Event Rental Coordinator Jobs in Arizona (NOW HIRING)

La Mesa RV A family owned and operated company, La Mesa RV was founded in 1972. Our original location was in La Mesa, California. We have recently relocated to Phoenix, AZ. Our business philosophy is: Customers and Employees are the most important people in the world. Putting this belief into practice has enabled James K, our founder, to guide LMRV on a path of growth and prosperity. LMRV has grown over the years to become one of the largest multi-location RV dealerships in the world and is recognized as a leader in the industry.

Apply to LMRV!! We offer a lot of room to grow internally!

LMRV is currently hiring a Show Coordinator for our growing team. You will be responsible for preparing, maintaining and dismantling show sites at a variety of facilities.

Essential Duties and Responsibilities

• Conduct pre-show site inspections to document existing conditions and identify potential setup challenges.
• Direct placement and organization of RV display units, ensuring manufacturer, product category, and model are arranged strategically and safely.
• Ensure all units are displayed neatly, with adequate spacing to prevent damage and allow customer access.
• Oversee setup of flooring, including installation of carpet and securing materials with appropriate tape, ensuring a clean and professional appearance.
• Coordinate delivery and placement of all vendor-supplied equipment (porta potties, lighting, generators, tents, furniture, etc.) and verify proper function upon delivery.
• Manage installation of signage, flags, banners, and other marketing materials to align with branding and event guidelines.
• For indoor events, collaborate with electrical contractors to ensure safe and efficient power distribution to units and equipment.
• Verify compliance with venue safety regulations regarding fuel levels, propane systems, and fire safety protocols; liaise with fire marshals as required.
• Set up and maintain office units, ensuring consistent power supply for electronics (AC, printers, credit card machines, etc.) and that safety standards are met.
• Troubleshoot basic IT and equipment issues related to computers, printers, fax, and payment systems.
• Monitor and replenish office and event supplies (contracts, paper, pens, toner, etc.) prior to and during shows.
• Ensure golf carts are available, operational, and charged/fueled daily.
• Supervise technicians to resolve unit issues during setup and throughout the event.
• Lead the detailing crew in cleaning and maintaining units during setup and show hours.
• Coordinate daily hospitality for sales teams (breakfast items, snacks, beverages, lunch supplies).
• Maintain clean and sanitary food and refreshment areas; manage restocking of ice, bottled water, and perishables.
• Oversee procurement and safe operation of on-site cooking equipment when applicable.
• Continuously monitor event grounds for cleanliness, ensuring a professional and presentable environment.
• Ensure accurate placement and distribution of promotional materials and pricing flyers in all display units.
• Secure all vehicles, units, and company property at the close of each day, confirming all electrical systems are safely powered down.
• Remain on-site until contracted security personnel arrive and verify the premises are secure.
• Audit inventory displays to confirm accurate pricing, MSRP labels, and compliance with company standards.
• Track sold inventory and coordinate replacement units as needed to maintain full displays.
• Coordinate post-show logistics, marking units for transport, verifying retractable equipment (awnings, slides, levelers) is safely stowed, and assisting transport crews.
• Oversee packing and transport of office materials, electronics, and marketing assets.
• Ensure recovery of all signage, flags, and marketing displays for future use.
• Coordinate vendor pick-up of rental equipment, verifying all items are returned in proper condition.
• Supervise final site cleanup, ensuring carpets and trash are removed and areas are left in satisfactory condition.
• Ensure timely breakdown and removal of all assets in accordance with venue contract requirements.
• Adhere to all labor policies, including mandatory breaks and timekeeping standards.
• Perform additional duties as assigned by management.

Qualifications

• 3+ years of experience in event setup, logistics coordination, or facility management (RV or auto show experience preferred).
• Strong organizational and leadership skills, with ability to manage multiple teams and vendors simultaneously.
• Knowledge of basic electrical, mechanical, and safety protocols for event setup.
• Ability to troubleshoot light technical and IT issues (printers, power connections, computers).
• Excellent communication and problem-solving skills, especially under tight deadlines.
• Capable of lifting and moving materials up to 50 lbs and working outdoors for extended periods.
• Proven ability to maintain composure and professionalism in fast-paced environments.
• Familiarity with inventory tracking systems and report management.
• Valid driver’s license with clean driving record (golf cart or light equipment operation experience a plus).
• Flexibility to travel and work evenings, weekends, and extended hours during show setup and breakdown.

If you are looking for a role within a GROWING industry and a company that offers a family focused, FUN corporate culture, competitive pay, healthcare coverage, 401K, PTO, paid time off and so much more APPLY TODAY to learn more!!

Come join our FAMILY - where our core values are Fun, Attitude, Make their day, Integrity, Listen and qualitY

Please look at our website: https://www.lamesarv.com/

EEO

La Mesa RV and affiliated companies are an Equal Opportunity Employer that strives to provide an inclusive work environment through the diverse talents of our team. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.