Executive Assistant Position Jobs in Athens, GA (NOW HIRING)

The Executive Assistant provides high-level administrative and operational support to the Dean and senior leadership team of the Victoria Kay Ivester School of Nursing. This position serves as a central point of coordination for executive operations by managing complex calendars, coordinating meetings and events, preparing correspondence and reports, supporting special projects, and facilitating communication among School leadership, faculty, staff, students, University offices, and external partners. Working under the direction of the Chief of Staff and Communications Manager, the Executive Assistant exercises sound judgment, professionalism, and discretion while supporting the day-to-day operations of the Dean's Office. The position plays an integral role in ensuring the efficient operation of the School through exceptional organization, communication, and executive support.

Knowledge, Skills, Abilities and/or Competencies - Ability to exercise sound judgment, professionalism, diplomacy, and discretion when handling confidential information. Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment. Excellent written, verbal, and interpersonal communication skills. Strong attention to detail and commitment to producing high-quality work. Ability to compose, edit, proofread, and format professional correspondence, reports, presentations, and meeting materials. Strong project coordination and administrative support skills. Ability to establish productive working relationships with faculty, staff, students, University leadership, and external stakeholders. Ability to work independently while exercising initiative and sound decision-making. Proficiency with Microsoft Office, Outlook, Teams, Adobe Acrobat, and other office productivity software

Physical Demands - Ability to sit, stand, and move between office, meeting, and event environments. Occasional lifting and carrying of meeting materials, office supplies, or event materials (approximately 15–20 pounds) may be required.

Duties/Responsibilities - Executive Support and Calendar ManagementProvide executive-level administrative support to the Dean and members of the senior leadership team. Manage complex calendars, schedule meetings, coordinate travel, and prioritize competing requests. Coordinate meeting logistics, prepare agendas, compile meeting materials, and distribute minutes and follow-up items. Screen and prioritize correspondence, telephone calls, and requests requiring executive attention. Prepare correspondence, reports, presentations, briefing materials, and other executive communications. Exercise discretion in handling confidential and sensitive information.

Duties/Responsibilities - Administrative Operations and Project CoordinationCoordinate administrative projects and initiatives on behalf of the Dean's Office. Track action items, deadlines, and follow-up activities for leadership meetings and strategic initiatives. Coordinate document routing, approvals, and executive signatures. Maintain executive files, records, and administrative documentation. Assist with departmental purchasing, travel, reimbursements, and other administrative processes as assigned.

Duties/Responsibilities - Meeting, Event, and Committee SupportCoordinate executive meetings, advisory boards, committees, retreats, and special events. Prepare meeting materials, briefing documents, presentations, and supporting information. Coordinate logistics for visitors, guest speakers, donors, and external partners. Support commencement, orientation, faculty meetings, accreditation visits, and School events. Coordinate meeting follow-up and maintain committee records.

Duties/Responsibilities - Communication and Relationship ManagementServe as a primary administrative liaison between the Dean's Office and faculty, staff, students, University offices, healthcare partners, donors, alumni, and community stakeholders. Respond to inquiries and direct requests to appropriate individuals or departments. Assist with drafting and proofreading executive correspondence and communications. Maintain professionalism, confidentiality, and exceptional customer service in all interaction

Duties/Responsibilities - Professional Development and Administrative SupportMaintain knowledge of University policies, administrative procedures, and office technologies. Participate in professional development opportunities and administrative initiatives. Recommend improvements to administrative processes and office operations. Perform other duties as assigned