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Event Organizer Planner Jobs in Rochester, NY (NOW HIRING)

Sycamore Golf Club

Event Coordinator

Macedon, NY · On-site

Position Summary Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan ... Event planning & coordination * Serve as the primary contact for clients from booking through ...

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Maintain organized storage of all marketing event collateral, booth graphics, and company swag. Qualifications & Skills * Experience: 2-3 years of experience in event planning, corporate meeting ...

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All JobsEvent Organizer Planner JobsEvent Organizer Planner Jobs in Rochester, NY

Event Organizer Planner information

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How much do event organizer planner jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for event organizer planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What does an event organizer planner do?

An Event Organizer Planner is responsible for coordinating and managing all aspects of events such as conferences, weddings, trade shows, and other gatherings. Their duties include selecting venues, arranging catering, managing budgets, coordinating logistics, and ensuring that all details run smoothly before, during, and after the event. They often work closely with clients to understand their vision and execute it effectively, handling any issues that arise and making sure the event meets expectations.

What are the key skills and qualifications needed to thrive as an event organizer planner?

To thrive as an Event Organizer Planner, you need strong project management abilities, attention to detail, and typically a background in hospitality, communications, or event management. Proficiency with event management software (such as Cvent or Eventbrite), budgeting tools, and basic marketing platforms is often required. Outstanding communication, creativity, and adaptability are essential soft skills for building client relationships and handling unexpected changes. These skills ensure successful event execution, client satisfaction, and the ability to manage complex logistics efficiently.

Is there a demand for event organizer planners?

The demand for event organizer planners remains strong due to ongoing needs for corporate events, weddings, conferences, and social gatherings. Success in this field often requires strong organizational skills, industry knowledge, and the ability to manage multiple vendors and deadlines. Job growth can vary by region and economic conditions, but overall, event planning is a consistent career option with opportunities for specialization.

What is the difference between Event Organizer Planner vs Event Coordinator?

AspectEvent Organizer PlannerEvent Coordinator
CredentialsTypically requires event planning certifications or relevant experienceMay also have certifications but often relies on experience
Work EnvironmentWorks on planning, logistics, and overall event designFocuses on executing and managing event details on the day
Employer & Industry UsageUsed by event planning companies, corporate clients, and venuesCommonly employed by event management firms, venues, and organizations
Search & Comparison IntentPeople compare to understand planning roles and responsibilitiesOften compared to understand on-site management tasks

While both roles are essential in event management, the Event Organizer Planner focuses on the overall planning and coordination of events, including logistics and design. The Event Coordinator primarily manages the event's execution on the day, ensuring everything runs smoothly. Understanding these differences helps clients and professionals choose the right role for their event needs.

What are the main challenges an event organizer planner faces when coordinating multiple events simultaneously?

One of the primary challenges in this role is managing overlapping timelines and competing priorities, especially when handling several events at once. Event Organizer Planners must excel at time management and multitasking, ensuring that vendors, venues, and clients are all aligned without sacrificing attention to detail. Effective communication and contingency planning are crucial, as unexpected changes or last-minute requests are common. Building strong relationships with reliable partners and leveraging event management software can help streamline coordination and reduce stress in these situations.

How do I become an event organizer planner?

To become an event organizer planner, gain experience in event planning, project management, or hospitality through internships or entry-level roles. Developing skills in organization, communication, and using planning tools like event management software is essential, and obtaining certifications such as the Certified Meeting Professional (CMP) can enhance credibility.
What are popular job titles related to Event Organizer Planner jobs in Rochester, NY? For Event Organizer Planner jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Organizer Planner jobs in Rochester, NY look for? The top searched job categories for Event Organizer Planner jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Organizer Planner jobs? Cities near Rochester, NY with the most Event Organizer Planner job openings:
Event Organizer Planner jobs near you

Event Coordinator

Sycamore Golf Club

Macedon, NY • On-site

Other

Posted 13 days ago

Job description

Position Summary

Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility — weddings, golf tournaments and outings, corporate functions, banquets, and member events. This role owns the client relationship from first inquiry through day-of execution, working closely with our food & beverage, grounds, and pro shop teams to deliver a seamless experience. The ideal candidate is detail-driven, calm under pressure, and comfortable being the on-site point person during events, including evenings and weekends.

Key Responsibilities

Sales & booking

  • Respond to event inquiries, conduct site tours, and convert leads into booked events.
  • Prepare proposals, contracts, and event estimates; manage deposits and payment schedules.
  • Maintain the events calendar and coordinate scheduling around golf operations and course availability.

Event planning & coordination

  • Serve as the primary contact for clients from booking through completion.
  • Build detailed banquet event orders (BEOs) covering food, beverage, layout, timing, rentals, and staffing.
  • Coordinate menus and service details with the food & beverage team.
  • Manage outside vendors (florists, DJs, rentals, photographers, etc.) and confirm all logistics in advance.

Golf outing & tournament support

  • Coordinate tournament logistics with the pro shop and grounds crew — tee assignments, scoring, carts, on-course signage, and hospitality.

Day-of execution

  • Oversee setup, act as on-site point of contact during events, direct staff, and resolve issues in real time.
  • Ensure breakdown, cleanup, and post-event reconciliation are completed.

Administration & marketing

  • Track budgets, invoicing, and final billing for each event.
  • Maintain accurate records in the club's booking/CRM system.
  • Support marketing of the club's event offerings (website content, social media, bridal/vendor shows, and community outreach).
Qualifications
  • Event coordination, hospitality, or catering experience preferred but not required — we're willing to train the right person.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Excellent written and verbal communication; comfortable interfacing with clients and vendors.
  • Availability to be on-site and present throughout events, including evenings, weekends, and holidays during peak season, and to be available on short notice to conduct site tours for prospective clients.
  • Ability and willingness to learn and work within the club's event management software for bookings, event orders, and scheduling.
  • Ability to lift up to [25–30] lbs and remain on your feet for extended periods during events.
  • Valid driver's license.


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