Executive Assistant Controller Jobs in Seattle, WA

Summary: 

The Assistant Controller reports directly to the President and maintains a collaborative dotted-line relationship with the Vice President of Finance for technical accounting guidance, financial reporting alignment, and consistency in financial practices across both organizations. This dotted-line relationship is advisory and collaborative in nature and does not create a direct supervisory reporting relationship. 

This position supports Bonney-Watson’s accounting operations, financial reporting, budgeting, payroll oversight, trust accounting, compliance, and financial systems. The Assistant Controller works closely with the President, Vice President of Finance, and leadership team to support accurate financial reporting, effective internal controls, operational decision-making, and the overall efficiency of the company’s financial operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounting and Financial Reporting

• Assist VP of Finance in determining appropriate levels of owner distributions for Board approval, oversee processing and communicating to shareholders.

Trust, Investment, and Real Estate Accounting

Payroll and Commission Oversight

Leadership and Team Development

Systems and Process Improvement

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong knowledge of GAAP, financial reporting, budgeting, payroll oversight, and internal controls.
• Experience managing month-end and year-end close processes.
• Knowledge of accounting operations, including general ledger, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Strong analytical, problem-solving, and organizational skills.
• Ability to review financial data, identify variances, and communicate findings clearly.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy in a deadline-driven environment.
• Strong leadership skills with the ability to coach, train, and support accounting staff.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to use sound judgment and maintain confidentiality.
• Proactive approach to identifying needs, solving problems, and improving processes.
• Ability to work professionally and collaboratively with leadership, employees, auditors, trustees, advisors, vendors, and financial institutions.

Education/Experience

Math Ability

Ability to perform, review, and explain financial calculations, reconciliations, variance analyses, payroll-related calculations, trust accounting activity, and other accounting data with accuracy and attention to detail.

Computer Skills

Intermediate to advanced skills with Microsoft Word, Excel, and Outlook are required. The ability to learn and navigate company systems and financial software is required.

Preferred experience with:

• Microsoft Dynamics GP / Great Plains
• MIS, PlotBox, or similar cemetery management software
• Passare or similar funeral management software
• ADP or similar payroll systems
• Wells Fargo Commercial Electronic Office, or similar banking platform
• Business intelligence and reporting tools
• DocuSign
• Ramp Card Payment
• Adobe
• Company Intranet

Certificates and Licenses

Management Responsibilities

This position provides direct supervision to the Accounting Supervisor and assigned accounting department staff. Responsibilities include assigning and reviewing work, setting priorities, providing feedback, supporting performance management, and promoting accountability and professional development.

Benefits:

• Medical, dental and vision coverage; HSA Voluntary contributions and Limited Flexible Spending Accounts; long-term disability insurance; EAP assistance; and COBRA Eligibility, subject to the terms of the applicable benefit plan.
• Supplemental plans such as, Life, Short Term Disability and Accident insurance, Additional Employee Life/AD&D and Dependent Life/AD&D may be available as voluntary plans.
• 401(k) savings & profit-sharing plan, subject to the terms of the applicable benefit plan.
• Vacation Time Off: Eligible for employees that work 30 hours or more each week. Vacation accrual begins on the first day of work. Hours are accrued bi-weekly depending on your years of service.

Length of Service 

Bi-weekly Accrual Rate 

Annual Accrual 

Maximum Accrual 

1st day - 5 years 

4.63 hours 

120 hours

240 hours

5 years, 1 day - 15 years 

6.51 hours 

160 hours

320 hours

15 years, 1 day + 

7.69 hours 

200 hours

400 hours

• Paid Sick and Safe Leave Policy: Full-Time Employees working a minimum of 30 hours are eligible for 80 hours of PSSL per year, which accrues at a rate of 3.077 hours each pay period. 
• Holidays: 8 paid days, but open during certain holidays as stated below:
  • Washington Memorial Park & Mortuary: Open on all holidays except New Year’s Day, Thanksgiving Day and Christmas Day.
  • Satellite Locations: Closed on all holidays except President’s Day and Veteran’s Day when they will maintain regularly scheduled business hours.
  • Employees who work holidays may take another day off with prior approval.

Other compensation: 

• Annual discretionary performance bonus