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Event Program Assistant Jobs in Canmore, AB (NOW HIRING)

SAIT

Program Administrative Assistant

Calgary, AB

The Role Program Support (50%) * Provide administrative support for apprentice and non-apprentice ... Events and Campus Activities (5%) * Assist with planning and coordinating campus events, team ...

SAIT

Trojans Assistant Coach

Calgary, AB · On-site

CA$20/hr

The Athletics and Recreation department makes the SAIT experience an ace through programs and ... Responsibilities extend to roster management, game day or event leadership, and a range of offcourt ...

Scotiabank Saddledome

Event Security Agent

Calgary, AB · On-site

... * Assist in emergencies while reaming calm, taking actions while putting fans and staff safety at ... Active participation in the Safety Program and follow all safety rules. * All other duties as ...

Hines

Staff Assistant

Calgary, AB · On-site

Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...

Hines

Staff Assistant

Calgary, AB · On-site

Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...

Hines

Staff Assistant

Calgary, AB

Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...

South Bow

Investor Relations Analyst

Calgary, AB · On-site

... events, and engagement with the investment community while helping shape how South Bow is ... investor relations program. * Assist in the preparation of quarterly disclosure materials ...

SAIT

Learner Experience Assistant

Calgary, AB · On-site

CA$18.22/hr

The Role * Assist with planning, promotion, setup, and facilitation of School of Business events, projects, and programs that foster engagement and belonging (e.g., Meet Your Major, Classroom Visits ...

Mount Royal University

Promotions Assistant

Calgary, AB

CA$15.45 - CA$19.44/hr

Attend campus events as required. Engage with fans and hand out promotional materials. Lead in-game ... Plan and execute half time entertainment, including greeting entertainment and ensuring the program ...

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Event Program Assistant information

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

How to become an event program assistant?

To become an event program assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in event planning, customer service, or administrative tasks can be beneficial, and familiarity with event management software is often preferred. Some positions may require flexibility in scheduling and the ability to work in fast-paced environments.

What does an event program assistant do?

An event program assistant supports the planning and execution of events by coordinating schedules, managing logistics, and assisting with registration and attendee needs. They often handle tasks such as preparing materials, communicating with vendors, and ensuring the event runs smoothly, typically using organizational and communication skills. The role may require familiarity with event management software and the ability to work flexible hours during event times.
Event Program Assistant jobs near you

Program Administrative Assistant

SAIT

Calgary, AB

Full-time, Part-time

Posted 5 days ago

Job description

Trades meet tech in SAIT's School of Transportation. Delivering hands-on, skills-based training, our schools prepare learners for rewarding careers in Alberta's fast-evolving transportation industries. Join a team where learner success comes first through teaching excellence, tech-infused curriculum and state-of-the-art facilities. 

The Opportunity
 
Job classification: A5903 - Administrative Assistant I
Salary range: $50,000.00 -$55,000.00 (based on a 40-hour work week). Placement within the range is typically based upon a review of skills, experience, and internal equity. This is a part-time position working 20 hours per week. 
Hours per week: 20hrs (This is a part-time permanent position) 
Posting closing date:  Monday, 24th August at 4:00PM
View a summary of our benefits and perks for salaried employees
 
 

This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused interactions with students and staff. The individual must be able to consistently communicate with applicants, students, team members and stakeholders to consolidate feedback. They must be a self-starter and take ownership of the required workflow to ensure timelines are met and processes are followed.

The Role

Program Support (50%)

  • Provide administrative support for apprentice and non-apprentice programs delivered through the Point Trotter Campus under the direction of the Academic Chair.
  • Prepare and distribute routine communications to students regarding program requirements, course schedules, orientation materials, welcome packages, deadlines, activities and other program communications.
  • Support student admissions processes through report review, applicant tracking, communication of requirements and deadlines, and administration of related processes.
  • Enter and maintain program-related information within institutional systems such as ATOMS, Banner, and mySAIT, as required.
  • Coordinate Student for a Day and other student recruitment and outreach activities.
  • Respond to student inquiries and provide accurate information regarding program processes, timelines, and available resources.
  • Maintain student records and program documentation in accordance with institutional policies and privacy requirements.
  • Assist with course, classroom, and examination scheduling activities as required.
  • Compile, maintain, and coordinate program operational reports, tracking documents, and data requests.
  • Assist the Academic Chair and instructional team with administrative processes that support program planning, delivery, and day-to-day operations.

Administrative Support (25%)

  • Provide confidential administrative support to the Academic Chair, including calendar management, appointment scheduling, correspondence, and document preparation.
  • Coordinate meetings for students, faculty, staff, and external stakeholders, including scheduling, room bookings, meeting invitations, and preparation of materials.
  • Support faculty by assisting with travel arrangements, expense claims, professional development requests, instructional resource orders, and related administrative requirements.
  • Assist with onboarding activities for new instructors, including salaried, adjunct, and casual faculty.
  • Maintain departmental records and tracking systems, including expense approvals, p-card reconciliations, professional development requests, and other operational documentation.
  • Organize, maintain, and archive electronic and physical records in accordance with institutional records management and retention requirements.
  • Monitor and coordinate office and classroom supply requirements and ensure shared spaces remain organized and functional.
  • Identify opportunities for process improvements and administrative efficiencies within established procedures.

Internal and external communications (10%)

  • Serve as a primary point of contact for students, faculty, staff, and external stakeholders.
  • Respond to inquiries received through various communication channels and direct requests to appropriate resources when required.
  • Establish and maintain positive working relationships with internal and external stakeholders.
  • Communicate information in a professional, accurate, and timely manner while maintaining confidentiality and privacy requirements.
  • Monitor and respond to shared departmental email accounts, directing inquiries to appropriate resources as required.

Events and Campus Activities (5%)

  • Assist with planning and coordinating campus events, team-building activities, orientations, meetings, and special functions including events such as Open House, Women in Trades events, and industry visits.
  • Coordinate event logistics including room bookings, catering, audio-visual requirements, equipment rentals, participant registrations, name tags, and event materials.
  • Arrange meeting invitations, guest speakers, and volunteer support as required.
  • Support event execution and follow-up activities.

Other Related Duties (10%)

  • Support special projects and operational initiatives.
  • Assist with data collection, reporting, and document preparation requirements.
  • Perform other related duties as assigned.
Qualifications & Experience
Education
  • High School Diploma is required or GED

  Preferred

  • Diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience. 
 
Experience

Minimum Required

  • One to two years of working in an administrative capacity
  • Experience maintaining records and processing transactions.

Preferred

  • Three to five+ years of administrative experience
  • Post-secondary experience considered an asset
  • Banner experience
  • Power Apps is an asset
 
Qualifications, Certifications or Designations

Minimum Required

  • Working knowledge of Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

 Preferred
  • Experience with Banner, Freshdesk, Cisco phone systems, AI-enabled productivity tools, and other administrative technologies is considered an asset
 
Skills and Competencies
  • Strong customer service orientation and commitment to supporting student success.
  • Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
 
 
 
 
 

About SAIT 

At SAIT, we're building bold futures. We're a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.  

Named one of Alberta's Top Employers, we're driven by a desire to create an impact in our community. If you're looking for a place where purpose meets possibility, you've found it here. 

We're committed to community and belonging 

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.  
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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