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Project Accountant

Responsible for managing the financial administration of construction projects, focusing on subcontractor invoicing, vendor payments, and owner billing (AIA). Ensures accurate, compliant, and timely processing of financial documents while overseeing invoices, payments, and cost tracking through Vista Viewpoint, GC Pay, and Procore to maintain financial integrity from start to closeout.

Salary $ 60,000 -80,000

*Compensation may vary based on factors such as experience and qualifications. Ranges and rates may take into consideration benefits, bonus, and other factors. Please reach out to our human resources director for additional information.

Essential Functions:

Owner Billing & AIA Requisitions

• Prepare & submit monthly AIA billings

• Coordinate progress & change orders with project teams

• Track owner payments and maintain billing logs

Subcontractor/Vendor Payments

• Enter and code subcontractor/vendor requisitions

• Verify contract amounts, retainage, and change orders

• Review backup documents and ensure alignment with budgets

• Monitor approval workflows

Tiered Vendor Review & Compliance

• Track subcontractor, vendor, and union compliance

• Collect and log lien waivers

• Cross-check waivers with payment applications

Subcontractor Communication

• Respond to payment and documentation inquiries

• Resolve invoice issues in coordination with project teams

• Send remittance notices and confirmations

Accounts Payable

• Review AP inbox & route invoices for approval

• Ensure accurate coding & contract compliance

• Support month-end close

• Maintain audit-ready documentation

Other Responsibilities

• Reconcile vendor statements monthly

• Maintain W-9s & digital AP files

• Assist with special projects and financial reporting

• Support audit preparation and project closeouts

Appreciated skills:

• Lead effectively by resolving conflicts, staying patient and level-headed, being firm but fair, and taking a proactive approach.
• Demonstrate self-awareness, hold team members accountable, and foster collaboration through clear communication and active listening.
• Communicate clearly and effectively across oral, written, visual, and digital platforms, practice strong listening skills.
• Manage time efficiently by prioritizing and delegating tasks to meet deadlines and maximize productivity.
• Achieve goals, adapt to change, make sound decisions under uncertainty, and solve problems creatively with a growth mindset.
• Utilize Microsoft Office (advanced Excel required), Vista Viewpoint (reports and dashboards), GC Pay, and Procore Project Financials (certified).

Day in the Life

A typical day would start by arriving at the office and addressing any outstanding emails. You would then dive into preparing the monthly reports for ownership. Later in the day, you would sit with the CFO to review the finance department metrics highlighting if there are any exceeding or falling below the benchmarks and reviewing the quarterly goals of the department. Lastly, you would meet with your team to address any specific issues that may have arisen during the day and make sure that the goals discussed earlier are clear and moving forward within the time frame established.

Qualifications:

• Bachelor’s degree in accounting or finance
• 5-7 years of experience in construction finance
• Excellent computer skills
• Familiarity with Vista Viewpoint, GC Pay, and Procore Project Financials
• Advanced Excel skills
• Strong ability to manage multiple projects simultaneously

Preferred Education & Experience:

• Experience in training others in the use of accounting software.

Full Time, Exempt:

Monday – Friday 8-5pm

(Occasional evening and weekend work may be required as job duties demand)

Benefits

• Health
  1. Medical/Dental/Vision Insurance Coverage
     • Employer funded HRA
     • Fitness Incentive Programs
  2. Employee Assistance Plan (EAP) – including Wellness Programs; Health Advocacy, Legal Assistance, Financial Coaching and Counseling for every employee and members of their household for free.
  3. Discounted services for fertility and family-building benefits offered through Kindbody

• Finances
  1. Flex Spending Account/Dependent Care Account
  2. Whole Life Insurance Policy
  3. 401K plan with employer match
  4. Wide array of Aflac Insurance plans available
  5. Survivor benefit insurance
  6. Free financial planning & credit monitoring services
  7. ESOP

• Time-Off
  1. Competitive PTO
  2. Paid Sabbatical Leave (duration based upon tenure)
  3. 1 week paid for Medical Leave of Absence
  4. Summer Hours

• Incentives
  1. Tuition Reimbursement Program
  2. Employee Referral Program
  3. Good Times Committee Events (holiday party, happy hours, yoga classes)
  4. Employer match charitable contribution

EEO/AAP Statement

Aurora Contractors, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.