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Event Services Coordinator Jobs in West Virginia

JerseySTEM

Members contribute their professional skills and leverage their networks in service of the ... The Remote Event Coordinator plans and executes events that engage the JerseySTEM college ...

Apartment Life

... service- ultimately impacting the community and the lives of apartment residents. We are seeking ... One event in Fountain Hills, and one event in Mesa. * Provide a caring touch to residents and staff ...

AireSpring

Responsibilities include coordinating all aspects of event execution, including logistics, vendor and show services management, staffing coordination, promotional support, and on-site readiness. The ...

Alpha Corporation

Own the coordination and support of Hub and Coach events, ensuring leaders are equipped ... These principles shape our approach to leadership, teamwork, and service. SUCCESS IN THIS ROLE ...

AireSpring

Responsibilities include coordinating all aspects of event execution, including logistics, vendor and show services management, staffing coordination, promotional support, and on-site readiness. The ...

Ulta Beauty

Guest Coordinator

Beckley, WV · On-site

$16.50 - $21.75/hr

Build the services business by informing guests of current promotions and events and confidently ... Continuous coordination and manipulation of objects during shift * Frequent use of a computer ...

Ulta Beauty, Inc.

Guest Coordinator

Beckley, WV · On-site

$16.50 - $21.75/hr

Build the services business by informing guests of current promotions and events and confidently ... Continuous coordination and manipulation of objects during shift * Frequent use of a computer ...

Ulta Beauty, Inc.

Guest Coordinator

Beckley, WV

$16.50 - $21.75/hr

Build the services business by informing guests of current promotions and events and confidently ... Continuous coordination and manipulation of objects during shift * Frequent use of a computer ...

Ansira

The Experiential Coordinator is responsible for supporting the planning, coordination, and ... event partners to ensure flawless execution, strong communication, and exceptional client service.

Berkeley Student Cooperative

Member Education Coordinator ORGANIZATION DESCRIPTION The Berkeley Student Cooperative (BSC) is a ... Hosts Manager recruitment events * Works in conjunction with and directly supervises the Member ...

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How much do event services coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for event services coordinator in West Virginia is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Services Coordinator, and why are they important?

To thrive as an Event Services Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a relevant degree or certification in hospitality or event management. Familiarity with event management software, budgeting tools, and venue scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are essential soft skills for managing diverse stakeholders and unexpected challenges. These skills ensure seamless event execution, client satisfaction, and the ability to handle multiple projects in a dynamic environment.

What are some common challenges faced by Event Services Coordinators during large-scale events?

Event Services Coordinators often face challenges such as managing last-minute changes, coordinating between multiple vendors, and ensuring all logistics run smoothly under tight deadlines. They must be adept at problem-solving on the fly, maintaining clear communication with both clients and team members, and adapting quickly to unexpected issues. Building strong relationships with vendors and having contingency plans in place are key strategies for overcoming these challenges and ensuring successful event execution.

What does an Event Services Coordinator do?

An Event Services Coordinator is responsible for planning, organizing, and executing various events, such as conferences, meetings, and social gatherings. They handle logistics including venue selection, vendor management, catering, audiovisual setup, and on-site coordination to ensure events run smoothly. Additionally, they serve as the main point of contact for clients and vendors, addressing any issues that arise before, during, or after the event. Their goal is to ensure a seamless and successful event experience for all attendees.

What does an event coordinator do?

An event services coordinator plans, organizes, and manages events such as conferences, weddings, or corporate functions. They handle tasks including venue selection, vendor coordination, scheduling, and ensuring the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.

What is the difference between Event Services Coordinator vs Event Planner?

AspectEvent Services CoordinatorEvent Planner
Primary RoleCoordinates logistics, manages event operations, and ensures smooth execution on event day.Plans, designs, and organizes the overall event, including concept, theme, and vendor selection.
CredentialsOften requires hospitality or event management certifications, relevant experience.Typically requires event planning certifications or related degrees, extensive experience in planning.
Work EnvironmentOn-site during events, working closely with vendors and staff.Pre-event planning, meetings, and coordination, often office-based.
Industry UsageCommon in hospitality, corporate events, and venues.Used across various industries including weddings, corporate, and social events.

While both roles are essential in event management, the Event Services Coordinator focuses on executing and managing event logistics on-site, whereas the Event Planner handles the overall planning and design of the event. Understanding these differences helps in choosing the right career path or job search focus.

What cities in West Virginia are hiring for Event Services Coordinator jobs? Cities in West Virginia with the most Event Services Coordinator job openings:
Event Services Coordinator jobs near you
Conference Services Coordinator

Conference Services Coordinator

VP Management LLC

South Charleston, WV

Full-time

Posted 4 days ago

Job description

Job Title: Conference Services Coordinator
Location: VP Management
Department: Sales & Catering
Reports To: Director of Sales
Position Summary:
The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.
Key Responsibilities:
Event Planning & Coordination
  • Collaborate with clients to understand event objectives, requirements, and preferences.
  • Develop detailed event orders (BEOs) and timelines for internal departments.
  • Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
  • Conduct site visits and preconference meetings with clients.
Client Relations
  • Serve as the main point of contact for clients from contract signing through event completion.
  • Provide timely responses to inquiries and resolve issues with professionalism.
  • Build and maintain strong relationships to encourage repeat business and referrals.
Internal Communication
  • Liaise with banquet, culinary, front office, housekeeping, and engineering teams to ensure flawless execution.
  • Communicate changes and updates promptly to all relevant departments.
Administrative Duties
  • Maintain accurate records of event details, contracts, and billing.
  • Assist with invoicing and post-event follow-up including feedback collection.
  • Support the sales team with proposals, contracts, and client communications as needed.
Sales Support
  • Participate in sales calls and presentations when required.
  • Assist in up selling hotel services and amenities to maximize revenue.
Qualifications:
  • Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
  • 2+ years of experience in conference services, event planning, or hospitality.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in event management software and Microsoft Office Suite.
  • Ability to work flexible hours including evenings, weekends, and holidays as needed.
Physical Requirements:
  • Ability to stand and walk for extended periods.
  • Lift and carry up to 25 lbs occasionally.
  • Navigate event spaces and assist with setup oversight.

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