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Executive Assistant Supporting Jobs in Wisconsin

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties. How will you achieve this mission? * Communicate and handle incoming and ...

Advanced Asset Management

WI · On-site

Role Overview We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative ...

stcam

Executive Assistant

Wauwatosa, WI · On-site

Executive Assistant Join a Mission-Driven Community Where Your Work Truly Matters At St. Camillus ... In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of ...

Brady

Executive Assistant

Milwaukee, WI · On-site

Brady Corporation is seeking a high-caliber Executive Assistant to provide comprehensive administrative and strategic operational support to our executive leadership team. This role requires a ...

Royal Credit Union

Executive Assistant

Eau Claire, WI · On-site

$29.26 - $32.48/hr

Do you enjoy staying organized, supporting leaders at a high level, and keeping things running smoothly behind the scenes? Become an Executive Assistant at Royal Credit Union! In this role, you'll ...

Drake and Associates

Executive Assistant

Waukesha, WI · On-site

Executive Assistant Drake & Associates is a growing financial planning firm dedicated to helping ... Meeting & Project Support -- lead preparation for leadership meetings, support speaking engagements ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties.How will you achieve this mission? Communicate and handle incoming and ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties. How will you achieve this mission? * Communicate and handle incoming and ...

MetalTek

Executive Assistant

Waukesha, WI · On-site

Executive Assistant Waukesha, WI ( Job Type Full-time Description GENERAL SUMMARY ... Provides high-level, proactive administrative and operational support to the CEO and executive team.

New

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties. How will you achieve this mission? * Communicate and handle incoming and ...

Drake & Company

Executive Assistant

Madison, WI · On-site

Our Madison area client, a statewide non-profit, is looking for a temporary executive assistant ... Comfortable supporting a fast-paced nonprofit CEO * Skilled in MS Office

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties. How will you achieve this mission? * Communicate and handle incoming and ...

Thedacare

Executive Assistant

Oshkosh, WI · On-site

Our team members are supported by continued opportunities for learning and development, accessible ... The Executive Assistant provides administrative support to executives and leaders using ...

Kohler Co.

Executive Assistant

Kohler, WI

Acting as a trusted partner to the CDO, the Executive Administrative Assistant supports enterprise priorities, anticipates needs, and ensures effective execution in a complex, fastpaced environment.

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Executive Assistant Supporting information

What is an executive assistant supporting?

Executive Assistants supporting typically refers to professionals who provide high-level administrative support to executives, managers, or senior leaders within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff or external partners. The role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion. Executive Assistants play a key role in helping executives manage their workload and operate efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant supporting?

To thrive as an Executive Assistant Supporting, you need exceptional organizational skills, attention to detail, and proficiency in office administration, typically supported by relevant experience or certifications in business administration. Mastery of office software like Microsoft Office Suite, calendar management systems, and communication platforms is essential. Strong interpersonal skills, discretion, and proactive problem-solving set standout Executive Assistants apart. These capabilities are crucial for efficiently managing executive schedules, communications, and priorities, ensuring smooth business operations.

What are some common challenges executive assistants face when supporting multiple executives, and how can they effectively manage competing priorities?

Executive Assistants supporting multiple executives often encounter the challenge of balancing conflicting schedules, priorities, and communication styles. To manage these demands effectively, it's essential to develop strong organizational systems, maintain proactive and transparent communication with each executive, and set clear boundaries for urgent versus non-urgent tasks. Utilizing digital tools for calendar management, task tracking, and regular check-ins can help streamline workflows and ensure that all executives feel supported. Flexibility, discretion, and the ability to anticipate needs are key traits that help Executive Assistants thrive in this dynamic role.

What is the difference between Executive Assistant Supporting vs Administrative Assistant?

AspectExecutive Assistant SupportingAdministrative Assistant
CredentialsTypically requires experience in executive support, sometimes certifications like EA or PAOften requires basic office administration skills, sometimes certifications in office management
Work EnvironmentSupports high-level executives in corporate or professional settingsSupports teams or departments in various office environments
Employer & IndustryCommonly employed in corporate, legal, or financial sectorsFound across diverse industries including healthcare, education, and business
Search & Comparison IntentOften searched by those looking for executive-level support rolesMore general, for entry to mid-level office support roles

Executive Assistant Supporting roles focus on providing high-level, specialized support to top executives, often requiring specific experience and certifications. Administrative Assistants handle broader office tasks supporting teams or departments. While both roles involve organizational skills, Executive Assistant Supporting positions are more specialized and executive-focused.

What other jobs can an executive assistant supporting do?

An executive assistant supporting can transition into roles such as office manager, administrative manager, project coordinator, or executive coordinator, leveraging skills in organization, communication, and time management. These positions often require similar proficiency with office software and strong interpersonal skills, and may involve supervising staff or managing complex schedules.

What cities in Wisconsin are hiring for Executive Assistant Supporting jobs?

Cities in Wisconsin with the most Executive Assistant Supporting job openings:

Executive Assistant Supporting jobs near you
Infographic showing various Executive Assistant Supporting job openings in Wisconsin as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant

Baraboo, WI • On-site

Wegner CPAs
Accounting Services • 51 - 200 employees
Learn more about Wegner CPAsexternal

Other

Posted 16 days ago

Job description

Executive Assistant

Position Mission: The Executive Assistant is responsible for making clientele feel welcomed and comfortable. Greeting clients cheerfully and with enthusiasm, making them "feel good" about Wegner from the moment they enter or phone the firm. The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties.

How will you achieve this mission?

  • Communicate and handle incoming and outgoing electronic communications on behalf of the Partner.
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
  • Maintain sponsorship spreadsheet.
  • Assist Partner with preparation of presentation materials.
  • Create, review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
  • Arrange travel schedule and reservations for Partner as needed.
  • Calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings.
  • Actively practice 5-Star customer service to internal and external customers. Immediately greet all internal and external clients in a warm, friendly and professional manner as they enter the lobby. Offer beverages and our coat closet to guests. Maintain positive client relationships.
  • Answer phones, ideally in three rings or less, with attentiveness and a smile in your voice.
  • Retrieve and route all voicemail accumulated after hours.
  • Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen, etc.) when not assisting clients.
  • Complete tax return assembly process daily based on need (significant increased levels during tax season). Financial statement report assembly (significant increased levels during tax season).
  • Set up new clients in Practice Management, Axcess Tax and XCM.
  • Log-in clients and create scan cover sheet as workpapers are received.

What do you need to achieve this mission?

  • 4 year degree preferred
  • Three to five years of experience directly related to the duties and responsibilities specified, preferably in a professional services firm.
  • One to three years administrative support experience at the executive level.
  • Ability to multi-task and remain calm in high task situations.
  • Must be proficient with Microsoft office Suite.
  • Must present a professional image.
  • Demonstration of effective oral and written communication skills.
  • Proven record of excellent interpersonal skills.
  • Knowledge of multi-phone line operations.
  • Demonstrated outstanding time management skills.

Wegner provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Please be aware that as part of our hiring process, Wegner CPAs participates in E-Verify. Your employment eligibility will be confirmed through the E-Verify program upon hire.

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