Position Details
Position Information
Fill out your application carefully and completely, including attaching the correct documents as requested. You will NOT be able to withdraw and reapply if you make a mistake.
Positions may close unexpectedly if they reach a high number of applicants. It is in your best interest to apply promptly to any positions that interest you.
If this position title includes the label On-Campus FWS or Off-Campus FWS, it is for students with a Federal Work Study (FWS) award for the current school year ONLY. Applicants to these positions will be required to verify this by attaching their FWS Program Student Statement as a required document. Do not apply unless you meet this criterion.
Position Title
Student Administrative Assistant II _On-Campus FWS
Level of Support
Student Support II
Position Type
On-Campus FWS
Number of Openings
1
Work Hours
During Standard Business Hours (M-F 8am-5pm)
Wage Per Hour
19.00
Division/School
Elliott School of International Affairs
Department Name
180119 ESIA ONLINE PROGRAMS
Department Bio
The Office of Online Programs in the Elliott School of International Affairs (ESIA) supports the development, delivery, and maintenance of online graduate courses. The office works directly with academic units to provide resources and guidance on effective online instruction. ESIA Online collaborates closely with faculty to plan and design new online courses, including supporting the multimedia production of instructor videos. Additionally, the office assists with course maintenance and readiness procedures to facilitate successful course launches prior to each semester.
Position Specific Summary
The Administrative Assistant II will work
10 hours per week to assist with project tracking and scheduling, instructor communication, digital resource organization, Blackboard course maintenance, and quality assurance reviews to support the ongoing success of online graduate courses in the Elliott School of International Affairs.
Key Responsibilities:
- Track and update course development progress, organizing course deliverables, and sending project deadline reminders
- Support communication with online instructors via shared office email account, and develop strategic communication strategy
- Organize and maintain repository of instructional guides, project documents, and other files
- Assist with course readiness tasks in Blackboard prior to the start of each term, including quality assurance reviews and content verification
- Perform formal evaluation of completed course developments using the Quality Matters (QM) rubric
- Perform general administrative tasks to support the operations of the office
- Other special projects or duties may be assigned related to specific office needs
Note: Completion of a Quality Matters (QM) training will be required as part of onboarding to support course review work.
Standard Position Description
The student will serve as an administrative assistant and perform tasks to support the operations of the the office or department. Task may include managing small to mid-level projects or events, responding to departmental inquiries, assist with communications and marketing, data entry, and other general office tasks. Special projects or duties may be assigned related to specific office needs.
Professional Outcomes
Critical Thinking, Communication, Teamwork, Professionalism, Technology and Data
Required Qualifications
Some applicable educational, technical, or professional experience required, some training will be provided.
Preferred Qualifications
Experience using one or more of the following platforms or tools:
- Blackboard
- Google Workspace (Sheets, Docs, etc)
- Microsoft 365 (SharePoint, One Drive, etc)
- Box
- Zoom
- YouTube
Prior experience working in an academic department at a college or university is preferred.
Posting Detail Information
Job Open Date
07/22/2026
Job Close Date
08/14/2026
Campus Location
Foggy Bottom
Work Type Designation
In-Person
Hiring Manager Name
Jamie Jeune
Special Instructions Summary
EEO Statement
The university is an Equal Employment Opportunity/Affirmative Action (EEO/AA) employer committed to maintaining a nondiscriminatory, harassment-free, diverse work and education environment. The university does not unlawfully discriminate on the basis of protected characteristics or on any other basis prohibited by applicable law in any of its programs, activities, or employment practices.
For more information on this policy and its purpose, please read the Equal Employment Opportunity Policy Statement.
Background Check
The student employee will:
Have access to process or view financial transactions, student records/grades, employee records, medical records, and/or social security numbers. - Background check required., Work in or have access to residence halls or other restricted areas, or have access to university key - Background check required.