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Estate Assistant Jobs in Oregon (NOW HIRING)

PLACE

Real Estate Showing Assistant

Hillsboro, OR · On-site

$60K - $100K/yr

Summary Description Are you passionate about real estate and motivated to make a meaningful ... Provide detailed, written feedback to confirm or refine clients' search criteria * Assist with ...

PLACE

Showing Assistant

Albany, OR · On-site

$50K - $75K/yr

Real estate investment opportunities Responsibilities * Successfully finish the PLACE New Agent Launch program * Support sales agents in guiding clients to discover their perfect homes * Provide ...

PLACE

Showing Assistant

Portland, OR · On-site

$32K/yr

Summary Join the elite top 20% of real estate professionals in North America and elevate your career as a Real Estate Agent to unprecedented levels. Enhance your expertise by collaborating with ...

PLACE

Showing Assistant

Portland, OR · On-site

$40K - $120K/yr

Summary Description Are you passionate about real estate and eager to make a significant impact in the industry? We are seeking a motivated and results-oriented Real Estate Specialist to join our ...

Place

Showing Assistant

Portland, OR · On-site

Summary Description Are you passionate about real estate and eager to make a significant impact in the industry? We are seeking a motivated and results-oriented Real Estate Specialist to join our ...

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Estate Assistant information

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What do I need to be an estate assistant?

To become an estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to handle administrative tasks. Experience with property management software and basic knowledge of real estate practices can be beneficial. Some positions may require background checks or certifications depending on the employer.

What are the most commonly searched types of Estate jobs in Oregon?

The most popular types of Estate jobs in Oregon are:

Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in Oregon as of June 2026, with employment types broken down into 36% Full Time, 56% Part Time, 3% Temporary, and 5% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Real Estate Showing Assistant

PLACE

Hillsboro, OR • On-site

$60K - $100K/yr

Contractor

Re-posted 9 days ago

Job description

Summary
Description
Are you passionate about real estate and motivated to make a meaningful difference in the industry and your community? Join our dynamic team as a driven, enthusiastic professional. In this role, you will work closely with clients throughout the buying, selling, and property investment process. By applying your knowledge and expertise, you will help clients evaluate their options, make confident decisions, and achieve their real estate goals.
Responsibilities
  • Graduate from PLACE New Agent Launch
  • Work with sales agent to guide their clients to homes
  • Provide detailed, written feedback to confirm or refine clients' search criteria
  • Assist with contract to close tasks such as attending the home inspection
  • Lead generate a minimum of 10 hours a week
  • Participate in weekly script practice per team standards
  • Participate in team activities per team standards
  • Commit to weekly 1:1 coaching session, weekly trainings and Partner Call
  • Track tasks and activities in PLACE Technology
Qualifications
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.
  • People oriented
  • Positive, happy attitude
  • Ability to spend a large amount of time driving in their car (reliable transportation required)
  • Ability to analyze clients' needs and wants and match them to homes
  • Growth and learning based
  • Ambitious with proven ability to succeed
  • High school graduate
  • Real estate license
About-our-team
Ark Realty Group is a fast growing, fast moving real estate team serving the Portland Metro area and beyond. Noah Kragerud, the team lead, has over 11 years of experience in real estate. With the help of his wife, Heather, leading business operations, he and and team quickly grew to the top 1% of Portland Metro realtors as well as a top 15 Oregon real estate team. We look forward to continuing our growth and providing team members unparalleled opportunity in their career and wealth building. Here's what our team members have to say:
"Being a part of the Ark Realty Group team has been a great experience for me. In addition to being knowledgeable and experienced, Heather and Noah are also down-to-earth and supportive. There is a definite "people first" vibe to the team that extends to clients and prospects as well as the individual members of the team. Work days are typically filled with insight, collaboration, and laughter."
"Ark Realty Group has a track record of success and experience in Portland; they know the right people, processes, and strategies."

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