Entry Level Administrative Assistant Jobs in Utah

Announcement
Details
Open Date
08/28/2026
Requisition Number
PRN17430N
Job Title
Administrative Assistants
Working Title
Customer Service Administrative Assistant
Career Progression Track
S00
Track Level
S1 - Entry Level Support
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
20
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
M-F, 15-20 hours a week, some weekends, or late nights
Is this a work study job?
No
VP Area
President
Department
00435 - University Campus Store
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$15.00 - $17.00/h DOE
Close Date
11/28/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The University of Utah Campus Store is seeking a Customer Service Administrative Assistant who provides administrative and operational support to the Campus Store Customer Service Manager and Customer Service team. This position is responsible for coordinating routine administrative functions that support daily operations, including employee scheduling, staff communications, training documentation, supply ordering, signage coordination, Post Office inventory support, and other administrative tasks. The Customer Service Administrative Assistant plays a key role in ensuring the department operates efficiently by maintaining accurate records, supporting daily workflows, and assisting with special projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
Why Work at the University Campus Store?
At the University of Utah Campus Store, we make campus a family.
Every member of our team contributes to the success of students, faculty, staff, alumni, and visitors. Whether providing course materials, technology solutions, Starbucks beverages, official University merchandise, or exceptional customer service, our employees play an important role in supporting the University community.
We believe that hiring is about more than filling positions. We seek individuals who are committed to service, collaboration, accountability, and creating an environment where others feel welcomed and supported.
If you are passionate about helping others succeed and want to contribute to a positive campus experience, we encourage you to apply.
Learn more about our mission and values here www.store.utah.edu
Responsibilities
• Provide administrative support to the Customer Service Manager and Customer Service leadership team.
• Maintain employee training records, onboarding documentation, and departmental files.
• Prepare reports, spreadsheets, correspondence, and other administrative documents.
• Coordinate ordering, receiving, and inventory of office and operational supplies.
• Coordinate the creation, maintenance, and distribution of store signage and operational communications.
• Support Post Office retail inventory by maintaining inventory records, processing orders, and assisting with inventory accuracy.
• Maintain organized filing systems and departmental records, both electronic and paper.
• Answer phones, respond to emails, and direct inquiries to the appropriate department or staff member.
• Assist with meeting preparation, agendas, and follow-up documentation.
• Support departmental projects, process improvements, and other administrative initiatives.
• Maintain confidentiality when handling employee, financial, and operational information.
• Perform other administrative duties as assigned in support of Customer Service operations.
Minimum Qualifications
Requires little to no related experience.
Preferences
• High school diploma or equivalent; additional education in business, office administration, or a related field is preferred.
• One year of administrative or office support experience, preferably in a retail or customer service environment.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with scheduling software such as When I Work is preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Experience with inventory records or retail administrative processes is preferred.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.