Entry Level Executive Assistant Jobs in Novato, CA

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Secretary to join our team in our San Francisco office.

We offer a hybrid work engagement with four days in-office, and one day of remote work.

This is an entry-level position which is designed to provide assistance to legal secretaries and other administrative staff on a task basis. Provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. Completion of all provided training programs is mandatory.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

• Maintain up-to-date forms and collaborate with word processing on templates
• Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines

• Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills

• Prepare and submit expense reimbursement reports, vendor invoice processing

• Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars.
• Coordinate and schedule messenger, overnight delivery or courier services as needed
• Coordinate appointments, meetings, conference calls, and travel arrangements
• Receptionist coverage, as needed

• Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members

• Attend training classes

• Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems

• Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency

• Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals

• Assist fellow secretaries and additional attorneys as priorities dictate

Join us if you have:

• 1+ years' experience in a professional office preferred
• GED or High School Diploma
• Self-starter with a high degree of attention to detail
• Ability to accurately type 50+ wpm
• Basic knowledge of Microsoft Office products
• Intermediate knowledge of Microsoft Office Word
• Ability and willingness to learn new programs and program updates
• Ability to express self effectively, both orally and in writing
• Excellent grammar and proofreading skills
• A highly professional demeanor and appearance; adhere to dress code
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
• Ability to prioritize tasks and to complete projects with minimal supervision
• Ability to follow client confidentiality guidelines
• Ability to pay close attention to detail and be highly organized and accurate
• Strong time management skills

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What's in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

California

The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success.Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement.Learn more about the firm's commitment to DEI here:www.dwt.com/dei.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please emailhumanresources_confidential@dwt.com.

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