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Entry Level Trial Master File Specialist Jobs (NOW HIRING)

Medpace, Inc.

Trial Master File Specialist

Cincinnati, OH · On-site

$32.25 - $44/hr

The Trial Master File (TMF) is a collection of documents that stores all data and research ... In this position, you will be working with a highly experienced team of administrators, specialists ...

Medpace, Inc.

Trial Master File Specialist

Cincinnati, OH · On-site +1

$32.25 - $44/hr

The Trial Master File (TMF) is a collection of documents that stores all data and research ... In this position, you will be working with a highly experienced team of administrators, specialists ...

Cellectis

Clinical Trial Associate

Manhattan, NY

$36.75 - $50.25/hr

This role contributes to the maintenance of inspection-ready trial documentation and systems, including the Trial Master File (TMF/eTMF) and Clinical Trial Management System (CTMS), in compliance ...

Cellectis

Clinical Trial Associate

Manhattan, NY · On-site

$36.75 - $50.25/hr

This role contributes to the maintenance of inspection-ready trial documentation and systems, including the Trial Master File (TMF/eTMF) and Clinical Trial Management System (CTMS), in compliance ...

Kaygen

Spec 3, Clinical Research

Irvine, CA · On-site

... Specialist supports all phases of clinical studies, including study start-up, conduct, and closeout, with a primary focus on maintaining an audit- and inspection-ready Trial Master File (TMF). This ...

Three Point Solutions

MN · On-site

$40 - $41/hr

Manage and maintain contract documentation and upload required files to the Trial Master File ... Provide guidance or support to entry-level team members when required Must Have * Bachelor's degree ...

Attovia Therapeutics

Clinical Trials Associate

San Carlos, CA · On-site

$40.50 - $55.25/hr

Trial Master File (TMF) * Assist with the management and quality control of electronic Trial Master Files (eTMFs). * Review documents for completeness, accuracy, and TMF filing readiness. * Support ...

Jobgether

$25.75 - $35.25/hr

You will help ensure Trial Master File (TMF) records are processed, reviewed, maintained, and archived according to established procedures and regulatory expectations. The position combines document ...

Medpace, Inc.

Entry-Level TMF Administrator

Cincinnati, OH · On-site +1

$32.25 - $44/hr

The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is ...

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How much do entry level trial master file specialist jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for entry level trial master file specialist in the United States is $20.24, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.88 per hour, depending on experience, location, and employer.

What is an entry level trial master file specialist?

An Entry Level Trial Master File (TMF) Specialist is responsible for organizing, maintaining, and ensuring the accuracy and completeness of clinical trial documentation. They work closely with clinical research teams to manage essential documents required by regulatory authorities throughout the lifecycle of a clinical trial. This role is crucial for compliance and helps ensure that all trial documentation is audit-ready and meets industry standards. Entry level specialists typically handle document filing, tracking, quality control checks, and support for audits or inspections.

What are the key skills and qualifications needed to thrive as an entry level trial master file specialist, and why are they important?

To thrive as an Entry Level Trial Master File Specialist, you need strong organizational skills, attention to detail, and a bachelor's degree in life sciences or a related field. Familiarity with electronic Trial Master File (eTMF) systems, document management tools, and Good Clinical Practice (GCP) guidelines is typically required. Effective communication, time management, and a proactive attitude help you excel in maintaining documentation accuracy and supporting clinical teams. These skills are crucial for ensuring regulatory compliance and smooth clinical trial operations.

What are some common challenges faced by entry level trial master file specialists, and how can they overcome them?

Entry Level Trial Master File (TMF) Specialists often encounter challenges such as managing large volumes of clinical trial documents, ensuring compliance with strict regulatory guidelines, and maintaining accurate records in a fast-paced environment. To overcome these challenges, it's important to develop strong organizational skills, become familiar with relevant regulations like ICH-GCP, and proactively communicate with team members to clarify document requirements. Utilizing available training resources and seeking mentorship from experienced colleagues can also help new specialists adapt quickly and succeed in their role.

What is the difference between Entry Level Trial Master File Specialist vs Clinical Trial Coordinator?

AspectEntry Level Trial Master File SpecialistClinical Trial Coordinator
Primary ResponsibilitiesManaging and organizing trial master files, ensuring document complianceOverseeing trial operations, coordinating site activities, and managing schedules
Required CredentialsHigh school diploma or equivalent; some roles may prefer a degree in life sciencesBachelor's degree in life sciences or related field
Work EnvironmentOffice-based, working with regulatory documents and electronic systemsOffice and site visits, interacting with study teams and sites
Industry UsageCommonly used in clinical research organizations and pharmaceutical companiesUsed across clinical research sites and sponsor companies

While both roles support clinical trials, the Entry Level Trial Master File Specialist focuses on document management and compliance, whereas the Clinical Trial Coordinator handles overall trial operations and site coordination. Understanding these differences helps candidates choose the right career path in clinical research.

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Entry Level Trial Master File Specialist jobs near you
Infographic showing various Entry Level Trial Master File Specialist job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 7% Part Time, 2% Temporary, and 3% Contract. Highlights an 100% In-person job distribution, with an average salary of $42,098 per year, or $20.2 per hour.

Trial Master File Specialist

Medpace, Inc.

Cincinnati, OH • On-site

$32.25 - $44/hr

Other

Medical, Retirement, PTO

Re-posted 23 days ago

Medpace rating

8.6

Company rating: 8.6 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

13th of 73 rated research

Job description

Job Summary
We are currently hiring individuals seeking an exciting career in clinical research, managing our Trial Master File. The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is an integral tool and helps teams manage trials more effectively. TMF oversight is important to the successful execution of a trial and ultimately plays a big role in a new drug or device receiving approval by the FDA. In this position, you will be working with a highly experienced team of administrators, specialists, and clinical research professionals that can help you grow your skillset while working for a growing and developing company. *This position is office-based in Cincinnati, OH.
Responsibilities
  • Provide guidance and support to study team members and sponsors regarding TMF management;
  • Initiate and manage TMF Specifications based on scope of work, protocol, and other core documents working with functional area leads and sponsor contacts;
  • Set up and maintain study specific TMF folder structure;
  • Support CTMs with review of TMF Plans as required;
  • Support study team(s) during periodic TMF QCs by assisting with report development and metric reporting;
  • Report on TMF Health to Sponsors and CTMs;
  • Contribute to audit/inspection readiness activities by reviewing the TMF, TMF Specifications, and TMF Plans for accuracy, consistency, and completeness;
  • Train and mentor other TMF staff; and
  • help with other project and responsibilities, as assigned.

Qualifications
  • Bachelor's degree, life science field preferred
  • Proficient knowledge of Microsoft® Office and Adobe Acrobat®
  • Computer literacy (i.e., ability to file, scan, create folders, and organize files using various
  • software);
  • Ability to accurately and carefully follow procedures for completing work tasks; and
  • Ability to perform repetitive work without losing effectiveness/accuracy.

Medpace Overview
Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
Why Medpace?
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
    • Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture
    • Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
    • Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development
    • Office based environment with on-site mentors
    • Defined career paths with clear advancement opportunities
    • Industry renowned onboarding and training programs designed to accelerate professional development
    • Ongoing training and continuous learning opportunities throughout your career
    • An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits
    • Competitive compensation programs that recognize and reward performance
    • Comprehensive health, wellness, retirement, and PTO benefits
    • Office based culture with occasional WFH that provides flexibility for eligible positions after training
    • Company-sponsored social events and intramural sports

Cincinnati Headquarters Experience
    • A modern corporate campus designed to support collaboration and productivity
    • Multiple on-site dining options in the heart of Madison Square
    • Free on-site parking
    • Convenient access to on-site 24-7 fitness and wellness facilities

What to Expect Next
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.

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About Medpace

Sourced by ZipRecruiter

Medpace is a globally recognized clinicial contract research organization (CRO) based in Cincinnati, OH, in the United States. Established in 1992, it operates in the healthcare sector, providing scientifically-driven outsourcing solutions for the development of drugs and medical devices. It offers comprehensive services like full-service clinical development services, regulatory affairs management, clinical pharmacology, data management, statistical analysis, and medical writing. By applying a scientifically-driven, therapeutically-focused, and patient-centric approach, Medpace's mission is to accelerate the global development of safe and effective medical therapies.

Industry

Medical equipment and supplies manufacturing

Company size

1,001 - 5,000 Employees

Headquarters location

Cincinnati, OH, US

Year founded

1992

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