Are you organized, detail-driven, and energized by keeping operations running smoothly?
At Groundworks, North America's leader in foundation solutions, our
Production Administrative Assistants are essential partners to our field and leadership teams-providing the coordination, accuracy, and follow-through that keep projects on track.
From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast-paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.
We are seeking a detail-oriented Production Administrator to support project execution through permitting coordination, engineering documentation management, and cross-functional administrative support. This role serves as a key link between engineering, operations, permitting agencies, and project stakeholders to help ensure projects move efficiently from planning through production.
Duties and Responsibilities
- Provide administrative support for timekeeping
- Create weekly job packs
- Create and close purchase orders
- Ensure office equipment is in working order to include scheduling maintenance
- Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.
- Setting and confirming install dates
- Mailing customer information packets
- Following up with customers on a variety of issues
- Updates customer records for accuracy
- It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.
Qualifications
- High School Degree/GED
- 1-2 years Administrative Assistant experience preferred
- Previous call center or customer service preferred
- Must be positive and motivated with excellent communications skills
- Ability to adapt quickly to changes in work strategy
- Excellent computer skills
- Great oral and verbal communication
Working Conditions
- Seeing with the ability to read reports, data, statistics and information on computer screens are required.
What We Offer:
- Competitive base pay + bonus based on company performance ($30-45k avg.)
- Annual Tribe Appreciation Tour, holiday & volunteer events
- Upward mobility - we promote from within 80% of the time
- When you win, you own it-our Employee Ownership Program lets you share the upside
- Tuition Reimbursement Program - we invest in your development!
- Work-life balance - 2 weeks PTO and 6 paid holidays
- US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
- Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance