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Event Setup Assistant Jobs in Oklahoma (NOW HIRING)

OnTrack Staffing Oklahoma City, OK

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Traveling Event and Warehouse Technician

Oklahoma City, OK · On-site

$45K - $50K/yr (+ commission)

Follow detailed site layouts to ensure accurate and efficient event setup * Assist with onsite event needs and post-event equipment inventory * Tear down and load equipment for transport after each ...

Avion Hospitality

Banquet Setup/Mover

Tulsa, OK · On-site

$14/hr

The Banquet Setup/Mover is responsible for the efficient and accurate setup and breakdown of ... events. * Maintain cleanliness and organization of storage areas. * Assist with the loading and ...

AEG

Sports Coordinator

Tulsa, OK · On-site

Provide on-site support for basketball and other Sportsplex events, including event setup, game-day operations, participant check-in, equipment management, and teardown. * Assist with scheduling ...

Oral Roberts University

Sim Lab Assistant

Tulsa, OK · On-site

RESPONSIBILITIES Simulation Event Setup and Support * Assist with the setup, execution, and breakdown of simulation activities by preparing rooms, equipment, supplies, and manikin moulage according ...

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Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What cities in Oklahoma are hiring for Event Setup Assistant jobs?

Cities in Oklahoma with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Event Setup Assistant - Student

Oklahoma City, OK • On-site

Oklahoma City Community College
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Oklahoma City Community Collegeexternal

Part-time

Re-posted 26 days ago

Job description

Position Information
Position Information (Default Section)
Classification Title
Student Employment Program (FWSP/STEP)
Working Title
Event Setup Assistant - Student
Datatel Position ID
GLED9STEPEMP1A / GLED8FEDWORK1A
Annual Hours
As needed or assigned not to exceed 25 hours per week
Placement Range
$10.00
Position Type
Student Employee
Job Category
Student
General Description
The Event Setup Assistant is a part-time student role focused on preparing venues for campus events. Responsibilities include arranging chairs, tables, and staging, ensuring venues meet event requirements. This position demands physical fitness, attention to detail, and the ability to follow directions. Ideal for students seeking hands-on experience in event logistics, this role is key to the successful execution of campus events.
Reports To
Coordinator of Cultural Programs
What position(s) reports to this position?
None
Minimum Education/Experience
Current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester.
OR
Current OCCC student with a Federal Work-Study award.
Valid Oklahoma driver's license.
Required Knowledge, Skills & Abilities
Basic understanding of event setups and general office tasks, including answering phones and basic computer use.
Physical ability to move and arrange furniture and equipment for events in a safe manner.
Ability to read simple drawings and plans.
Good organizational skills to help with event preparations and clean-up.
Basic problem-solving skills for handling unexpected situations during events and office tasks.
Ability to follow directions and work as part of a team.
Willingness to learn new tasks and adapt to different event setups.
Ability and willingness to provide outstanding customer service.
Ability to communicate clearly, politely, and respectfully when writing emails and/or speaking with customers on the phone or in person.
Able to relay information/messages with accuracy.
Able to keep a positive outlook and find ways to solve problems.
Careful and thorough in organizing things or doing tasks.
Self-directed and motivated, able to initiate tasks and work independently without constant supervision.
Able to follow directions well and finish tasks you start.
Attention to detail.
Physical Demands/Working Conditions
1.GENERAL PHYSICAL REQUIREMENTS:
Heavy work: This position requires the person to occasionally exert up to 100 pounds of force and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
2. PHYSICAL ACTIVITIES:
This position requires the person to frequently move about the various campuses.
This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, and vendors to perform the essential functions of the position. Must be able to exchange accurate information in various situations.
This position requires the person to frequently remain in a standing and stationary position.
This position requires the person to frequently operate equipment that frequently involves repetitive motions of hands and wrists.
This position requires the person to occasionally ascend/descend a ladder to perform the essential functions of the position.
This position requires the person to frequently position self to move, lift, push, pull, work on, or operate equipment or furniture.
3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
4. WORKING CONDITIONS:
This position's essential functions are performed indoors and outdoors and subject to extreme cold (temperatures below 32 degrees) and extreme hot temperatures(temperatures above 100 degrees).
This position requires the person to communicate above ambient noise levels and exchange accurate information in various situations.
Preferred Qualifications
Special event experience.
Ability to effectively use a variety of hand tools.
Ability to operate lifting and moving equipment.
Required Training
Regular employee health and safety training.
Work Hours
As arranged around the students' class schedule, in general, Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional weekend work, not to exceed 25 hours per week.
Department
Cultural Programs
Job Open Date
09/25/2024
Job Close Date
Open Until Filled
No
HR Contact
Latrina Rich
Special Instructions to Applicants
Applicants are to thoroughly complete the online application and attach the following required documents: resume
Applicants who do not attach the required documents will not be considered for the position.
For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Posting Number
Student, Work Study, Temporary_0402871
Job Duties
Job Duties (Position Specific)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement)
Lead and collaboratively work with team members to complete event setups in public spaces and rooms, including arranging and dismantling furniture and equipment (such as tables, chairs, and stage components), ensuring timely and efficient organization of events.
Lead and complete post-event space resets, including dismantling or modifying setups, with a focus on ensuring that spaces are thoroughly cleaned and left organized for subsequent use.
Move, secure, and store event equipment; assist in its maintenance and organization.
Assist with other projects and duties as assigned. These may include, but are not limited to: backstage/production duties, processing ticket sales, document imaging, filing, assisting with reception desk duties, copying, faxing, sorting mail, assisting with theater events, and assisting department staff as requested.
Job Duties (Safety / Policy & Procedures)
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

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