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Exec Assistant Jobs in Helena, AL (NOW HIRING)

Addison Group

Executive Assistant

Birmingham, AL · On-site

$100K - $110K/yr

Executive Assistant to the Chief Executive Officer Position Overview Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive ...

Addison Group

Executive Assistant

Birmingham, AL · On-site

$100K - $110K/yr

Executive Assistant to the Chief Executive Officer Position Overview Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive ...

Small Magic

Executive Assistant

Birmingham, AL · On-site

$55K - $75K/yr

Executive Assistant Small Magic is seeking a sharp, trustworthy operator to power up our Executive Director. The Executive Assistant will own the ED's calendar, communications, and day-to-day ...

Employers

Executive Assistant

Birmingham, AL

Executive Assistant | Birmingham, AL General Summary The Executive Assistant provides high-level administrative, operational, and organizational support to the CEO and other members of executive ...

Employers

Executive Assistant

Birmingham, AL · On-site

Executive Assistant | Birmingham, AL General Summary The Executive Assistant provides high-level administrative, operational, and organizational support to the CEO and other members of executive ...

4pconsultinginc

Executive Assistant III

Birmingham, AL · On-site

Executive Assistant III Location: Birmingham, AL (Hybrid) Duration: 3 Years Client: Alabama Power Job Summary Southern Company Services is seeking an experienced Executive Assistant III to provide ...

Ampacity

Executive Assistant

Birmingham, AL · On-site

Executive Administrative Assistant Quanta Power Solutions is seeking an exceptional Executive Administrative Assistant to serve as a trusted partner to the President & COO of a multi-billion North ...

Quanta Services

Executive Assistant

Birmingham, AL

Quanta Power Solutions is seeking an exceptional Executive Administrative Assistant to serve as a trusted partner to the President & COO of a multi-billion North American energy business. This is a ...

Autocar, LLC

Executive Assistant

Birmingham, AL · On-site

The Executive Assistant provides experienced, detail-oriented, deadline-driven administrative support and coordination for 2 members of theBirminghammanagement team. The position requires an ...

Autocar, LLC

Executive Assistant

Birmingham, AL · On-site

The Executive Assistant provides experienced, detail-oriented, deadline-driven administrative support and coordination for 2 members of theBirminghammanagement team. The position requires an ...

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Showing results 1-20

All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Helena, AL

Exec Assistant information

See Helena, AL salary details

$27.5K

$59K

$93.9K

How much do exec assistant jobs pay per year?

As of Aug 19, 2026, the average yearly pay for exec assistant in Helena, AL is $59,030.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,800.00 and $68,700.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Helena, AL?

For Exec Assistant jobs in Helena, AL, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Helena, AL look for?

The top searched job categories for Exec Assistant jobs in Helena, AL are:

What cities near Helena, AL are hiring for Exec Assistant jobs?

Cities near Helena, AL with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Helena, AL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $59,030 per year, or $28.4 per hour.

Executive Assistant

Addison Group

Birmingham, AL • On-site

$100K - $110K/yr

Other

Medical, Dental, Vision, Retirement

Posted 14 days ago

Job description

Executive Assistant to the Chief Executive Officer

Position Overview

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer. This individual will serve as a trusted business partner, managing complex schedules, travel logistics, executive communications, and confidential business matters. The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while anticipating leadership needs.

Key Responsibilities

  • Manage the CEO's complex calendar, appointments, meetings, and shifting priorities.
  • Coordinate domestic and international travel, including commercial and private air travel, accommodations, ground transportation, and travel documentation.
  • Manage executive correspondence and respond on behalf of the CEO when appropriate.
  • Prepare presentations, reports, meeting materials, and executive communications.
  • Coordinate board meetings, leadership meetings, and special events, including agendas, meeting minutes, and follow-up on action items.
  • Support strategic initiatives and special projects while tracking timelines, deliverables, and key milestones.
  • Process executive expenses, invoices, and provide general administrative support.
  • Maintain highly confidential records and sensitive information with the utmost discretion.
  • Serve as a liaison between executive leadership, internal departments, external business partners, vendors, and clients.
  • Provide leadership and oversight to an Administrative Assistant.

Qualifications

  • Bachelor's degree preferred.
  • 5–10 years of Executive Assistant experience supporting C-suite or senior executive leadership.
  • Advanced proficiency with Microsoft Office Suite and expense management software (such as Concur).
  • Exceptional written and verbal communication skills.
  • Outstanding organizational, time management, and multitasking abilities.
  • Demonstrated ability to exercise sound judgment and maintain strict confidentiality.
  • Professional, resourceful, and proactive with a strong sense of ownership and problem-solving ability.
  • Notary certification is preferred, or willingness to obtain one if required.

Physical Requirements

  • Primarily office-based work environment with frequent interruptions and changing priorities.
  • Ability to sit, stand, and walk throughout the workday.
  • Ability to occasionally lift up to 25 pounds.
  • Frequent use of standard office equipment and computer systems.

About the Opportunity

This is a highly visible Executive Assistant position supporting a senior executive within a dynamic and growing organization. The successful candidate will be a polished professional with exceptional organizational skills, executive presence, and the ability to operate independently. Experience managing complex calendars, coordinating domestic and international travel (including private aviation), handling confidential information, and supporting executive-level decision-making is essential for success in this role.

Location: Birmingham, AL

Compensation: $100,000 - $110,000

Benefits: Medical, Dental, Vision and 401k Match

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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