ZipRecruiter

Log In

1

Executive Assistant Design Jobs in Massachusetts

HLB Lighting Design

Executive Assistant

Boston, MA · On-site

$74K - $79K/yr

Description HLB Lighting Design is seeking a highly organized, proactive, and professional Executive Assistant to support our Boston studio and CEO. Reporting directly to the CEO and local Senior ...

HLB Lighting Design

Executive Assistant

Boston, MA · On-site

$74K - $79K/yr

Description HLB Lighting Design is seeking a highly organized, proactive, and professional Executive Assistant to support our Boston studio and CEO. Reporting directly to the CEO and local Senior ...

TriMark USA

Executive Assistant

Mansfield, MA · On-site

TriMark USA is the country's largest provider of design services, equipment, and supplies to the ... The Executive Assistant reports to the Executive Assistant to the CEO * This position is based in ...

TriMark

Executive Assistant

Mansfield, MA · On-site

$85K - $95K/yr

TriMark USA is the country's largest provider of design services, equipment, and supplies to the ... The Executive Assistant reports to the Executive Assistant to the CEO * This position is based in ...

WHOOP

Executive Assistant

Boston, MA · On-site

$100K - $140K/yr

Executive Assistant At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP ... Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive ...

Whoop

Executive Assistant

Boston, MA · On-site

$100K - $140K/yr

Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive ... in an Executive Assistant or similar role. * Demonstrated success managing complex calendars ...

Suffolk Construction

Executive Assistant

Boston, MA · On-site

$89K - $128K/yr

Executive Assistant ID 2026-11651 Job Location : Location US-MA-Boston Type Regular Full-Time ... investment, design, self-perform construction, and technology start-up investment (Suffolk ...

Formlabs

Executive Assistant

Somerville, MA · On-site

Together, we're helping everyone design, prototype, and manufacture faster than ever before. We're ... As an Executive Assistant at Formlabs, your impact is all about partnering with senior leadership ...

Formlabs

Executive Assistant

Somerville, MA · On-site

Together, we're helping everyone design, prototype, and manufacture faster than ever before. We're ... As an Executive Assistant at Formlabs, your impact is all about partnering with senior leadership ...

Formlabs

Executive Assistant

Somerville, MA · On-site

Together, we're helping everyone design, prototype, and manufacture faster than ever before. We're ... As an Executive Assistant at Formlabs, your impact is all about partnering with senior leadership ...

Insulet Corporation

Sr Executive Assistant

Acton, MA · On-site

$86K - $129K/yr

The Executive Assistant provides support to an Executive Team member and when possible, the ... With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop ...

Suffolk Construction

Executive Assistant

Roxbury, MA · On-site

... investment, design, self-perform construction, and technology start-up investment (Suffolk ... The Executive Assistant plays a critical role in supporting the day-to-day administrative and ...

Suffolk Construction

Executive Assistant

Boston, MA · Hybrid

... investment, design, self-perform construction, and technology start-up investment (Suffolk ... The Executive Assistant plays a critical role in supporting the day-to-day administrative and ...

Insulet Corporation

Sr Executive Assistant

Acton, MA · On-site

$86K - $129K/yr

The Executive Assistant provides support to an Executive Team member and when possible, the ... With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop ...

Insulet Corporation

Sr Executive Assistant

Acton, MA · Hybrid

$86K - $129K/yr

The Executive Assistant provides support to an Executive Team member and when possible, the ... With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop ...

Unavailable

Executive Assistant

Boston, MA · On-site

... investment, design, self-perform construction, and technology start-up investment (Suffolk ... The Executive Assistant plays a critical role in supporting the day-to-day administrative and ...

next page

Showing results 1-20

All JobsDesign JobsExecutive Assistant Design JobsExecutive Assistant Design Jobs in Massachusetts

Executive Assistant Design information

What is an executive assistant design?

Executive Assistant Design roles combine traditional executive assistant responsibilities with tasks related to design and creative project support. These professionals manage schedules, communications, and meetings for executives, while also assisting with presentation materials, branding assets, and visual documentation. They often collaborate closely with design teams, help coordinate creative projects, and ensure the executive's vision is effectively communicated. This hybrid role requires strong organizational skills and a keen eye for aesthetics.

What does an executive assistant design do?

An Executive Assistant in a design-focused environment plays a vital role by managing schedules, organizing design reviews, and facilitating smooth communication between creative teams and executives. They often coordinate project timelines, prepare materials for brainstorming sessions, and help prioritize tasks to ensure deadlines are met. Additionally, they may assist with travel arrangements for design expos or client meetings, and act as a point of contact to streamline feedback between designers and leadership. This role requires a strong understanding of creative workflows and the ability to anticipate the needs of both executives and design professionals.

What skills and qualifications are needed to thrive as an executive assistant design?

To thrive as an Executive Assistant in Design, you need excellent organizational skills, attention to detail, and a background in office administration or related fields. Familiarity with design software (such as Adobe Creative Suite), calendar management tools, and project management platforms is typically required. Strong interpersonal skills, discretion, and the ability to anticipate needs set outstanding candidates apart. These abilities ensure seamless support to design executives, enabling efficient workflows and effective communication within creative teams.

What is the difference between Executive Assistant Design vs Executive Assistant?

AspectExecutive Assistant DesignExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer design or administrative certificationsHigh school diploma; administrative certifications optional
Work EnvironmentDesign firms, creative agencies, or corporate offices with a focus on design projectsCorporate offices across various industries
Employer & Industry UsageUsed in creative and design-focused industriesCommon across multiple industries including finance, tech, and healthcare
Search & Comparison IntentPeople seeking administrative support with a design focusGeneral administrative support roles

Executive Assistant Design specializes in supporting design teams or creative projects, often requiring familiarity with design terminology and tools. In contrast, an Executive Assistant provides broad administrative support across industries. While both roles require organizational skills and communication abilities, Executive Assistant Design emphasizes a creative environment and industry-specific knowledge.

What are popular job titles related to Executive Assistant Design jobs in Massachusetts?

For Executive Assistant Design jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Design jobs in Massachusetts look for?

The top searched job categories for Executive Assistant Design jobs in Massachusetts are:

Executive Assistant Design jobs near you
Infographic showing various Executive Assistant Design job openings in Massachusetts as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution.

Executive Assistant

HLB Lighting Design

Boston, MA • On-site

$74K - $79K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Description
HLB Lighting Design is seeking a highly organized, proactive, and professional Executive Assistant to support our Boston studio and CEO. Reporting directly to the CEO and local Senior Principal, this role is responsible for providing executive-level administrative support while ensuring the smooth day-to-day operation of the Boston office.
This is a hands-on position for a detail-oriented, energetic, and self-motivated individual who thrives in a fast-paced environment, manages competing priorities effectively, and enjoys supporting both executives and the broader studio team.
Responsibilities
  • Manage and/or assist with the CEO/Local Principal's calendar appointments, expense reports, timesheets, travel arrangements, correspondence, and other administrative support as needed.
  • Welcome visitors and provide assistance with building and suite access.
  • Answer telephones and direct callers to appropriate individuals.
  • Respond to and/or redirect forwarded out-of-office email inquiries.
  • Coordinate special events, team-building activities, and office celebrations.
  • Support the CEO and C-Suite with planning leadership summits and strategic meetings, including research, logistics, reservations, and coordination.
  • Support Boston leadership with managing budgets related to team-building initiatives, office maintenance, and supplies.
  • Assist with special projects and other administrative duties as assigned.
Requirements
Education & Experience
  • Associate's or Bachelor's degree, or equivalent combination of education and experience.
  • 3-5 years of executive assistant, office management, administrative support, or related experience preferred.
Skills & Competencies
  • Exceptional organizational and problem-solving skills.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Working knowledge of Adobe Creative Suite (Acrobat, Photoshop, and InDesign) and Deltek Vantagepoint is a plus. Training will be provided where needed.
  • Excellent time management and prioritization skills.
  • Self-motivated with the ability to work independently and collaboratively.
  • Ability to manage multiple responsibilities and adapt to changing priorities.
  • Strong attention to detail and commitment to accuracy.
  • Professional, dependable, and team-oriented approach.

Compensation
$74,500 - $79,000
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off

Apply