Role Overview
The BCBA provides clinical supervision, caregiver training, and approved indirect and administrative services to assigned clients.
Required: Current BCBA certification in good standing
Client Caseload
- Minimum: 1 active client
- Maximum: Up to 20 active clients
- Caseload assignments are determined by availability, experience, and operational needs.
Service Hour Categories & Definitions
All BCBA time must be classified as
Direct,
Indirect (Clinical), or
Administrative (Non-Clinical). Accurate classification, documentation, and approval are required.
Decision Rule (Applies to All Hours)
If the activity impacts treatment or clinical decision-making → Indirect.
If the activity is coordination, communication, or availability → Administrative.
1. Direct Services (Billable - Client-Facing)
Direct services involve real-time interaction with the client or caregiver and must occur during scheduled sessions.
Includes:
- BT/RBT supervision sessions
- Parent / caregiver training sessions
2. Indirect Services (Billable - Clinical)
Indirect services are
clinical in nature and directly support treatment outcomes and decision-making.
Includes:
- Treatment planning and program modification
- Assessments and reassessments
- Data analysis and interpretation
- Clinical case reviews
- Weekly report review and clinical input
- Clinical team meetings focused on treatment decisions and client progress
Excludes:
- Scheduling or logistics
- General coordination
- Operational meetings
- Routine messaging or availability
3. Administrative Services (Non-Clinical)
Administrative services are
non-clinical activities required for coordination, communication, and availability, but not for clinical decision-making.
Includes:
- Weekly office hours (1 hour per week) dedicated to:
- Slack availability
- Answering team questions
- General coordination support
- Emails related to scheduling, logistics, or operations
- Meetings with Operations, PMs, or PSs not focused on clinical review
- Meetings with PMs or PSs outside scheduled sessions when the purpose is administrative
Limits & Rules:
- Administrative hours are capped at 4 hours per month per BCBA
- Administrative time is not client-based
- Administrative hours require prior approval
- Unapproved administrative hours will not be paid
Service Allocation Requirements (Per Client - Monthly Allocation)
Contract BCBAs are assigned a
standard monthly allocation of hours per client, designed to support clinical quality and payer compliance.
Scheduling, Adjustments & Approval Process
- The Operations Team is responsible for building and maintaining BCBA schedules based on the standard hour allocation per client.
- If a client requires additional hours beyond the standard allocation, the request process is as follows:
- The Program Director reviews the clinical need
- A formal request is submitted to Operations
- Operations reviews and approves prior to service delivery
- When required by the payer, the Program Director may need to complete an addendum or clinical justification report to request authorization for additional hours from the insurance provider.
- Services delivered outside of the approved allocation or without authorization may not be reimbursed or paid.
Compensation Structure
- Entry-level BCBA: $72,000-$78,000/year
Rates are determined by experience, certifications, and scope of responsibility.
*Indirect Services and Administrative Services are billed at differing rates.
Documentation, Compliance & Oversight
- Weekly availability must be submitted to Operations
- Direct services must align with scheduled appointments
- Indirect and administrative work may be completed flexibly but must meet monthly deadlines
- All documentation must include:
- Date of service
- Time of service
- Client (if applicable)
- Service category (Direct / Indirect / Administrative)
Beyou reserves the right to audit hours, service classification, and documentation. Misclassification, overuse, or non-compliance may result in delayed or denied payment and corrective action.
Department Clinical Role BCBA Locations USA Remote status Fully Remote