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Entry Level Office Assistant Jobs in Boston, MA (NOW HIRING)

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Admin Assistant (Entry Level)

Concord, MA · On-site

$17 - $18/hr

Job Title: Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 ... Handle incoming mail, filing, and document organization * Assist with day-to-day office tasks and ...

Connexion

Admin Assistant (Entry Level)

Concord, MA · On-site

$17 - $18/hr

Job Title: Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 ... Handle incoming mail, filing, and document organization * Assist with day-to-day office tasks and ...

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Entry Level Office Assistant information

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How much do entry level office assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for entry level office assistant in Boston, MA is $20.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.50 and $22.98 per hour, depending on experience, location, and employer.

What does an entry level office assistant do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What are the key skills and qualifications needed to thrive as an entry level office assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

How to become an entry level office assistant with no experience?

To become an entry level office assistant with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications or completing short courses can improve your chances, and applying for internships or volunteer positions can provide valuable experience and demonstrate your reliability to employers.
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Entry Level Office Assistant jobs near you
Infographic showing various Entry Level Office Assistant job openings in Boston, MA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $42,788 per year, or $20.6 per hour.

IP IDS Assistant / Office Services Assistant

Boston, MA • On-site

Clark & Elbing
Law Firms • 51 - 200 employees
Learn more about Clark & Elbingexternal

$42K - $45K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Scientists at law.
Clark+Elbing is a top-tier intellectual property (IP) law firm focused on protecting and promoting innovations in life science, chemistry, devices, and diagnostics. Founded in 1996, our firm is known for its premier patent practice and its team of IP attorneys and Ph.D.-level scientists at the forefront of scientific innovation.
We are seeking a highly detail-oriented Information Disclosure Statement (IDS) Assistant to join our Boston office. This will be a hybrid role that combines responsibilities from our IDS team and our Office Services department. It is an excellent entry-level opportunity for individuals interested in patent law, legal operations, and the inner workings of a leading IP law firm. Training in patent law is provided.
This position is full-time and requires a few days' onsite. The starting salary range is $42,000 - $45,000. This range does not represent potential future increases or promotions. Entry-level hires are given the opportunity for reviews regularly and often as early as 6 months into their tenure with the firm.
Responsibilities May Include:
IDS & Patent Support

  • Prepare Information Disclosure Statements (IDSs) and submit for review.
  • Review IDS filings, including transmittal letters, U.S. and foreign patent documents, and non-patent literature citations.
  • Provide feedback on IDS pre-check and post-check procedures.
  • Proofread issued U.S. patents and pre-grant publications.
  • Prepare Requests for Certificates of Correction.
  • Maintain dockets for proofreading actions and IDS pre- and post-filing reviews.
  • Manage patent literature and upload information to internal databases.
  • Handle sensitive and confidential documents, often time-sensitive in nature.
  • Assist Legal Administrative Assistants and other staff as needed.
Office Services & Administrative Support
  • Answer and route incoming phone calls; welcome guests and provide hospitality.
  • Log, scan, and distribute incoming and outgoing mail, packages, faxes, and daily USPTO correspondence.
  • Coordinate outgoing mail, including preparing labels and delivering urgent packages to USPS or other carriers.
  • Order and stock office, kitchen, and printer supplies.
  • Maintain conference rooms, kitchen, and common areas in a clean and orderly manner.
  • Manage guest access, conference room reservations, and meeting technology setup.
  • Obtain patent publications, journal articles, and trademark information as requested.
  • Perform office errands such as bank deposits and obtaining apostilles.
  • Provide light cleaning tasks such as spot cleaning floors, clearing expired food, and breaking down boxes.
  • Submit building maintenance or security access requests.
  • Schedule courier pickups and deliveries.
  • Arrange catering and assist with setup and breakdown for meetings and events.
  • Assist with onboarding and offboarding employees.
  • Handle large print jobs and document assembly requests.
  • Support Practice Systems with client file transfers and preparation of paper filings.
  • Oversee daily document mailing requests, including checklists and CPI updates.
  • Monitor the Office Services inbox and assist all departments as needed.
Skill + Ability Requirements:
  • Meticulous attention to detail, strong organization, and excellent time management.
  • Excellent spelling, grammar, and written/oral communication skills.
  • Professional demeanor, diplomacy, and strong customer service orientation.
  • Ability to work independently and collaboratively with all levels of firm personnel.
  • Ability to adapt to changing priorities with flexibility and appropriate urgency.
  • Strong interpersonal skills and ability to multitask effectively.
  • Excellent computer skills, including proficiency with Microsoft Office; familiarity with iManage and CPI preferred.
  • Ability to lift up to 30 lbs. regularly.
  • Bachelor's degree required; cum laude designation preferred.
  • Legal office experience preferred but not required; training in patent law is provided.
Working Conditions
  • On-site office environment in Boston.
  • Expected to work the hours necessary to fulfill responsibilities; occasional additional hours may be required based on workload.
  • This description outlines the general nature of the role and is not an exhaustive list of all duties or requirements. Reasonable accommodations may be made as required by law.
Benefits Include:
  • Hybrid Schedule
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • Health Reimbursement Account
  • Health Savings Account
  • 401(k) plan
  • Safe Harbor 401(k) contribution
  • Profit Sharing 401(k) contribution
  • Disability and Life Insurance
  • Parental and Family Leave
  • Commuting benefits
  • Paid Time Off

Clark+Elbing LLP is an Equal Opportunity Employer committed to providing all employees with a work environment that is respectful, professional, and inclusive. We prohibit discrimination and harassment of any kind based on race, sex/gender, age, religion, sexual orientation, gender identity or expression, national origin, disability, genetics, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws.

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