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Event Planning Associate Jobs in Ontario (NOW HIRING)

Mackenzie Financial Corporation

CA$67/hr

Reporting to the Manager, District Sales Associates, the successful candidate's primary ... events planning, and maintaining our CRM database * Create and implement your business plan in ...

JAM

Production Associate

Toronto, ON · On-site

$20/hr

The Production Associate is responsible for managing events from a front-facing, client side, as ... Planning and monitoring all logistics for events. * Work closely with event staffto ensure ...

JAM

Production Associate

Toronto, ON · On-site

CA$20/hr

The Production Associate is responsible for managing events from a front-facing, client side, as ... Planning and monitoring all logistics for events. * Work closely with event staff to ensure ...

WES

Program Associate, Career Pathways (Remote)

Toronto, ON · On-site +1

CA$56K - CA$68K/yr

Program Associate, Career Pathways Department: Career Pathways Reporting to: Deputy Director ... Organize convenings and external events including planning and logistics with guidance from the ...

Walmart

Manager, Campaign Management

Mississauga, ON · On-site

Additionally, this role involves developing and supporting the Campaign/Event Planning process ... Demonstrates and encourages respect for others; drives a positive associate and customer experience ...

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Event Planning Associate information

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in Ontario?

The most popular types of Event Planning jobs in Ontario are:

What cities in Ontario are hiring for Event Planning Associate jobs?

Cities in Ontario with the most Event Planning Associate job openings:

Event Planning Associate jobs near you

Communications & Event Officer (PART-TIME, TERM)

University of Toronto

Toronto, ON • On-site

Part-time

Posted 17 days ago

Job description

Date Posted: 08/07/2026
Req ID: 49693
Faculty/Division: Faculty of Arts & Science
Department: Quantum Advantage Toronto, Department of Physics
Campus: St. George (Downtown Toronto)
Position Number: 00059895
Existing Vacancy: Yes

Description:

About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences, and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
Quantum Advantage Toronto (QAT) is an interdisciplinary institutional initiative with 5 years of committee funding, that brings together leading researchers, industry partners, and domain experts to accelerate the development of real-world applications of quantum technologies. Building on the University of Toronto's internationally recognized strengths in quantum information science, QAT fosters collaboration across fields such as physics, chemistry, engineering, life sciences, medicine, finance, and policy to translate foundational discoveries into solutions with societal and economic impact. Through coordinated research programs, strategic partnerships, and innovative training opportunities, the initiative aims to position Toronto as a global hub for quantum innovation; advancing breakthroughs in areas including sensing, communications, materials, and computing while supporting the growth of Canada's quantum ecosystem.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think aboutthe world
Your opportunity:
Reporting to the Associate Director of the Quantum Advantage Toronto, the Communications & Event Officer will be responsible for the design and development of communications materials, marketing, and outreach event efforts of the initiative to increase the profile and reputation of this initiative, nationally and internationally. 
This is a part-time (75% FTE) opportunity with term ending in October 2028. 
Your responsibilities will include:

  • Implementing communication plans that support outreach goals and objectives
  • Implementing marketing and advertising plans
  • Advising on marketing and advertising strategies for multimedia channels
  • Building and strengthening relationships with stakeholders and partners of strategic importance
  • Creating and maintaining presence on social media platforms
  • Researching and recommending story ideas that advance priorities and initiatives
  • Advising others on website design and content
  • Coordinating website updates and ensuring technical issues are resolved
  • Producing promotional and outreach materials
  • Conceptualizing, organizing and executing event activities
  • Determining logistical details and activities for events and/or programming
  • Liaising with staff and vendors to ensure logistics are carried out according to the event plan
  • Conducting post-event evaluation and analysis

Essential Qualifications:

  • Bachelor's Degree in a related field such as marketing, communications, journalism, or an acceptable equivalent combination of education and experience.
  • Minimum four years of recent and relevant experience in implementing communications programs, website activities and social media programs for research advancement.
  • Experience in planning, implementing and outreach programs for research advancement.
  • Demonstrated experience with communications project implementation and coordination through to execution and results.
  • Experience with interviewing, researching and writing articles (feature and news), annual reports, letters, and promotional and public relations material (websites, brochures, posters, advertisements, newsletters, etc.).
  • Demonstrated experience with WordPress and Drupal or other current content management software (CMS).
  • Experience managing and writing content for websites and newsletters.
  • Experience with developing and managing digital marketing.
  • Experience working with technical consultants and graphic designers to create effective and engaging materials.
  • Strong skills with programming in HTML and content management systems.
  • Strong problem-solving skills and ability to deal with a variety of responsibilities, with interruptions.
  • Excellent written and verbal communications skills.
  • Project implementation skills and knowledge about the principles of good design and how to assess audience bneeds
  • Proven journalistic skills, including investigating and pitching stories, executing interviews, and writing news and feature stories.
  • Exceptional proofreading and editing skills with working knowledge of graphic design principles for web and print communication


Assets (Nonessential):

  • Experience with programming in CSS, and PHP
  • Experience working with science-research environment is a strong asset.
  • Experience with web programming languages such as Markdown, CSS, JavaScript
  • Experience editing, retouching and optimizing images for web and print publishing
  • Experience editing HD and UHD videos (ability to create simple animations for intros/outros and adding these tothe video, editing/adding soundtracks, reducing noise, cropping/combining video clips).
  • Post-secondary education in Chemistry, Physics or Engineering is an asset


To be successful in this role you will be:

  • Communicator
  • Cooperative
  • Efficient
  • Entrepreneurial
  • Goal oriented
  • Organized
  • Resourceful
  • Team player

Closing Date: 08/18/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term 
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Communication/Media/Public Relations
Recruiter: Faculty of Arts & Science - Administrative HR Services 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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