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Executive Assistant To Manager Jobs in Alaska (NOW HIRING)

North Slope Borough

Executive Assistant

Barrow, AK · On-site

$35.45/hr

... Assist in the monitoring of the Department budget, reviews trends and reports issues ... to be resolved. Manages office supplies inventory, orders supplies and processes invoices for ...

Varite Inc

Executive assistant

Anchorage, AK · On-site

Exemplary time management and prioritization skills, * Ability to plan ahead and anticipate needed items / activities, * Multi-tasking and troubleshooting capabilities, * Aptitude to thrive in a fast ...

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Executive Assistant To Manager information

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

Who gets paid more, an office manager or an executive assistant to manager?

Typically, an office manager earns a higher salary than an executive assistant to a manager because the office manager has broader responsibilities, including overseeing office operations, managing staff, and handling administrative functions. Executive assistants usually focus on supporting a specific manager with tasks like scheduling and correspondence. Salary differences can vary based on industry, experience, and location.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What are popular job titles related to Executive Assistant To Manager jobs in Alaska?

For Executive Assistant To Manager jobs in Alaska, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Manager jobs in Alaska look for?

The top searched job categories for Executive Assistant To Manager jobs in Alaska are:

What cities in Alaska are hiring for Executive Assistant To Manager jobs?

Cities in Alaska with the most Executive Assistant To Manager job openings:

Executive Assistant To Manager jobs near you

Executive Assistant - Anchorage

Columbia Distributing Company

Anchorage, AK • On-site

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Columbia Distributing rating

6.9

Company rating: 6.9 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

257th of 417 rated retail wholesalers

Job description

Summary

This position primarily supports Senior Executives roles. Must be able to prioritize conflicting needs often with deadline pressures and drive projects to successful completion. Position is privy to nearly all Company information, thus trust and confidentiality is essential. Position must be able to communicate effectively externally and within all levels of the organization.

Primary Responsibilities

  • Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
  • Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
  • Manage calendars for assigned team
  • Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
  • Arrange and attend Company functions and meetings and if necessary, take minutes or notes
  • Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
  • Assist with monitoring and tracking external deadlines
  • Assist with coordination and filing of various compliance-related documents
  • Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
  • Manage and distribute venue and sports assets
  • Complete all other tasks or special projects as assigned
  • Demonstrate behaviors consistent with those of the Company's Core Values at all times

Key Competencies

  • Effective time management skills while working in a fast-paced environment
  • High attention to detail
  • Excellent oral and written communication skills
  • Organizational skills
  • Ability to handle confidential information with sensitivity and discretion
  • Ability to work with multiple deadlines under little or no supervision
  • Ability to prioritize and control incoming information and schedules

People Management

None

Work Environment

This job operates mostly indoors, occasionally outdoors.

Physical Demands

  • Lift/carry 20 lbs.
  • Sitting for entire shift
  • Work indoors entire shift

Expected Hours of Work

This is a full-time position, days and hours of work vary and may include weekends and evenings. Typically working hours are Monday through Friday, between 8am and 5pm.

Travel

Occasionally overnight travel to other branches may be require.

Required Education and Experience

  • Minimum of two (5) years Administrative Assistant experience
  • High School diploma or GED required
  • Proficiency with Microsoft Office suite

Preferred Experience and Education

  • Bachelor's degree strongly preferred
  • Previous experience supporting Executive Team

Compensation

  • Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
  • Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
  • Hired applicant may be eligible for incentives/bonuses/annual bonuses.
Classification: Exempt
Reports to: COO

What Columbia Distributing employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Columbia Distributing logo

About Columbia Distributing

Sourced by ZipRecruiter

In 2008, Columbia Distributing, Mt. Hood Beverage, and Gold River Distributing united to form Columbia Distributing as we know it today. With this merger and the 2018 acquisitions of Marine View Beverage and General Distributors, Inc., our company is now one of the country's largest malt beverage distributors. Size is not our only distinction, however. Columbia Distributing boasts an extensive selection of beverages, including craft beer, wine and spirits.

Industry

Food and beverage wholesalers

Company size

1,001 - 5,000 Employees

Headquarters location

Portland, OR, US

Year founded

1935

Social media

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