Ashley, IN · On-site
$60K/yr
Executive Assistant (Sales amp; Operations Support) Department: Sales Reports to: CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented ...
Ashley, IN · On-site
$60K/yr
Executive Assistant (Sales amp; Operations Support) Department: Sales Reports to: CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented ...
Indianapolis, IN · On-site
$17.25 - $23.25/hr
IN-DWD-Administrative Assistant Location :10 N. Senate Ave., Room SE302 Indianapolis, IN 46204 ... Provides direct administrative support to an executive administrator of an agency. Performs a ...
Indianapolis, IN · On-site
$17.25 - $23.25/hr
IN-DWD-Administrative Assistant Location :10 N. Senate Ave., Room SE302 Indianapolis, IN 46204 ... Provides direct administrative support to an executive administrator of an agency. Performs a ...
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
Quick apply
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
Indianapolis, IN · On-site
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
Indianapolis, IN · On-site
$45K - $65K/yr
Schedule meetings, appointments, and maintain executive calendars. * Prepare reports, presentations, and business documents. * Maintain accurate electronic and physical filing systems. * Assist with ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
Indianapolis, IN · On-site
About the role Exec. Administrative Assistant, Regional President The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will ...
East Chicago, IN · On-site
$22.22 - $35.32/hr
The Cancer Care Service Admin Assistant supports the Executive Director of Cancer Care Services in administrative activities, special projects, and program development. The assistant will coordinate ...
East Chicago, IN · On-site
$22.22 - $35.32/hr
The Cancer Care Service Admin Assistant supports the Executive Director of Cancer Care Services in administrative activities, special projects, and program development. The assistant will coordinate ...
East Chicago, IN · On-site
$17.50 - $23.50/hr
The Cancer Care Service Admin Assistant supports the Executive Director of Cancer Care Services in administrative activities, special projects, and program development. The assistant will coordinate ...
East Chicago, IN · On-site
$17.50 - $23.50/hr
The Cancer Care Service Admin Assistant supports the Executive Director of Cancer Care Services in administrative activities, special projects, and program development. The assistant will coordinate ...
The Senior Executive Administrator for C suite executive support provides high-level administrative and executive support to assigned senior leaders. This role manages complex calendars, travel ...
The Senior Executive Administrator for C suite executive support provides high-level administrative and executive support to assigned senior leaders. This role manages complex calendars, travel ...
The Senior Executive Administrator for C suite executive support provides high-level administrative and executive support to assigned senior leaders. This role manages complex calendars, travel ...
The Senior Executive Administrator for C suite executive support provides high-level administrative and executive support to assigned senior leaders. This role manages complex calendars, travel ...
The Executive Office Administrator is a critical role and we are looking for someone who is ... Facilities Assistance: Assist with addressing facilities-related issues and tasks, ensuring a well ...
The Executive Office Administrator is a critical role and we are looking for someone who is ... Facilities Assistance: Assist with addressing facilities-related issues and tasks, ensuring a well ...
The Executive Office Administrator is a critical role and we are looking for someone who is ... Facilities Assistance: Assist with addressing facilities-related issues and tasks, ensuring a well ...
New
The Executive Office Administrator is a critical role and we are looking for someone who is ... Facilities Assistance: Assist with addressing facilities-related issues and tasks, ensuring a well ...
New
Admin Job Level: P2, Exempt Position Description: The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to ...
Admin Job Level: P2, Exempt Position Description: The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to ...
Indianapolis, IN · On-site
Admin Job Level: P2, Exempt Position Description: The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to ...
Indianapolis, IN · On-site
Admin Job Level: P2, Exempt Position Description: The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to ...
Indianapolis, IN · On-site
The Executive Assistant (EA) will act as a force multiplier - anticipating needs, clearing ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
Indianapolis, IN · On-site
The Executive Assistant (EA) will act as a force multiplier - anticipating needs, clearing ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
Indianapolis, IN · On-site
The Executive Assistant (EA) will act as a force multiplier - anticipating needs, clearing ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
Indianapolis, IN · On-site
The Executive Assistant (EA) will act as a force multiplier - anticipating needs, clearing ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
Indianapolis, IN · On-site
Executive Assistant, HRG The Heritage Group is a fourth-generation, family-owned business focused ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
New
Indianapolis, IN · On-site
Executive Assistant, HRG The Heritage Group is a fourth-generation, family-owned business focused ... HRG SharePoints) * Support Elements Admin as needed * Back-up for purchasing and invoicing
New
Cities in Indiana with the most Executive Admin Asst job openings:
Ashley, IN • On-site
$60K/yr
Full-time
Posted 19 days ago
Job Title: Executive Assistant (Sales amp; Operations Support) Department: Sales
Reports to: CEO FLSA Status: Salary Exempt
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations. This role plays a critical part in ensuring efficiency across sales, procurement, and account management workflows, supporting the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.
The ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities while maintaining a high level of accuracy and professionalism in a fast-paced environment.
Essential Duties, Functions and Responsibilities:
Prepare reports, presentations, and business communications
Track action items, priorities, and deadlines to ensure timely execution
Serve as a liaison between leadership, internal teams, vendors, and customers
Provide direct administrative support to the Company Executive including calendar management, meeting coordination, and travel arrangements
New Sales amp; Account Management Support
Assist with new sales order entry, tracking, and updates within ERP/CRM systems
Support quote preparation, pricing coordination, and customer communications
Maintain customer records, agreements, and documentation
Monitor order progress and proactively communicate status updates
Assist with issue resolution and customer follow-ups
Create and manage new purchase orders (POs) aligned with procurement strategy
Coordinate with vendors on pricing, availability, and delivery timelines
Track procurement lifecycle from PO issuance through receipt and reconciliation
Support supplier communication and relationship management
Assist in monitoring inbound inventory and delivery schedules
Order Lifecycle amp; Operations Coordination
Support full transaction lifecycle:
New Sales Order → Purchase Order → Shipment → Invoice → Payment → Returns/RMA
Ensure accuracy and consistency across all documentation and systems
Identify, troubleshoot, and escalate delays or discrepancies
Coordinate cross-functionally with warehouse, finance, and operations teams
Generate reports related to sales activity, procurement status, and order flow
Assist leadership in tracking KPIs such as order volume, vendor performance, and turnaround times
Maintain organized filing systems and operational documentation
Identify opportunities to improve administrative and workflow efficiencies
Competencies/Skills/Abilities:
5+ years of experience in Executive Assistant, Sales Support, Procurement Support, or Operations roles
Experience supporting senior leadership
Hands-on experience with ERP/CRM systems (e.g., NetSuite, SAP, Salesforce, or similar)
Proficiency in Microsoft Office / Google Workspace
Strong organizational, multitasking, and time management skills
High attention to detail and ability to manage confidential information
Experience in procurement, supply chain, or distribution environments
Familiarity with order processing, purchasing workflows, and inventory coordination
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11 - 50 Employees
Angola, IN, US
