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Entry Level Medical Secretary Jobs in Florida (NOW HIRING)

TEKsystems

MSR JAX

Jacksonville, FL

$20.75/hr

... secretary/receptionist, baking/mortgage, professional environment or high volume retail environment ... Experience Level Entry Level Job Type & Location This is a Contract to Hire position based out of ...

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Entry Level Medical Secretary information

How can I become an entry level medical secretary?

To become an entry-level medical secretary, candidates typically need a high school diploma or equivalent and should develop skills in medical terminology, office software, and communication. Some employers prefer candidates with certification in medical office administration or related training programs, and familiarity with electronic health records (EHR) systems can be beneficial.

What is the difference between Entry Level Medical Secretary vs Medical Administrative Assistant?

AspectEntry Level Medical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; certification optional
Work EnvironmentClinics, hospitals, healthcare officesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, phone communicationScheduling, billing, patient records, administrative tasks
Employer UsageHealthcare providers, clinics, hospitalsHealthcare facilities, clinics, hospitals

Both roles involve administrative tasks in healthcare settings, but Medical Administrative Assistants often handle additional billing and insurance responsibilities. Entry Level Medical Secretaries focus more on scheduling and patient communication. The roles are similar in work environment and required credentials, making them closely related options for healthcare administrative careers.

What is an entry level medical secretary?

Entry level medical secretaries are administrative professionals who work in healthcare settings, such as hospitals, clinics, or private practices, to support medical staff and ensure smooth office operations. Their duties often include scheduling appointments, answering phones, maintaining patient records, and handling billing or insurance paperwork. As entry-level positions, these roles typically require strong organizational and communication skills, basic computer proficiency, and may only need a high school diploma or equivalent, though some employers prefer candidates with specialized training or certification. Medical secretaries play a crucial role in creating a welcoming environment for patients and helping healthcare providers manage their administrative workload.

What are the key skills and qualifications needed to thrive as an entry level medical secretary?

To thrive as an Entry Level Medical Secretary, you need strong organizational abilities, attention to detail, and basic knowledge of medical terminology, typically supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, scheduling software, and office productivity tools like Microsoft Office is commonly required. Excellent communication, interpersonal skills, and a professional demeanor help in interacting with patients and healthcare staff. These skills and qualities are crucial for ensuring accurate record-keeping, efficient office operations, and positive patient experiences.

What are some common challenges faced by entry level medical secretaries, and how can they be managed?

Entry level medical secretaries often encounter challenges such as learning to manage a high volume of patient inquiries, handling sensitive medical information, and adapting to different electronic health record (EHR) systems. Balancing multiple tasks while maintaining accuracy and professionalism is key. New hires can manage these challenges by asking questions, seeking mentorship from experienced colleagues, and taking advantage of any on-the-job training or resources provided by the healthcare facility.

What are the most commonly searched types of Medical Secretary jobs in Florida?

The most popular types of Medical Secretary jobs in Florida are:

Entry Level Medical Secretary jobs near you
Infographic showing various Entry Level Medical Secretary job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Presuit Secretary (Entry Level)

Morgan & Morgan, P.A.

Fort Lauderdale, FL • On-site

Full-time

Re-posted 16 hours ago

Morgan & Morgan rating

6.7

Company rating: 6.7 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

30th of 34 rated law firms

Job description

We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace. 

Pay starts 20.00 p/h

Responsibilities 

  • Assist case managers and attorneys with organizing, filing, and maintaining of client files up to 100+ cases. 
  • Collect check request for medical records, accident reports, driving records and vehicle ownership as requested and submit for processing 
  • Copy documents and demand packages as requested 
  • Complete certified mail cards and mail documents and cost checks as requested 
  • Perform general office duties such as typing, operating office machines, and sorting mail 
  • Create new and existing client folders 
  • Prepare and send turndowns and no representation letters, contracts, and multi-party combo letters. 
  • Send out demand letters 
  • And other duties as assigned 

Requirements 

  • Associate degree, certificate, or equivalent work experience (preferred) 
  • 1 year of experience in the legal field a plus! 
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing of files and records, and other office procedures 
  • Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision. 
  • Great written and communication skills 
  • Highly organized with the ability to juggle multiple deadlines in a fast-paced environment 
  • Strong writing and communication skills along with attention to detail 
  • Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

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