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Event Organizer Planner Jobs in Rochester, NY (NOW HIRING)

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Maintain organized storage of all marketing event collateral, booth graphics, and company swag ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Maintain organized storage of all marketing event collateral, booth graphics, and company swag. Qualifications & Skills * Experience: 2-3 years of experience in event planning, corporate meeting ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$90K/yr

Maintain organized storage of all marketing event collateral, booth graphics, and company swag ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Maintain organized storage of all marketing event collateral, booth graphics, and company swag. No ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

Sjf

Director of Family Business

Rochester, NY · On-site

$128 - $150/hr

... Events - Organize networking events and forums to connect those involved in family businesses and those serving family businesses. * Program Operations and Management - Conduct strategic planning ...

NESCO Inc

Executive Assistant

Rochester, NY · On-site

The Administrative Assistant will support planning, logistics, presentation preparation, and day-of coordination so that meetings and events are well organized and professionally executed. * Assist ...

Imperio Global

Direct Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Key Responsibilities: * Assist in planning and executing direct marketing campaigns (events, and ... Help organize promotional events and outreach initiatives Qualifications: * High school diploma or ...

New

Limitless East Marketing

Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Maintain organized records of marketing activities, budgets, and results. * Monitor performance metrics and assist in data analysis for ongoing campaigns. * Support event planning and coordination ...

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Event Organizer Planner information

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How much do event organizer planner jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for event organizer planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What does an event organizer planner do?

An Event Organizer Planner is responsible for coordinating and managing all aspects of events such as conferences, weddings, trade shows, and other gatherings. Their duties include selecting venues, arranging catering, managing budgets, coordinating logistics, and ensuring that all details run smoothly before, during, and after the event. They often work closely with clients to understand their vision and execute it effectively, handling any issues that arise and making sure the event meets expectations.

What are the key skills and qualifications needed to thrive as an event organizer planner?

To thrive as an Event Organizer Planner, you need strong project management abilities, attention to detail, and typically a background in hospitality, communications, or event management. Proficiency with event management software (such as Cvent or Eventbrite), budgeting tools, and basic marketing platforms is often required. Outstanding communication, creativity, and adaptability are essential soft skills for building client relationships and handling unexpected changes. These skills ensure successful event execution, client satisfaction, and the ability to manage complex logistics efficiently.

What are the main challenges an event organizer planner faces when coordinating multiple events simultaneously?

One of the primary challenges in this role is managing overlapping timelines and competing priorities, especially when handling several events at once. Event Organizer Planners must excel at time management and multitasking, ensuring that vendors, venues, and clients are all aligned without sacrificing attention to detail. Effective communication and contingency planning are crucial, as unexpected changes or last-minute requests are common. Building strong relationships with reliable partners and leveraging event management software can help streamline coordination and reduce stress in these situations.

What is the difference between Event Organizer Planner vs Event Coordinator?

AspectEvent Organizer PlannerEvent Coordinator
CredentialsTypically requires event planning certifications or relevant experienceMay also have certifications but often relies on experience
Work EnvironmentWorks on planning, logistics, and overall event designFocuses on executing and managing event details on the day
Employer & Industry UsageUsed by event planning companies, corporate clients, and venuesCommonly employed by event management firms, venues, and organizations
Search & Comparison IntentPeople compare to understand planning roles and responsibilitiesOften compared to understand on-site management tasks

While both roles are essential in event management, the Event Organizer Planner focuses on the overall planning and coordination of events, including logistics and design. The Event Coordinator primarily manages the event's execution on the day, ensuring everything runs smoothly. Understanding these differences helps clients and professionals choose the right role for their event needs.

How do you become an event organizer planner?

To become an event organizer planner, individuals typically gain experience through internships or entry-level roles in event planning, develop strong organizational and communication skills, and may pursue relevant education such as a degree in hospitality, marketing, or related fields. Certification programs like the Certified Meeting Professional (CMP) can also enhance credibility and job prospects.

Is there a demand for event organizer planners?

The demand for event organizer planners remains steady due to ongoing needs for corporate events, weddings, conferences, and social gatherings. Success in this field often requires strong organizational skills, attention to detail, and familiarity with event management tools. Employment opportunities can vary based on location and industry trends.

What are popular job titles related to Event Organizer Planner jobs in Rochester, NY?

For Event Organizer Planner jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Event Organizer Planner jobs in Rochester, NY look for?

The top searched job categories for Event Organizer Planner jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Event Organizer Planner jobs?

Cities near Rochester, NY with the most Event Organizer Planner job openings:

Event Organizer Planner jobs near you

Marketing Events Manager

MACNY's Job Board

Rochester, NY • On-site

$70K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Overview
At AeroSafe Global, we deliver end-to-end cold chain management and intelligence solutions that redefine last-mile delivery. Our mission is to ensure every shipment arrives with unmatched protection, a safeguarded journey, and a superior delivery experience. By joining our team, you'll play a vital role in supporting operations that make a real impact in healthcare and beyond.
Summary
Are you a master of spreadsheets, a scheduling wizard, and someone who thrives on turning chaos into perfectly executed experiences? We are looking for a highly organized, high-energy Marketing Events Manager to manage our event footprint.
This is a role with a clear 70/30 split: Approximately 70% of your focus will be dedicated to driving our high-impact external trade show marketing and logistics, while the remaining 30% of your time will be focused on executing internal corporate events and company-wide communication.
From coordinating high-stakes trade show booths that drive sales leads to managing the seamless rollout of invitation campaigns for internal events, you will ensure every initiative runs smoothly, stays on budget, and reflects our brand perfectly.
Responsibilities
Key Responsibilities
1. Trade Show Marketing & Logistics (70% of Focus)
  • End-to-End Logistics: Coordinate the shipping of booth assets, shipping/handling, rigging, electrical, and AV setups while strictly adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional items, and ensuring all signage is on-brand and up-to-date.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are promptly routed to the sales team.

2. Internal Corporate Events & Email Execution (30% of Focus)
  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, official invitations, reminders, and post-event recaps) within Outlook using approved assets provided by leadership.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide regular attendance updates to stakeholders.
  • Company Culture Initiatives: Concept, plan, and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for key internal meetings such as town halls, and executive board meetings (including AV setup, catering, and on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.

3. Budgeting & Administration (Cross-Functional)
  • Budget Tracking: Track event expenditures meticulously across both tracks, processing invoices and ensuring all events stay within their allocated budgets.
  • Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies.
  • Inventory Management: Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Remote Position
No
Min Compensation
USD $70,000.00/Yr.
Max Compensation
USD $90,000.00/Yr.
Qualifications
Qualifications & Skills
  • Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
  • Organization: Elite project management skills; you are someone who lives for checklists and never lets a detail slip through the cracks.
  • Communication & Execution: Exceptional interpersonal skills; comfort collaborating with cross-functional teams to gather provided communication content and execute campaigns exactly to specification.
  • Problem-Solving: A "cool under pressure" attitude; you are a proactive problem solver when unexpected event-day challenges arise.
  • Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
  • Travel: Willingness to travel up to 10% to manage on-site execution at major trade shows.

Physical Requirements: While performing the duties of this job, candidates will be required to sit and walk around; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tools & Equipment
  • PC, telephone, and other office equipment

Environmental Factors: Normal office environment.
Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Company Website
Interested candidates are encouraged to apply online at AeroSafe Global Careers. We invite you to explore our careers page to learn more about our organization and review additional opportunities that may match your skills and experience.
Company Profile
AeroSafe Global stands at the forefront of the industry, providing tech-driven solutions that simplify the intersection of complex logistics and pharmaceutical distribution. Through its proprietary "Cold Chain as a Service" (CCaaS) model, AeroSafe provides a seamless, end-to-end ecosystem that ensures the safe delivery of temperature-sensitive therapies to patients and providers worldwide.
Benefits: We offer a competitive benefits package, including employer contributions towards health insurance, vision coverage, and 401(k) retirement savings plans. Other benefits offered include but are not limited to:
  • Dental insurance
  • Life/AD&D insurance
  • Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
  • Flexible Spending Accounts
  • Health Savings Account
  • PTO policy
  • 10 Paid Holidays per year

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