activities include managing busy schedules with multiple time zones, coordinating travel, expense reports, purchase orders, shipping, etc. This role will also support the department(s) by coordinating activities that foster an engaging, fun, and inclusive work environment.
You will report directly to two Directors, but you may be asked to assist members of their team with tasks as they come up. You will be someone that the department relies on to represent the department, division, and company in a positive, friendly, and professional manner.
Responsibilities include but may not be limited to:
  • Creating and managing purchase orders and acting as a liaison between the department and vendors to assist in the timely processing of invoices for payment.
  • Coordinating SRAs for shipping.
  • Creating and managing internal material requests, ordering kitchen and office supplies, including stocking and replenishing consumables for staff use.
  • Managing calendars for Director and Managers - includes scheduling meetings across multiple time-zones, including recurring one-on-one meetings, leadership meetings, and department meetings.
  • Coordinating a variety of departmental events, or programs, which may comprise managing logistics, scheduling, coordination of calendars, preparation and distribution of meeting materials, taking meeting minutes, managing attendee lists, and coordination of room reservations/catering.
  • Utilizing word processing software and/or network mail systems to produce correspondence, reports, compilation of data, analysis of information, formatting of presentations, and/or conducting research, proofreading and editing documents as needed.
  • Managing international and domestic travel plans and processing of expense reports.

Required qualifications:
  • Minimum 1 years of related experience as an Administrative Assistant, Executive Assistant, or Office Manager

Skills to be successful in the role:
  • Ability to prioritize projects and multi-task in a fast-paced office environment.
  • Ability to communicate effectively.
  • High level of integrity and discretion in handling confidential information.
  • Willingness to learn new systems and processes required for the role.
  • Attention to detail and well-developed organizational skills are a must.
  • Excellent problem solving skills.
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Teams, Excel) and SharePoint.
  • Flexibility to pivot and reprioritize work as needs arise.
  • Self-motivation and the ability to work independently as well as part of a team with flexibility to learn and to take initiative on a variety of tasks and projects.

Amway does not provide immigration-related sponsorship for this role.
What's special about this team:
We are a dynamic and highly collaborative R&D organization that connects scientific, technical, and operational expertise to drive innovation and business success. Team members work across functions, markets, and disciplines, creating an environment built on partnership, agility, and a shared passion for solving complex challenges.

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