Examples Of Cover Letters For Jobs in Arizona (NOW HIRING)

This position provides a entry level of administrative support and develops their knowledge and skills for processing basic permit types. Under the direction of the Permit Supervisor or guidance from a Permit Tech Illthe Permit Technician Il is responsible for reviewing, processing, documenting, and monitoring any encroachment work affecting the operational control or the use of highway right of way. This includes processing and issuing a variety of permits which define the requirements for use of state highways, for all uses other than travel by the public. Examples of permits include, but not limited to, physical encroachments in the right of way, temporary traffic control plans, utilities, special events, environmental clearances, and Adopt-A-Highway permits. The position also assures all encroachment program permit requirements are met and work is performed in compliance with the applicable laws, rules, regulations, and standards.

Communicates with customers, permittees, ADOT staff, local government agencies, utility companies, contractors, and engineering firms. Communication covers the permit process, providing instructions, and guidance on the permit application to include all of the documents required such as temporary traffic control plans, insurance and bonding, environmental clearances, and plan requirements. Reviews permit submittals for compliance with Federal Highway Administration & ADOT standards and specifications. Assures proposed work is in compliance with rules, regulation, and policies of Arizona Revised Statutes governing or affecting use of ADOT Right of Way. Coordinate and perform plan reviews across multiple agency departments. Monitor and oversee the progress of the permit approval process
Conducts administrative and substantive reviews. Cites specific ADOT Standard Specifications and Drawings to match the project scope. Verifies the quality, accuracy, and compliance of all supporting documentation. Processes permit addendums, time extensions, work notifications, and final letters of acceptance. Partners closely with field inspectors to monitor and approve ongoing work. Ensures compliance with statutes and permit requirements by monitoring and evaluating encroachment permit activities. Organizing and prioritizing work assignments.Conduct, provide, and assist in research information for the internal and external customers. Assist with research for the State Attorney General's Office for litigation reviews, under the direction of the permits supervisor.
Participating in Arizona Management System activities such as huddles, problem solving, kaizens, 55, process mapping and standard of work. Coordinate and attend meetings such as pre-design and scoping, pre-application, preliminary site reviews, pre-construction, and other meetings. Perform field reviews to assure compliance of permit requirements and investigate reported or discovered ADOT Right of Way encroachments to determine validity. Determine and access technical aspects of permit and ADOT Right of Way encroachment violations and make recommendations for corrections or issues. Composes letters for Notice of Encroachment Violations.

KNOWLEDGE OF:

• Google Suite application, Adobe Acrobat, ADOT Permit Database, ROAD Portal, Right of Way and highway maps, and plans.
• Statutes, administrative rules, standards, guidelines, and policies pertaining to permits, utility and railroad roadway, bridge, drainage and materials design, road and bridge construction, and standard drawings for construction.
• Temporary and Permanent Traffic Control, ADOT Traffic Design Guidelines, and AZ Blue Stake (811) requirements.
• Environmental requirements and clearances.
• Tools, equipment, and materials used for highway construction and utility installations.
• Right of Way methods and documents for acquisition and disposal of real property.
• Research assessor's databases, property records,and GIS systems.

SKILLS IN:

• Written and verbal communication including depositions and testimony in a court of law.
• Organizing and prioritizing work assignments.
• Research databases, and external sources.
• Further their comprehension of construction sequencing, construction methods and construction standards.
• Interpreting field inspection data and diaries.
• Field monitoring of temporary traffic control plans.
• Interpersonal relationships & customer service as applied to members of the public, agency and local governments

ABILITY TO:

• Work with difficult members of the public
• Visualize impact of proposed encroachments and determine possible mitigations needed.
• Assist training and guide staff members in permit related issues.
• Review and approve all levels of utility plans and basic business types of permits.
• Develop standard work and process improvements for team members.
• Multi-task and ona variety of permits and projects with critica deadlines.
• Organize, prioritize, and track work assignments.
• Reading and interpreting a variety of technical engineering documents.

High school diploma or GED preferred.

Permit processing, highway maintenance, engineer plan reading, construction experience preferred

Valid driver's license - This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3.

Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.