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Event Setup Assistant Jobs in Oklahoma (NOW HIRING)

AEG

Food & Beverage Staff

Tulsa, OK · On-site

Team members will assist with concessions, event setup, restocking, and cleanliness to ensure a high-quality experience for all guests. This position is ideal for individuals who enjoy working with ...

The OSU/A&M System

Event Coordinator GS9723

Tulsa, OK · On-site

$18.50 - $20.82/hr

Provide on-site event support and troubleshooting for both planned and unforeseen issues. * Assist ... Laundry and room setup Work Environment & Travel * Position is based on the OSU-Tulsa campus with ...

Oklahoma State University

Event Coordinator GS9723

Tulsa, OK · On-site

$18.50 - $20.82/hr

Provide on-site event support and troubleshooting for both planned and unforeseen issues. * Assist ... Laundry and room setup Work Environment & Travel * Position is based on the OSU-Tulsa campus with ...

Patriot Golf Course LLC

Outside Services

Owasso, OK · On-site

... * Assist with club storage operations * Provide directions and general club information to guests * Help maintain overall golf operations * Support tournament and event setup as needed * Follow all ...

Swadley's Bar-B-Q

Catering Server

Oklahoma City, OK · On-site

$14.50 - $18.50/hr

... Assist with menu planning, event logistics, and customized catering solutions • Support the ... setup, and service details • Communicate clearly with culinary, operations, and delivery teams ...

The Patriot Golf Club

Outside Services

Owasso, OK

... * Assist with club storage operations * Provide directions and general club information to guests * Help maintain overall golf operations * Support tournament and event setup as needed * Follow all ...

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All JobsEvent Setup JobsEvent Setup Assistant JobsEvent Setup Assistant Jobs in Oklahoma

Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What cities in Oklahoma are hiring for Event Setup Assistant jobs?

Cities in Oklahoma with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Conservatory Program Assistant (3952)

Welling, OK • On-site

THE SALVATION ARMY
Non-Profits • 5 - 10K employees
Learn more about THE SALVATION ARMYexternal

$34K - $43K/yr

Full-time

Re-posted 23 days ago

Key responsibilities

  • Assist with the preparation, organization, and setup of spaces for conservatory program activities and events.

  • Manage supplies and equipment needed for programs, including delivering snacks and meals, maintaining equipment, and purchasing supplies as needed.

  • Supervise and interact with students during program activities, promoting proper behavior and ensuring safety.

Salvation Army rating

6.0

Company rating: 6.0 out of 10

Based on 364 frontline employees who took The Breakroom Quiz

Job description

Camp Season - Summer 2026
The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for a Camp Music Conservatory Program Assistant for the Arkansas and Oklahoma Conservatory of Music and Arts, located in Welling, OK.
This is a summer position at Camp Heart O' Hills. This position summary is not all-inclusive but is intended to identify the essential functions and requirements of this role. Incumbents may be asked to perform additional responsibilities and tasks beyond those listed.
The Conservatory Program Assistant supports the delivery of conservatory program activities and events. This includes assisting with the preparation and organization of facilities, maintaining cleanliness, ensuring the availability of supplies, and contributing to the smooth operation of the conservatory program.
Key Responsibilities:
  • Event Setup and Maintenance:
    • Prepare and tear down spaces for evening programs, meetings, and rehearsals.
    • Ensure spaces for recitals and worship services are clean, organized, and ready for use.
    • Complete all setups in a timely manner and well in advance of scheduled events.
    • Coordinate setup and logistics with staff and the Conservatory Director.
  • Supply Management:
    • Deliver snacks and meals when necessary.
    • Maintain and store conservatory equipment used for programs and activities.
    • Ensure all supplies for evening programs are available and purchase items in advance, as needed.
    • Address any additional supply needs that arise throughout the summer.
  • Student Supervision and Interaction:
    • Work closely with children and occasionally supervise them during program activities.
    • Promote proper behavior, enforce disciplinary guidelines when necessary, and encourage positive behavior in students.
    • Ensure students are punctual, responsible, and in compliance with camp rules and regulations.
    • Provide guidance and serve as a positive role model for students.
  • Team Participation:
    • Assist with program activities as assigned by the Conservatory Director.
    • Participate in staff meetings, Bible studies, worship services, night programs, and Evensong.
    • Maintain a clean and organized personal living space, ready for inspection.

Physical Requirements and Working Conditions
  • Ability to communicate and work effectively with groups, providing necessary instruction to students and staff.
  • Visual and auditory ability to assess camper and staff behavior, identify hazards, and respond appropriately to emergencies.
  • Physical ability to supervise students, respond to emergencies, and apply first aid.
  • Must possess strength and endurance to maintain constant supervision of students.
  • Physical tasks may include climbing, standing, bending, stooping, and stretching.
  • Eye-hand coordination and manual dexterity to perform activities are required.
  • Requires a normal range of hearing and eyesight to record, prepare, and communicate activities.
  • Ability to lift up to 50 lbs.
  • Willingness to live in a camp setting and work irregular hours in a seven-day-a-week schedule.
  • Exposure to sun, heat, and varying environmental conditions daily.

Experiance and Qualifications
  • Strong organizational and time-management skills to ensure smooth event and program execution.
  • Attention to detail, especially in preparing and maintaining program spaces.
  • Knowledge of child and youth behavior and development principles.
  • Ability to ensure the safety of students and staff.
  • Strong planning, development, and facilitation skills for youth programs.
  • Effective communication skills and the ability to mentor students.
  • Knowledge of music education principles and the ability to teach music theory and classes in group or private settings.
  • Six months of experience teaching in your artistic discipline preferred, or an equivalent combination of training and experience providing the required skills and abilities.

Equal Opportunity Employer: Veterans Disabled

What Salvation Army employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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