Event Logistics Manager Jobs in Maple Grove, MN (NOW HIRING)

Location: All Locations - United States

Work Arrangement: Remote

Typical Day in the Life

The Events Senior Manager leads and coordinates the logistics of Firmwide events delivered in person and in hybrid formats through continuous interaction with external vendors and Firm leaders. The ideal candidate is a meticulous, detail-oriented professional who takes pride in flawless execution and is committed to creating distinctive, high-impact experiences that reflect Eide Bailly's brand and elevate every participant's engagement. Follows budget and prepares cost comparisons on Firmwide events and makes decisions regarding expenditures. Leverages event technology and evaluates event effectiveness to continuously elevate the participant experience.

A typical day in the life of an Events Senior Manager may include:

• Developing and implementing detailed processes and project plans to lead teams through complex, multi-faceted events, ensuring no detail is overlooked.
• Identifying strategic initiatives to create distinctive, high-impact experiences at all Firmwide events.
• Serving as a steward of the Firm's brand, ensuring that every event detail - from signage, materials, and catering to ambiance and flow - reflects Eide Bailly's professional image and culture.
• Curating thoughtful, memorable touchpoints across the full event lifecycle to create distinctive and impactful experiences for partners, staff, and guests.
• Partnering cross-functionally with Firm leadership, facilitators, and internal teams to align events with the Firm's strategic and People and Culture goals.
• Serving as a central point of contact for Firmwide events.
• Leading the planning and execution of Firmwide event logistics with meticulous attention to detail, including site visits, hotel accommodations (meeting space and sleeping rooms), making decisions regarding which location/property to host events and negotiating contracts with vendors.
• Leading the planning and execution of in-person, and hybrid events, including managing event technology platforms (Cvent) for registration, delivery, and attendee engagement.
• Following budget and prepares cost comparisons on Firmwide events, tracking expenses, allocating expenses back to each physical office, tracking cost per staff member and ensuring accurate billing and coding of event costs.
• Leading pre- and post- event communication with Firm leadership and participants.
• Monitoring and providing attentive on-site support for Firmwide events, anticipating needs and resolving issues in real time to ensure a seamless, high-quality participant experience.
• Analyzing post-event feedback and key performance indicators to measure event effectiveness, return on investment, and the participant experience, applying insights to improve future events.
• Developing and maintaining risk management and contingency plans for events, incorporating health, safety, and accessibility considerations.
• Researching and purchasing various items as required for firmwide events (i.e. materials, promotional items, etc.).
• Developing and maintaining relationships with vendors including hotels, conference facilities, transportation companies, promotional companies and catering companies.
• Negotiating and managing vendor, venue, and technology contracts, identifying cost-saving opportunities while maintaining service quality.
• Completing follow-up activities including thank you gifts
• Ensuring timely and accurate performance on assigned projects.
• Maintaining compliance with project budgets, turnaround times, and deadlines.

Who You Are

• You have an Associate's Degree in Business Administration, Hospitality, Event Management, Communications or a related field, or equivalent work experience required. Bachelor's Degree preferred.
• You have 8+ years of experience in event planning and on site implementation, meeting and program management, or comparable experience requiring problem solving, independent decision making, and planning and coordinating activities for groups up to 600 participants, preferably within a professional services, corporate, or client-service environment, and with a demonstrated record of delivering detail-perfect, high-impact events, required.
• You are a Certified Meeting Professional (CMP) certification preferred.
• You are able to plan, coordinate, and direct the work of staff and cross-functional teams engaged in the delivery of Firmwide events, including related policies and practices, with a consistent focus on detail and quality.
• You have extensive knowledge of event planning and coordination, including in-person and hybrid event formats.
• You are able to communicate clearly in writing and verbally.
• You are able to work on multiple projects and meet deadlines by setting priorities with work projects.
• You are able to establish and maintain effective working relationships with co-workers and clients.
• You have strong negotiation, vendor management, and contract management skills.
• You are able to analyze event data and participant feedback to measure outcomes and inform decisions.
• You have strong budget management and financial tracking skills.
• You have knowledge of event accessibility, health, and safety best practices.
• You are proficient with the Microsoft suite, (Word, Excel, PowerPoint, Outlook, and Teams), event management and registration software (Cvent) and event platforms.
• You have exceptional attention to detail, organization, and follow-through, with genuine pride in precise, polished work.
• You have a creative, experience-first mindset and a commitment to designing distinctive, memorable, and impactful events.
• You have a professional presence, sound judgment, and discretion appropriate to a professional services and client-service environment.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

$118,000 to $160,000. Ourcompensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.