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Entry Level Remote Executive Assistant Jobs in Illinois

Sfermion

Executive Assistant

Chicago, IL · On-site +1

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Greater Chicago area preferred, remote work ok Responsibilities: * Build and cultivate long-term ...

Sfermion

Executive Assistant

Chicago, IL · Remote

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Greater Chicago area preferred, remote work ok Responsibilities: * Build and cultivate long-term ...

JLL

Executive Assistant

Chicago, IL · On-site +1

Remote (CST or EST preference) What this job involves: This is a newly created Executive Assistant role designed to provide high-caliber support to a Portfolio leader within JLL's REMS Technology ...

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Entry Level Remote Executive Assistant information

What does an entry level remote executive assistant do?

An entry level remote executive assistant provides administrative support to executives or managers while working from a remote location. Typical tasks include managing calendars, scheduling meetings, handling emails, preparing documents, and assisting with research or data entry. The role often involves communication and coordination with other team members and clients, requiring strong organizational and time-management skills. As an entry level position, it serves as a great starting point for those looking to build a career in administration or executive support.

What are some common challenges faced by an entry level remote executive assistant, and how can they be overcome?

Entry level remote executive assistants often encounter challenges such as managing multiple time zones, ensuring clear communication with executives, and staying organized without in-person supervision. To overcome these, it's helpful to use digital calendar tools, set regular check-ins for alignment, and maintain clear documentation of tasks and deadlines. Building strong virtual communication habits and proactively seeking feedback can also lead to success and growth in the role.

What are the key skills and qualifications needed to thrive as an entry level remote executive assistant, and why are they important?

To thrive as an Entry Level Remote Executive Assistant, you need strong organizational skills, attention to detail, time management, and proficiency with office software, typically supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, Google Workspace, virtual meeting platforms, and calendar management systems is often required. Excellent written and verbal communication, professionalism, and the ability to work independently are crucial soft skills for this role. These skills and qualities ensure efficient support for executives, effective remote collaboration, and smooth management of administrative tasks.

What are popular job titles related to Entry Level Remote Executive Assistant jobs in Illinois?

For Entry Level Remote Executive Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Entry Level Remote Executive Assistant jobs in Illinois look for?

The top searched job categories for Entry Level Remote Executive Assistant jobs in Illinois are:

Entry Level Remote Executive Assistant jobs near you
Infographic showing various Entry Level Remote Executive Assistant job openings in Illinois as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Sfermion

Chicago, IL • On-site, Remote

Full-time

Re-posted 12 days ago

Job description

About Us:
Founded in 2019, Sfermion is an investment firm focused on the non-fungible token (NFT) ecosystem. Our goal is to accelerate the emergence of the open metaverse by investing in the founders, companies, and entities creating the infrastructure and environments that will form the foundations of our digital future. By leveraging our multi-strategy approach, domain expertise, and vast network, we aim to capitalize on the influx of innovation and resources being deployed into the NFT space.
Job Overview:
Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, basic Microsoft Suite tasks (PPT, Excel), and prioritizing across multiple leaders. We are looking for someone with experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion. Interest in technology and familiarity with crypto a plus.
Greater Chicago area preferred, remote work ok
Responsibilities:
  • Build and cultivate long-term relationships
  • Handle highly confidential information and documents with discretion and confidentiality
  • Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning needs
  • Planning events for Sfermion leaders and the team broadly (i.e., team offsites, conferences and travel, etc.). This may include venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
  • Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives' behalf
  • Process and track expenses in a timely manner for the executives
  • Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
  • Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations
  • Track and drive completion of key deliverables, proactively following up on outstanding items as needed
  • Provide innovative and creative methods for continued improvements to administrative processes as the company scales

Candidate Profile:
  • 1+ years of relevant experience in an EA capacity
  • Resilient, with ability to manage multiple projects and deliver quality work to deadlines
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
  • Exceptional attention to detail
  • Strong calendar management and prioritization skills
  • Advanced proficiency with Gmail, Google Calendar as well as applications such as Word, Excel, PowerPoint and Zoom. CRM experience a plus
  • You are comfortable working in a remote environment and working independently
  • Strong interpersonal and written communication skills
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About Sfermion

Sourced by ZipRecruiter

Industry

Securities, commodity contracts, and financial investments

Company size

1 - 10 Employees

Headquarters location

Elk Grove Village, IL, US

Year founded

2019

Social media

Twitter

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