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Entry Level Office Assistant Jobs in Whitby, ON (NOW HIRING)

Closets By Design Toronto

Installation Assistant

Toronto, ON · On-site

CA$22/hr

  • Medical

  • Retirement

  • PTO

We design, manufacture, and install a complete line of custom closets, home office furniture, wall ... This is an excellent entry-level opportunity for someone interested in developing a career in ...

Bird Infrastructure

Barista - Remote

Toronto, ON

This entry-level position is perfect for individuals looking to gain experience in a dynamic ... Maintain cleanliness and organisation of the coffee station and seating areas. Assist in managing ...

GHD

Graduate Engineering Technician

Whitby, ON · Hybrid

CA$30/hr

This entrylevel role is ideal for recent graduates who are detailoriented, technically curious, and ... Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Rome Logistics Group

Logistics Coordinator

Pickering, ON · On-site

CA$50K/yr

  • PTO

... Entry-Level Compensation: $50,000 Base + Bonus Structure after 3 Months Schedule: In-office ... Obtain quotes from carriers, evaluate pricing, communicate costs, and assist in negotiating ...

City of Kawartha Lakes

Plant Operator Water

Lindsay, ON · On-site

CA$29.47 - CA$43.26/hr

... are working. Assist in ensuring water distribution infrastructure, wastewater collection ... Entry Level Drinking Water Certification an asset; Water Quality Analyst certification an asset ...

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Entry Level Office Assistant information

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

What qualifications do I need to be an entry level office assistant?

Entry level office assistants typically need a high school diploma or equivalent. Basic skills in Microsoft Office programs, good communication, organization, and a professional attitude are also important. Some positions may prefer previous clerical or customer service experience, but formal certifications are generally not required.

What does an entry level office assistant do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What are the key skills and qualifications needed to thrive as an entry level office assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.
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What job categories do people searching Entry Level Office Assistant jobs in Whitby, ON look for?

The top searched job categories for Entry Level Office Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Entry Level Office Assistant jobs?

Cities near Whitby, ON with the most Entry Level Office Assistant job openings:

Entry Level Office Assistant jobs near you

Entry Level Field/Office Coordinator/Engineer - Ganotec - 2026

Kiewit Corporation

Toronto, ON

CA$79K - CA$87K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Kiewit Corporation rating

7.7

Company rating: 7.7 out of 10

Based on 137 frontline employees who took The Breakroom Quiz

24th of 80 rated construction

Job description

 Requisition ID: 180777 

Job Level: Entry Level 

Home District/Group: Ganotec District 

Department: Field Operations 

Market: Industrial 

Employment Type: Full Time 

Position Overview

As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of building "the next big thing" from the ground up. There's a reason Kiewit attracts the best: we offer fast-paced excitement and fulfillment you won't find anywhere else. Our mission is to make a difference and we offer opportunities for you to make make a difference in our construction operations. Whether we're boring tunnels through mountains, turning rivers into energy or building bridges that connect communities, we depend on our passionate, skilled, and safety-obsessed construction professionals to get it done right.

 
District Overview

Ganotec, a subsidiary of Kiewit Corporation, is a Canadian heavy industrial contractor covering all major disciplines, including civil, structural steel erection, heavy mechanical equipment installation, process piping and electrical/instrumentation. We offer various commercial contracts including design-build, EPC, T&M, turnkey and traditional discipline packages. Ganotec is constantly seeking growth opportunities while remaining focused on what has made us successful. 

Location

One of the many things that makes Kiewit's culture unique is that we go where the work is, which exposes your career to abundant opportunities. We relocate our teams based on the work that is available, combined with the development plans, skill sets and career goals of each team member. This means your Kiewit adventure is custom-designed to meet our shared needs.

This opportunity will support projects across the country in large cities and small towns. Job assignment location will be determined closer to your start date.

Responsibilities

New graduates may be required to perform a variety of engineering and construction tasks based on their assignment. The role of Field Coordinator is diversified and is mainly categorized in three main areas. 

  • Field Operations:Work closely with superintendent, interpret drawings and specifications for field crews and craft, prepare work plans and work packages, order and schedule material deliveries, ensure the quality of field operations 
  • Office Coordinator:Perform takeoffs from drawings, generating change, build schedule, track costs, provide field support and supervise subcontractor operations 
  • Estimating:Perform takeoffs, review and analyze data relative to the project, complete plans and specification reviews for projects, assist with the preparation of a bid 
Qualifications
  • 0-2 years of relevant industry experience preferred
  • Bachelor's or a college degree in mechanical or electrical engineering
  • The candidate must have a strong work ethic
  • Must be able to meet deadlines and devote the necessary time to the work
  • Strong organization and time management
  • Strong interest in the construction industry
  • Effective oral and written communication skills
  • Can effectively perform the assigned tasks in various work environments and on different terrains (including various weather conditions)
  • Ability to work outside on a rotation schedule, or to relocate
  • Have a valid driver's license 

Other Requirements:

  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  • May work at various different locations and conditions may vary
  • Openings are to fill both existing vacancies and newly created positions

Base Compensation: $79,040/yr - $87,360/yr
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

What Kiewit Corporation employees say

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About Kiewit

Sourced by ZipRecruiter

Kiewit Infrastructure Engineering's Design-Build team is driving clients to turn to Kiewit during all stages of design-build projects. Through our integrated design and construction approach, our multi-disciplinary team works together to improve schedule, control costs and minimize risk. Our construction-focused engineers work collaboratively with our estimators and builders to design solutions that are innovative, constructible, and designed with a focus on safety. Clients benefit from the proven processes and tools used by Kiewit to minimize project risk. We are an in-house resource that supports projects throughout the company. Our staff shares experiences gained, innovative concepts, and best practices for all projects that we support.

Industry

Construction materials wholesalers

Company size

10,000+ Employees

Headquarters location

Omaha, NE, US

Year founded

1884

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