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Entry Level Administrative Jobs in Philadelphia, PA

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Entry Level Administrative information

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How much do entry level administrative jobs pay per hour?

As of May 28, 2026, the average hourly pay for entry level administrative in Philadelphia, PA is $20.12, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.55 per hour, depending on experience, location, and employer.

What Are Entry Level Administrative Jobs?

Entry-level administrative jobs include a variety of positions in which you work to promote customer service, department coordination, product management, and scheduling within a company. Many aspects of these jobs vary by the section of the company you're in, and daily duties can include things like sourcing resumes, data entry, or overseeing office staff. As an entry-level administrative worker, you also assist other administrators as necessary, usually with the goal of learning more about the company's systems and processes. This role should not be confused with that of entry-level administrative assistant, which is a clerical, non-management position with a different career track.

What are the key skills and qualifications needed to thrive as an Entry Level Administrative Assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and basic data entry systems is often required. Excellent communication, time management, and a proactive attitude are valuable soft skills for this role. These abilities are crucial for ensuring smooth office operations, supporting team productivity, and maintaining effective communication across the organization.

What are some typical challenges faced by entry level administrative professionals, and how can they overcome them?

Entry level administrative professionals often encounter challenges such as managing multiple tasks simultaneously, adapting to different communication styles within a team, and quickly learning new office technologies. To overcome these, it's helpful to prioritize tasks using digital tools or checklists, seek clarification from supervisors to ensure understanding of expectations, and proactively ask for training or resources when learning new software. Building strong organizational and time management habits early on can make the transition smoother and set a solid foundation for career growth.

What is the difference between Entry Level Administrative vs Administrative Assistant?

AspectEntry Level AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, clerical tasks
Employer & Industry UsageCommon in various industries for entry-level supportWidely used across industries for administrative support
Search & Comparison IntentOften searched by job seekers starting administrative careersCommonly compared for administrative support roles

Entry Level Administrative roles typically require minimal experience and serve as an introduction to administrative work, focusing on basic clerical tasks. Administrative Assistant positions often involve similar responsibilities but may require more experience or specific skills. Both roles are essential in office environments and are frequently used interchangeably in job searches, though 'Administrative Assistant' may imply a slightly higher level of responsibility.

More about Entry Level Administrative jobs
What are the most commonly searched types of Administrative jobs in Philadelphia, PA? The most popular types of Administrative jobs in Philadelphia, PA are:
What are popular job titles related to Entry Level Administrative jobs in Philadelphia, PA? For Entry Level Administrative jobs in Philadelphia, PA, the most frequently searched job titles are:
What job categories do people searching Entry Level Administrative jobs in Philadelphia, PA look for? The top searched job categories for Entry Level Administrative jobs in Philadelphia, PA are:
What cities near Philadelphia, PA are hiring for Entry Level Administrative jobs? Cities near Philadelphia, PA with the most Entry Level Administrative job openings:
Entry Level Administrative jobs near you
Infographic showing various Entry Level Administrative job openings in Philadelphia, PA as of May 2026, with employment types broken down into 91% Full Time, and 9% Part Time. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $41,856 per year, or $20.1 per hour.
Entry Level Administrative Assistant - Part time

Entry Level Administrative Assistant - Part time

Intern U

West Chester, PA • On-site

$16 - $22/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

We are seeking a reliable and detail-oriented Entry Level Administrative Assistant to support our community management operations. This is an entry-level position, ideal for someone with strong organizational and communication skills who enjoys helping people and working in a team environment. It will be an opportunity to grow a career in property management or administrative services. You'll play a key role in keeping our operations running smoothly by handling a range of administrative tasks and providing excellent customer service to residents and vendors.
Key Responsibilities:

  • Answer incoming calls and respond to emails professionally and promptly
  • Communicate clearly and courteously with homeowners, vendors, and team members
  • Compose and process letters, notices, and other correspondence to homeowners
  • Organize and maintain digital filing systems
  • Assist with preparing and processing mass mailings
  • Perform word processing tasks such as document formatting, editing, and proofreading
  • Input and update data using Microsoft Excel and other office software
  • Provide general office support to community managers and staff as needed
Required Skills and Qualifications:
  • Proficiency in Microsoft Office, especially Word and Excel
  • Strong word processing and written communication skills
  • Friendly and professional telephone etiquette
  • Highly organized with strong attention to detail
  • Ability to manage time effectively and prioritize tasks
  • Willingness to learn and take direction in a fast-paced environment
  • High school diploma or equivalent required

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