Executive Assistant To Chief Operations Officer Jobs in Hialeah, FL

Miami, Florida (In-Person)
Full-Time | High-Impact Role

Compensation: 70,000 to 90,000 USD

We are seeking an exceptional Life Manager / Executive & Personal Operations Partner to CEO.

This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of the CEO professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment.

You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within the CEO's household.

This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously.

• Manage calendar, priorities, and daily workflow to maximize productivity.
• Track requests from internal teams and ensure the CEO reviews and acts on key items.
• Act as operational filter, ensuring tasks are prioritized and executed efficiently.
• Maintain communication with internal stakeholders to ensure projects and approvals move forward.
• Prepare and maintain task lists, hit lists, and priority trackers.

Travel coordination is a major component of this role.

Responsibilities include:

• Planning and booking complex international travel.
• Managing multi-week personal trips, retreats, and unique travel experiences.
• Researching destinations, logistics, activities, and experiences.
• Coordinating flights, hotels, transport, itineraries, and reservations.
• Managing travel documents, confirmations, and scheduling.
• Coordinating with family members and travel companions when required.
• Preparing detailed travel planning documents and logistics trackers.

• Coordinate household logistics including vendors, cleaners, and service providers.
• Manage grocery orders, household requests, and daily operational needs.
• Support health and lifestyle routines when required.
• Coordinate gifts, events, and personal projects.
• Work closely with the CEO's partner to ensure personal priorities are addressed.

• Conduct research across a wide range of topics, including:
• Travel
• Health and lifestyle services
• Vendors and services
• Personal purchases
• Execute ad-hoc projects quickly and efficiently.
• Track outstanding requests and ensure nothing falls through the cracks.

• Build and maintain operational trackers, SOPs, and task systems.
• Use spreadsheets and productivity tools to track projects and workflows.
• Maintain documentation of vendors, recurring tasks, and processes.
• Continuously improve systems to increase efficiency and visibility.

Requirements

We are looking for a high-ownership operator who can thrive in a fast-paced environment.

• Extremely organized and detail-oriented
• Comfortable working in high-pressure environments
• Able to handle rapid task switching
• Highly trustworthy and discreet
• Emotionally resilient with thick skin
• Comfortable giving structured feedback and setting boundaries
• Proactive and solution-oriented

• Exceptional task and time management
• Strong calendar and priority management
• Advanced travel planning and logistics coordination
• Strong research and problem-solving ability
• Excellent communication and follow-through
• Ability to handle multiple tasks without losing track of details
• Strong Google Sheets / spreadsheet skills

• 3+ years supporting a founder, CEO, or high-net-worth individual
• Experience managing complex personal and professional logistics
• Experience coordinating international travel
• Strong operational mindset and ability to create systems

Success in this role means:

• Schedule and priorities are organized and optimized
• Tasks are tracked and completed without reminders
• Travel logistics are seamless and stress-free
• Household and personal operations run smoothly
• The CEO has more time to focus on high-impact work

This is a high-trust, high-responsibility position that requires:

• Complete discretion and confidentiality
• Flexibility and adaptability
• Comfort working in a dynamic and sometimes chaotic environment

Candidates who succeed in this role are typically those who enjoy solving problems, managing complexity, and operating at a high level of ownership.

Benefits

Compensation: 70,000 to 90,000 USD