Events And Promotions Assistant Jobs in Virginia

Job Title: Part-Time Events & Marketing Coordinator

Industry: Government Contracting / Defense / Cybersecurity

Location: Sterling, VA

Assignment Type: Contract (6-month assignment) | Part-Time (20 hours/week)

Pay: $25–$28/per hour

Work Schedule: 20 hours/week (Monday–Thursday or Tuesday–Friday); Morning schedule required: 8:00 AM–12:00 PM or 9:00 AM–1:00 PM; Overtime eligible (not expected)

Benefits: This position may be eligible for medical, dental, vision, and 401(k) benefits, depending on individual selections and applicable work‑hour factors

About The Company:

Confidential government contracting organization specializing in cyber, intelligence, secure communications, and mission technology solutions supporting U.S. defense and intelligence agencies. The team is highly mission-driven and includes many former military and reservist professionals, contributing to a disciplined and collaborative environment.

Job Description:

This organization is seeking a Part-Time Events & Marketing Coordinator to support strategy and execution of its portfolio of community relations events, conferences, tradeshows, and industry sponsorships. This role will support both planning and hands-on execution, with a strong emphasis on coordination, communication, and attention to detail. Key day-to-day responsibilities will include event logistics, vendor coordination, and mailing promotional packages, along with support for marketing and communications efforts tied to events. This role requires a high level of professionalism and comfort interacting with senior leaders, including C-suite executives and military personnel. Strong responsiveness and accuracy are critical to success.

Key Responsibilities:

·        Support planning and execution of community relations events, conferences, tradeshows, dinners, and sponsorships

·        Assist with end-to-end event coordination including planning, onsite execution, and post-event reporting

·        Coordinate and mail promotional and event packages

·        Track event budgets and support finance coordination including expense tracking and invoice processing

·        Manage vendor logistics including scheduling, materials, and production coordination

·        Support cross-functional teams to ensure successful execution of events aligned with business objectives

·        Assist in preparing press materials, event packaging, and marketing collateral

·        Support executive briefing materials and logistics for event participation

·        Compile post-event feedback, surveys, and reporting summaries

·        Assist with media coordination including scheduling interviews with subject matter experts

·        Support social media content creation and scheduling for event promotion

·        Manage corporate swag inventory, company store updates, and event giveaway materials

·        Assist with corporate social responsibility initiatives and charitable events

·        Other duties and special projects as assigned

Qualifications:

·        3+ years of experience in events management or a related field

·        Experience working with vendors for event production and logistics

·        Strong communication and marketing exposure preferred

·        Proficiency in Microsoft Office Suite (Deltek a plus)

·        Strong attention to detail and ability to work independently

·        Excellent interpersonal skills and high level of professionalism

·        Bachelor’s degree in Marketing, Business, Communications, or related field preferred (or equivalent experience)

Additional Details:

·        Interview process begins with a virtual screening

·        Reports to Events Manager

·        Role added due to increased workload

·        Strong emphasis on responsiveness and accuracy

Perks:

·        Part-time schedule (20 hours/week) offering flexibility

·        Exposure to a mission-driven government contracting environment

·        Opportunity to support high-visibility events and senior stakeholders

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.