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Event Planner Assistant Jobs in Normal, AL (NOW HIRING)

ARES Corporation

Administrative Assistant

Huntsville, AL · On-site

$18 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Planning, and Control (PP&C) II contract. This position plays a critical role in supporting ... Coordinate meetings, workshops, customer reviews, and contract events, including logistics, agendas ...

ARES

Administrative Assistant

Huntsville, AL · On-site

$17.25 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Planning, and Control (PP&C) II contract. This position plays a critical role in supporting ... Coordinate meetings, workshops, customer reviews, and contract events, including logistics, agendas ...

New

Monrovia Volunteer Fire/Rescue

Support

Madison, AL · On-site

Support additional activities as needed, from event planning and fundraising efforts to maintaining equipment and facilities. * Assist in department social events that foster camaraderie and teamwork ...

Monrovia Volunteer Fire/Rescue

Support

Madison, AL

Support additional activities as needed, from event planning and fundraising efforts to maintaining equipment and facilities. * Assist in department social events that foster camaraderie and teamwork ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Normal, AL

Event Planner Assistant information

See Normal, AL salary details

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$18

$26

How much do event planner assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for event planner assistant in Normal, AL is $18.28, according to ZipRecruiter salary data. Most workers in this role earn between $14.71 and $20.91 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What cities near Normal, AL are hiring for Event Planner Assistant jobs?

Cities near Normal, AL with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Normal, AL as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,019 per year, or $18.3 per hour.

Administrative Assistant

ARES Corporation

Huntsville, AL • On-site

$18 - $24.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Position Summary

ARES Technical Services Corporation is seeking a highly organized, proactive, and customer-focused Administrative Assistant to support the NASA Consolidated Program Support Services (CPSS) Program, Planning, and Control (PP&C) II contract. This position plays a critical role in supporting contract operations, workforce coordination, communications, and administrative activities while ensuring a seamless experience for employees, customers, and stakeholders. The Administrative Assistant serves as a central point of coordination for personnel onboarding, badging, travel, communications, meetings, contract events, and corporate interface activities. The successful candidate will possess exceptional organizational skills, strong written communication abilities, attention to detail, and the ability to manage multiple priorities in a dynamic NASA program environment. ARES supports NASA programs across Human Exploration, Science, Space Technology, and Mission Support, delivering integrated Program Planning and Control services that enable mission success.

Responsibilities

  • Serve as the primary point of contact for contract badging activities serving as the Facility Security Officer (FSO) with personnel onboarding and access requirements.
  • Maintain contract distribution lists, organizational contact information, and internal communication channels. Prepare and distribute contract announcements, notifications, and workforce communications.
  • Coordinate domestic travel arrangements and provide administrative support for contract personnel.
  • Support NASA IT account requests, onboarding activities, equipment coordination, and employee setup.
  • Support technical editing and quality reviews of monthly reports, contract deliverables, presentations, and other customer-facing documentation.
  • Assist with formatting documents, graphics, charts, and presentation materials using Microsoft Office applications.
  • Utilize and maintain information within NASA collaboration tools, including iSite, SharePoint, and other NASA systems.
  • Coordinate meetings, workshops, customer reviews, and contract events, including logistics, agendas, facilities, and meeting materials.
  • Serve as the contract Safety Point of Contact by supporting safety communications, presentations, walkthroughs, inspections, and awareness activities.
  • Coordinate with ARES Corporate departments including Human Resources, Security, IT, Contracts, Finance, and Facilities to support contract operations.
  • Track administrative actions and ensure timely completion of recurring contract deliverables and internal reporting requirements.
  • Provide general administrative support to contract leadership and perform other duties as assigned.

Required Qualifications

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Three (3) or more years of administrative, executive support, or program office experience.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
  • Strong technical editing, proofreading, and document formatting skills.
  • Ability to work independently while supporting a diverse team in a fast-paced environment.
  • Ability to obtain and maintain a NASA badge.

Preferred Qualifications

  • Previous experience supporting NASA or another federal agency.
  • Familiarity with NASA administrative processes and collaboration tools, including NASA iSite.
  • Experience coordinating travel adhering government travel requirements.
  • Experience coordinating meetings, customer events, or executive briefings.

ARES Benefits:

ARES offers a competitive compensation and benefit package. Full time employees may participate in:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • HSA/FSA Accounts
  • Life & Disability Insurance
  • Critical Illness & Accident Insurance
  • ESOP
  • 401(k) Plan
  • Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).