ZipRecruiter

Log In

1

Executive Administration Manager Jobs in Oregon (NOW HIRING)

Aptyx

Executive Assistant

OR · On-site +1

$70K - $80K/yr

Manage complex calendars for Aptyx executives, including internal meetings, customer appointments ... Expense Administration * Prepare and submit accurate, timely expense reports for the executive team.

Mackenzie Inc.

Executive Assistant

Portland, OR · On-site

$68 - $78/hr

This role is responsible for managing complex schedules, coordinating executive communications ... Board of Directors Administration * Coordinate all Board of Directors and committee meetings ...

New

ASM

Senior Specialist, Administration

Hillsboro, OR

Senior Specialist, Administration Job's mission As an Administrative Assistant at ASM in Hillsboro ... Manage executive-level calendars, travel arrangements, expense reporting, and meeting logistics

Hayden Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Office & Support Center Administration * Provide backup administrative and front desk/office management support to the administrative coordinator, other executive assistants and the executive team as ...

Hayden-Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Office & Support Center Administration * Provide backup administrative and front desk/office management support to the administrative coordinator, other executive assistants and the executive team as ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

One year of full time work or equivalent must have been working for senior management utilizing ... The School of Medicine Office of the Dean and OHSU Health Hospital Administration are the central ...

Sapiens

Account Executive

OR · On-site +1

Account Executive Location: Remote The Account Executive is responsible for growing software and ... manage complex sales cycles for Sapiens' suite of offerings, including Policy Administration ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

Providing executive administrative support to the Executive Director and Leadership Team ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR

$55K - $65K/yr

Providing executive administrative support to the Executive Director and Leadership Team ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

Providing executive administrative support to the Executive Director and Leadership Team ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

Providing executive administrative support to the Executive Director and Leadership Team ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

OCHIN

EXECUTIVE, STATE AFFAIRS

Portland, OR · On-site

... management with state policymakers, Medicaid agencies, health departments, governors' offices ... Bachelor's degree required; advanced degree in public policy, public administration, healthcare ...

previous pagenext page

Showing results 21-40

All JobsAdministration JobsExecutive Administration Manager JobsExecutive Administration Manager Jobs in Oregon

Executive Administration Manager information

What does an executive administration manager do?

An Executive Administration Manager oversees the administrative operations of an organization, often supporting top executives by managing schedules, coordinating meetings, and supervising administrative staff. They ensure that office procedures run smoothly and efficiently, handle confidential information, and may also be responsible for budgeting, reporting, and project management. This role requires strong leadership, organizational, and communication skills, as they act as a key liaison between executives and other departments.

How does an executive administration manager typically collaborate with senior leadership and other departments within an organization?

An Executive Administration Manager works closely with senior leadership, often serving as a key liaison between executives and various departments. They coordinate meetings, manage confidential communications, and ensure the smooth flow of information to support decision-making processes. Additionally, they may oversee administrative staff, streamline office procedures, and facilitate cross-departmental projects, requiring strong interpersonal and organizational skills. This collaborative role is vital for maintaining efficiency and alignment across the organization.

What are the key skills and qualifications needed to thrive as an executive administration manager, and why are they important?

To excel as an Executive Administration Manager, you need expertise in office management, organizational strategy, and executive support, often supported by a bachelor's degree in business administration or a related field. Proficiency with office software suites, scheduling tools, and document management systems is typically required. Exceptional communication, problem-solving, and leadership abilities help you manage teams and foster effective executive collaboration. These skills are vital for ensuring smooth operations, supporting decision-makers, and maintaining organizational efficiency.

What is the difference between Executive Administration Manager vs Office Manager?

AspectExecutive Administration ManagerOffice Manager
CredentialsTypically requires a bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonUsually requires a high school diploma or associate’s degree; some certifications may be beneficial
Work EnvironmentCorporate offices, executive settings, high-level administrative supportGeneral office settings, administrative support roles across industries
Employer & Industry UsageUsed in large corporations, executive teams, and industries with complex administrative needsCommon across small to medium businesses, retail, healthcare, and various industries

The Executive Administration Manager focuses on supporting top executives and managing complex administrative functions, often requiring higher credentials. In contrast, the Office Manager oversees daily office operations, staff, and administrative tasks at a broader level. Both roles are vital for organizational efficiency but differ in scope and seniority.

Executive Administration Manager jobs near you
Infographic showing various Executive Administration Manager job openings in Oregon as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, and 3% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Executive Assistant

Aptyx

OR • On-site, Remote

$70K - $80K/yr

Full-time

Re-posted 6 days ago

Job description

Position Summary
The Executive Assistant provides high-level administrative support to the Aptyx executive team. This role is responsible for managing complex schedules, coordinating travel, processing expense reports, and removing routine administrative work from executives' day-to-day responsibilities.
The successful candidate will be highly organized, proactive, discreet, and comfortable balancing competing priorities. They will anticipate needs, resolve scheduling and logistical issues independently, and create efficient processes that allow the executive team to focus on strategic, high-value work.
Essential Duties & Responsibilities
Calendar and Schedule Management
  • Manage complex calendars for Aptyx executives, including internal meetings, customer appointments, conferences, and company events.
  • Prioritize meeting requests based on urgency, business value, and executive availability.
  • Proactively identify and resolve scheduling conflicts, allowing adequate time for preparation, travel, and focused work.
  • Coordinate meetings across departments, organizations, locations, and time zones.
  • Prepare executives for upcoming commitments by providing agendas, relevant documents, and logistical details.

Travel Coordination
  • Plan and book domestic and international travel, including flights, lodging, ground transportation, and other arrangements.
  • Develop clear, detailed itineraries that account for meeting schedules, time zones, travel time, and executive preferences.
  • Monitor travel plans and respond quickly to delays, cancellations, or itinerary changes.
  • Maintain executive travel profiles, loyalty-program information, and relevant preferences.
  • Ensure travel arrangements comply with company policies and budget expectations.

Expense Administration
  • Prepare and submit accurate, timely expense reports for the executive team.
  • Collect, organize, and reconcile receipts, credit-card transactions, and supporting documentation.
  • Review expenses for accuracy, appropriate coding, and compliance with company policy.
  • Follow up on missing information and resolve discrepancies with Finance or vendors.
  • Maintain organized expense and travel records.

Executive and Administrative Support
  • Serve as a central point of coordination for the executive team and its internal and external stakeholders.
  • Manage routine administrative requests, correspondence, forms, approvals, and follow-up activities on behalf of executives.
  • Screen and prioritize meeting requests, communications, and other demands on executives' time.
  • Prepare and format presentations, reports, meeting materials, correspondence, and other business documents.
  • Coordinate leadership meetings, including scheduling, agendas, room or technology setup, and material distribution.
  • Track action items and follow up with responsible parties when requested.
  • Identify administrative tasks that can be standardized, delegated, automated, or eliminated.
  • Support special projects, leadership events, and other executive-team priorities as needed.

Qualifications
  • Demonstrated ability to manage complex calendars, travel arrangements, and expense reporting.
  • Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Sound judgment and the ability to make appropriate decisions with limited direction.
  • Ability to manage multiple priorities and adjust quickly as business needs change.
  • Demonstrated discretion in handling confidential and sensitive information.

Education & Experience
  • High school diploma or equivalent required; associate's or bachelor's degree preferred or an equivalent combination of education and experience.
  • Three or more years of experience providing administrative or executive-level support; experience supporting multiple executives is strongly preferred.

Work Requirements (if applicable)
  • Ability to work outside standard business hours occasionally to support urgent schedule or travel changes.
  • Ability to manage communications across multiple time zones.
  • Limited travel may be required.

Success in this role will be demonstrated by:
  • Accurate, well-prioritized calendars with minimal avoidable conflicts.
  • Complete and reliable travel arrangements, with timely responses to disruptions.
  • Accurate expense reports submitted within established deadlines.
  • Reduced administrative workload for the executive team.
  • Effective preparation and coordination of executive meetings and commitments.
  • Consistent follow-through, timely communication, and strong stakeholder service.
  • Improved administrative processes that save executive time and reduce friction.

Apply