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Event Planner Assistant Jobs in Elgin, IL (NOW HIRING)

Leigh and Co.

Wedding Coordinator

Chicago, IL · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

elliestyled

Event Designer

Highland Park, IL · On-site

elliestyled is a leading event design, planning, rentals and production company, nestled in the ... Lead and supervise a team of assistants and vendors * Foster a productive, collaborative team ...

CIBC

Internal Event Specialist

Chicago, IL · Hybrid

$70K - $80K/yr

Lead internal event planning of approximately 25-30 internal events per year * Manage event set-up, registration and break down * Assist with collateral materials and promotional items by ...

CIBC US

Internal Event Specialist

Chicago, IL · Hybrid

$70K - $80K/yr

Lead internal event planning of approximately 25-30 internal events per year * Manage event set-up, registration and break down * Assist with collateral materials and promotional items by ...

CIBC

Internal Event Specialist

Chicago, IL · On-site

$70K - $80K/yr

Lead internal event planning of approximately 25-30 internal events per year * Manage event set-up, registration and break down * Assist with collateral materials and promotional items by ...

Leigh and Co.

Wedding Coordinator

Chicago, IL · On-site

$300 - $350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

KI

Client Experience & Events Coordinator

Chicago, IL · On-site

$28 - $34/hr

Support KI's presence at trade shows and industry events * Assist with the annual Fulton Market ... Event planning or coordination experience * Commercial furniture, architecture, design, or related ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Elgin, IL

Event Planner Assistant information

See Elgin, IL salary details

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How much do event planner assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for event planner assistant in Elgin, IL is $20.36, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $23.27 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Elgin, IL?

The most popular types of Event Planner jobs in Elgin, IL are:

What are popular job titles related to Event Planner Assistant jobs in Elgin, IL?

For Event Planner Assistant jobs in Elgin, IL, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Elgin, IL look for?

The top searched job categories for Event Planner Assistant jobs in Elgin, IL are:

What cities near Elgin, IL are hiring for Event Planner Assistant jobs?

Cities near Elgin, IL with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Elgin, IL as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,350 per year, or $20.4 per hour.

Assistant Director of Conference Planning

Q - Center

Saint Charles, IL • On-site

$85K - $100K/yr

Full-time

Re-posted 22 days ago

Job description

Q Center is looking for a Assistant Director of Conference Planning to join our team!
This position does require a 45 hour work week. 
The salary range for this position is $85,000 - $100,000
 
 
POSITION SUMMARY
 
 
The Assistant Director of Conference Planning supports the Director of Conference Planning by providing leadership and operational oversight for assigned conference programs and daily departmental functions. This role focuses on execution excellence, client satisfaction, cross-department coordination, and team support. The Assistant Director plays a critical role in ensuring accurate event planning, seamless on-site execution, and consistent delivery of Q Center service standards. 
 
QUALIFICATIONS
 
 
 
Education & Experience: 
  • Bachelor’s degree in Hospitality Management, Business Administration, or related field required
  • Minimum six (6) years of progressive hospitality management experience within a full-service hotel, resort, or comparable hospitality environment
  • Director-level experience required
  • Minimum five (5) years of supervisory or leadership experience required, previous director-level experience preferred
  • Proficiency with event planning systems, software, and diagramming tools
  • Proven track record of managing complex events, budgets, and departmental teams
 
Physical requirements:
  • Regular movement throughout the property to oversee operational areas
  • Ability to lift up to 20 pounds occasionally and up to 10 pounds frequently
  • Extended hours may be required based on business demands
 
Knowledge, Skills & Competencies:
  • Strong executive presence with the ability to influence across all levels of the organization
  • Outstanding verbal and written communication skills
  • Strong listening, problem solving, and conflict resolution abilities
  • Ability to manage multiple, complex events simultaneously
  • Strategic thinking with operational and financial insight
  • Strong client-service orientation and commitment to exceptional guest experiences
  • High level of professionalism, integrity, and accountability
 
 
ESSENTIAL DUTIES & RESPONSIBILITIES
 
 
 
Leadership & Strategic Partnership
  • Align objectives with operational goals and Q Center’s mission and vision
  • Provide leadership insight on client service trends, operational opportunities, and service improvements
  • Communicate organizational directives, operational priorities, and service standards
  • Represent Q Center professionally with clients, guests, and vendors
 
Conference Planning Operations & Compliance
  • Provide strategic oversight of daily Conference planning operations, ensuring alignment with organizational goals, operational standards, and client expectations
  • Ensure departmental procedures, workflows, and documentation are compliance with internal SOPs, company policies, and regulatory requirements. including the creation, implementation, and ongoing maintenance of SOPs for new or updated procedures.
  • Monitor scheduling, space utilization, and resource allocation to maximize efficiency and support seamless event delivery
  • Maintain active onsite presence to ensure seamless program execution and client satisfaction
  • Consistently exceed service standards to strengthen client relationships, elevate event outcomes, and ensure business and long-term loyalty
  • Lead Q Center key accounts, developing detailed event specifications, diagrams, timeliness, and addendums for high level, complex programs
  • Create and distribute accurate Banquet Event Orders, group resumes, and floor plans
  • Maintain complete and accurate event files in Delphi, Opera and diagramming systems
  • Track and communicate changes in real time and update documentation in accordance with established Standard Operating Procedures deadlines
  • Present assigned programs at operational meetings
  • Ensure compliance with purchase orders processes and financial documentation standards
 
Profitability & Performance Optimization
  • Develop strategies to improve operational efficiency and service delivery within Conference Planning
  • Support initiatives that improve client satisfaction, retention, and repeat business
  • Assist with post-event billing and invoice accuracy
  • Partner with department leaders to ensure Conference Planning operations contribute positively to overall property performance and profitability
 
Operational Excellence & Process Improvement
  • Review, analyze, and improve departmental procedures to enhance efficiency and client satisfaction
  • Implement tools and workflows to streamline conference planning operations
  • Coordinate across departments to ensure smooth execution
  • Monitor key performance indicators and event metrics to drive continuous improvement
 
Leadership & Talent Development
  • Lead, develop, and manage Conference Planning managers and coordinator
  • Recruit, interview, and hire staff in accordance with company standards
  • Coordinate and assist with onboarding and training of Conference Planning managers and coordinator
  • Conduct performance evaluations and provide coaching and mentorship
  • Foster a culture of accountability, teamwork, and service excellence
 
Vendor & Contract Management
  • Monitor third-party performance and contractual obligations
  • Ensure vendor services support operational needs while maintaining fiscal responsibility
 
Other Duties as Assigned
  • Perform additional responsibilities as needed to support Q Center’s operational and strategic objectives
Work Environment
This position operates within a professional hospitality environment and requires regular interaction with executive leadership, department heads, associates, clients, vendors, and external partners. The Assistant Director of Conference Planning must maintain a visible presence throughout the property and actively engage in operational oversight, client interactions, and event execution to ensure seamless program delivery and exceptional service standards.

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