Entry Level Project Manager Jobs in Gainesville, FL

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Office of Management & Budget: Budget
Salary Range Minimum:
$67,204.80
Salary Range Maximum:
$112,341.67
Closing Date:
08/14/2026
Job Details:
An employee in this class is responsible for assisting in the overall process of preparing and administering the City's annual operating budget, five-year Capital Improvement Budget, performance data and multi-year revenues/expenditures projections. The Budget Analyst compiles and analyzes both statistical and fiscal data as the basis for preparing specific schedules, tables, and narrative summaries that are included in these various budget documents.
Budget Analysts are responsible for the analysis of one or many City departments and funds with assistance from their supervisor or a Senior Budget Analyst. A Budget Analyst is expected to perform work independently with periodic supervisor review.
Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its lack of supervisory duties and by its entry-level analytical duties related to city-wide budget development.
Job Description:
SUMMARY
An employee in this class is responsible for assisting in the overall process of preparing and administering the City's annual operating budget, five-year Capital Improvement Budget, performance data and multi-year revenues/expenditures projections. The Budget Analyst compiles and analyzes both statistical and fiscal data as the basis for preparing specific schedules, tables, and narrative summaries that are included in these various budget documents. Budget Analysts are responsible for the analysis of one or many City departments and funds with assistance from their supervisor or a Senior Budget Analyst. A Budget Analyst is expected to perform work independently with periodic supervisor review.
Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its lack of supervisory duties and by its entry-level analytical duties related to city-wide budget development.
EXAMPLES OF WORK**
** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on area of assignment:
Assists with the preparation of city-wide operating and capital budgets.
Provides guidance to Departments in the preparation of plans that include items such as capital improvement programs, annual budgets, administration, debt management, and other complex finance and accounting assignments.
Performs policy, budget and financial analysis, technical fiscal studies, analyzes acquired data, and independently recommends courses of action.
Monitor changes in policies, procedures, and laws in order to identify areas of financial impact.
Works with sensitive information related to personnel and financial data at the city-wide and departmental levels.
Monitors departmental budget and assists in annual budget process for one or more assigned departments.
Provides superior customer service to departments of moderate size and complexity to enable them to manage their budgets such that the department accomplishes its strategic goals and initiatives.
Assists with the facilitation of performance improvement initiatives to help achieve the City's key intended outcomes and to improve efficiency, including developing performance indicators, comparing the City's performance data with other jurisdictions, and facilitating internal performance improvement tasks forces.
Performs moderately complex, customer-focused professional financial services tasks and assignments designed to meet operations' and capital projects' requirements.
Performs assigned projects of research and analysis of financial data from moderately complex data management systems and may lead other staff in this capacity.
Provides guidance to assigned department customers with the development of their departmental budget requests, accounting and financial reporting requirements.
Performs various technological business and functional administrative tasks required to maintain software, providing problem solving, testing, and developing, and modifying reports.
Identifies opportunities for process improvements and supports development of standard operating procedures (SOPs) based upon business needs.
Reviews and monitors budgets, expenditures, and contracts to assure conformity with federal, state, and City laws and regulations, City and departmental procedures and practices, and for economic feasibility.
Tests software updates and patches as well as implementation and upgrades to budget software.
Prepare periodic financial reports and other special reports required for federal, state, and internal purposes.
Works with Workday technical support resources providing technical support to software users in order to resolve issues and suggest new functionality.
Develop multi-year financial forecast for designated funds.
Delivers presentations to internal and external customers.
Leverages technology tools to accurately and efficiently fulfill assigned duties.
Collaborate with coworkers to develop and deliver training.
Performs other related job duties as assigned.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Depending on area of assignment:
Assists in identifying user needs for automated information systems.
Assists in formulating operating procedures for assigned division.
Assist departments in developing service goals, objectives and standards.
May act in absence of supervisor.
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Bachelor's degree in business or public administration, finance or a related field, and two (2) years of experience in financial, operational, fuels, marketing analysis, or related analytical experience, or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
CERTIFICATIONS OR LICENSES
Licenses
Valid Florida Driver License required.
Certifications
None
KNOWLEDGE, SKILLS AND ABILITIES
Depending on area of assignment:
Knowledge of generally accepted accounting principles (GAAP), particularly as applied to governmental accounting and financial reporting.
Knowledge of the principles and procedures associated with the preparation of the annual budget and the Truth in Millage (TRIM) compliance process.
Knowledge of Florida Statutes applicable to budgeting and financial management within the public sector, particularly Chapters 129 and 200.
Knowledge of the State of Florida Uniform Accounting System for Local Governments.
Knowledge of computer software applications such as Microsoft Office applications for financial evaluation and data manipulation.
General Excel knowledge including intermediate to advanced functions is required for this position. Applicants may be subject to Excel testing.
Skill in demonstrating leadership on assigned special projects and other complex assignments (such as cost allocation plan development, multi-year financial forecast development, FEMA reimbursement).
Skill in exercising considerable independent initiative, fostering collaboration and teamwork, and demonstrating creativity and innovation leading to improved work processes.
Skill in an integrated, automated financial software environment.
Skill utilizing an automated budget development tool.
Ability to communicate ideas, findings, and recommendations in a clear, concise manner, both verbally and in writing.
Ability to analyze program and accounting/budgeting details to identify and apply significant data in preparing budget projections, estimates, and reports.
Ability to relate to and address others in a public forum in a clear and concise manner.
Ability to research and assimilate data from various detailed record sources for the development of analyses and reports.
Ability to work on multiple projects at one time.
Ability to interact with City officials, coworkers, and operating agency staff to establish and maintain effective working relationships.
Ability to establish and maintain effective working relationships with officials and employees in City departments.
Ability to lead others in team efforts towards common objectives.
Ability to analyze trends from detailed records and factual materials.
Ability to use small office equipment and computers.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT
May be required to attend meetings outside regular business hours.
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.
Equal Opportunity
The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.