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Event Planning Associate Jobs in Rutherford, NJ (NOW HIRING)

Antares Capital LP

Associate, Event Planning

New York, NY · On-site

$20 - $23/hr

... planning and execution of the firm's client event program in our New York or Chicago office. Reporting to the VP, Client Events, the Associate's primary role is to manage the execution of Antares ...

Centene

Event Planner I

Manhattan, NY · On-site

$23.23 - $39.61/hr

Associate's Degree in management, marketing, hospitality, related field or equivalent work experience. Preferred or equivalent work experience directly related to event planning. Candidate Experience:

Sensor Tower

Event Associate

New York, NY · On-site

$70K - $87K/yr

The Event Associate will support the planning and execution of owned events, trade shows, and conferences across the AMER and EMEA regions, while taking full ownership of smaller tabletop events from ...

Baseil Associates Inc.

Be Seen First

Corporate Event Coordinator - Client Events & Hospitality

New York, NY · On-site

$75K - $95K/yr

The role combines corporate event planning, fine dining, hospitality and client service and offers ... Company Description Baseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of ...

DeepIntent

Event Marketing Associate

New York, NY

$80K - $90K/yr

We are seeking an Event Marketing Associate to support the planning, execution, and follow-up of corporate sponsorships, client engagement, and sales marketing events. This role is highly ...

voagny

Special Events Associate- Hybrid

Manhattan, NY · Hybrid

Bachelor's Degree required with 2+ years of professional experience in event planning, fundraising ... The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and ...

voagny

Special Events Associate- Hybrid

Manhattan, NY · Hybrid

Bachelor's Degree required with 2+ years of professional experience in event planning, fundraising ... The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and ...

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Event Planning Associate information

See Rutherford, NJ salary details

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How much do event planning associate jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for event planning associate in Rutherford, NJ is $19.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $20.58 per hour, depending on experience, location, and employer.

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in Rutherford, NJ?

The most popular types of Event Planning jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Event Planning Associate jobs?

Cities near Rutherford, NJ with the most Event Planning Associate job openings:

Event Planning Associate jobs near you

Associate, Event Planning

Antares Capital LP

New York, NY • On-site

$20 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Job Description
Antares Capital is seeking an organized, detail-oriented marketing professional to support the planning and execution of the firm's client event program in our New York or Chicago office. Reporting to the VP, Client Events, the Associate's primary role is to manage the execution of Antares' third-party conference and sponsorship program, ensuring seamless coordination, flawless logistics, and a consistent brand presence across all external events. This individual will also support the planning and execution of proprietary client events, executive meetings and other internal or sponsor-related events as business needs require, providing an excellent opportunity to gain experience across the firm's broader event portfolio.
Working closely with colleagues across Marketing, Client Coverage and other business functions, the Associate will help drive efficient, high-quality event execution while continuously identifying opportunities to enhance how the team works. This includes leveraging AI and other emerging technologies to improve event planning, workflows, attendee communications, and reporting. The successful candidate will be highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment, with an interest in finding new ways to improve processes and the overall event experience.
Responsibilities
Event Planning & Execution
  • Support the VP of Client Events in executing Antares' client event strategy, with a primary focus on third-party conferences and sponsorships.
  • Maintain the firm's event and conference calendar, coordinating schedules and communicating updates with internal stakeholders.
  • Own the day-to-day management of Antares' conference sponsorship program, coordinating registrations, sponsorship deliverables, exhibitor requirements, vendor communications, budget tracking, expense reconciliation, logistics, and on-site execution.
  • Support the planning and execution of Antares' annual client event program, including proprietary investor events, executive meetings, and select internal events.
  • Develop project timelines and monitor milestones to help ensure events are delivered on schedule and to a consistently high standard.
  • Partner with the Integrated Marketing & Communications team to coordinate invitations, event branding, presentations, signage, attendee communications, and pre- and post-event follow-up.
  • Help ensure every conference and event reflects a consistent and professional Antares brand experience.
  • Build strong working relationships with internal partners and external service providers.
  • Utilize project management platforms (Monday.com), event technologies (Cvent), and CRM tools to manage event workflows, timelines, registrations, and attendee information.
  • Track attendance, budgets, sponsorship deliverables, key event metrics, and stakeholder feedback to support post-event reporting and continuous improvement.
  • Contribute ideas to enhance future conferences, sponsorship activations, client events, and attendee experiences.
  • Other duties as assigned.

Qualifications
  • Bachelor's degree with 3-5 years of experience coordinating marketing events, conferences, sponsorships, or client events within investment management, financial services, or another professional services environment.
  • Resourceful self-starter with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Excellent organizational, project management, and communication skills with the ability to manage multiple priorities and deadlines.
  • Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking.
  • Strong relationship management skills with the ability to collaborate across teams and external partners.
  • Experience using project management and event technology platforms (such as Monday.com or similar) to manage event workflows.
  • Interest in leveraging AI and emerging technologies to improve productivity and event execution.
  • Willingness to travel as needed to support conferences and client events.

Preferred:
  • Experience supporting conference sponsorships or experiential marketing programs within financial services or asset management.
  • Prior experience with Cvent.
  • Experience with Monday.com
  • Experience with graphic design applications.
  • Experience using web management tools.

Skills
  • Advanced skills in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint), with the ability to quickly learn new technology platforms.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Budget tracking and vendor coordination experience.
  • Event registration and attendee management.
  • Attention to detail and strong follow-through.

The Fine Print
  • Must have unrestricted authorization to work in the United States.
  • Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
  • Must be willing to work from the New York or Chicago office.

Antares is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
#LI-hybrid
A reasonable estimate of the current base salary range at the time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is comprised of several components, including but not limited to applicant's skill, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and the location of the position.
This role is eligible for a discretionary annual bonus (based on company, business unit and individual performance).
Our benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits.
Base Salary Range
$105,000 - $135,000
To learn more, visit www.antares.com. Antares is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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