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Entry Level Administration Jobs in Ontario (NOW HIRING)

Kinaxis Inc.

Procurement Coordinator

Kanata, ON · Hybrid

CA$47K - CA$69K/yr

Post-secondary education in business administration, supply chain management, finance, or a related ... EntryLevel, #Fresher #Associate Work With Impact: Our platform directly helps companies power the ...

Kinaxis Inc.

Procurement Coordinator

Kanata, ON · Hybrid

CA$47K - CA$69K/yr

Post-secondary education in business administration, supply chain management, finance, or a related ... EntryLevel, #Fresher #Associate Work With Impact: Our platform directly helps companies power the ...

ZTR

Human Resources Generalist

London, ON · On-site

CA$50K - CA$65K/yr

As the entry level HR Generalist, you will be joining our small but dynamic HR team! In this role ... Collect and analyze human resources data * Assist with payroll and benefits administration

Third Octet

IT Support Analyst

Mississauga, ON · On-site +1

... and administration; entry-level certification preferred, but not a must. * Basic understanding of local and wide area networking technologies. * Ability to work with end users, troubleshoot ...

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All JobsAdministration JobsEntry Level Administration JobsEntry Level Administration Jobs in Ontario

Entry Level Administration information

What is an entry level administration job?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.

What are the key skills and qualifications needed for entry level administration?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

What are common challenges faced by entry level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

Can someone with no experience become an entry level administration?

Yes, entry level administrative positions often do not require prior experience and focus on basic skills such as organization, communication, and proficiency with office software. Candidates can improve their chances by demonstrating a willingness to learn and possibly obtaining relevant certifications like Microsoft Office Specialist.

How to become an entry level administration with no experience?

To become an entry-level administrative assistant, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications, such as a certificate in office administration, and volunteering or internships can also help build experience and improve your chances of securing a position.

What are the most commonly searched types of Administration jobs in Ontario?

The most popular types of Administration jobs in Ontario are:

Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Account Associate - International Business Development Group

Canadian Bank Note Company

Nepean, ON • Hybrid

Full-time

Medical, Life, Retirement

Posted 10 days ago

Job description

Company Description

Canadian Bank Note Company (CBN) is a leader and trusted provider of secure document and adjacent enterprise-level system solutions across the following domains: border security, civil identity, driver licence/identification and vehicle information, excise control, currency, lotteries and charitable gaming.

Our Corporate Philosophy and 7 Core Principles shape and guide our corporate behaviours and underpin the sense of community you will experience at CBN. We seek long-term relationships with our employees and offer a competitive compensation package that includes health, medical and life insurance benefits and a defined contribution pension plan with company matching.

Job Description

Internal Job Title: Account Associate
Job Type: Permanent, Full-Time
Job Location: 18 Auriga Drive, Ottawa, ON
Work Model: Hybrid

Job Status: Existing Vacancy

Position Summary

As an Account Associate in our International Business Development team, you will support our Caribbean based business development activities in an administrative capacity, providing contract oversight and looking after the day-to-day requirements of you assigned customer accounts while also executing process related activities that support existing customers and enable the pursuit of new business.

Please note: This is an entry level position within CBN's Business Development group.

Responsibilities

  • Customer Relationship Management
    • Build strong working level relationships with our customers and provide top-notch customer service by addressing their inquiries expediently and effectively and escalating to appropriate internal stakeholders as required.
    • Manage the sales inquiry, design brief, sales order, and delivery request processes for your assigned customers.
  • Contract and Deliverable Management
    • Maintain a tracking spreadsheet for all contract deliverables, monitor deliverable fulfillment, and accurately invoice customers against key deliverables and provide regular status reports.
  • Inventory and Production Monitoring
    • Monitor inventory levels, production, and delivery requirements to ensure that delivery schedules are on-track and pro-actively communicate any potential issues to the team.
  • Business Development Support
    • Participate in and contribute to monthly sales forecast reviews.
    • Support new business pursuits by assisting with request for proposal (RFP) preparation, assembly, and delivery and monitor progress on relevant projects and change requests.
    • Maintain business development directories and ensure they are up to date with all relevant contract, commercial, and financial information.
  • Various other duties and responsibilities
Qualifications

Mandatory Requirements

  • Legally eligible to work in Canada
  • Fluency in English (speak, read, write)
  • Able to obtain (in a timely manner) and maintain Government of Canada Secret (Level II) security clearance
  • Ability to travel internationally approx. 2-6 weeks/year

Minimum Qualifications

  • College diploma in Business Administration (or related field) or equivalent additional years of relevant work experience
  • Proficiency in MS O365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint)
  • Interpersonal skills
  • Organization/time management skills
  • Self-directed
  • Adaptable

Preferred Qualifications

  • Bachelor's degree in Business Administration (or related field)
  • Fluency in French (speak, read, write)
  • Professional work experience in sales, marketing, customer service or administrative capacity

Additional Information

Equal Opportunity Statement

Our organization is committed to employment equity and diversity in the workplace. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, members of visible minorities, and LGBTQ2+ individuals.

We are dedicated to removing barriers and fostering an inclusive workplace that reflects society and we are committed to providing an accessible and inclusive recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation at any stage of the hiring process, please contact us at recruitment@cbnco.com so that appropriate arrangements can be made.

AI Use in Recruitment Statement

As part of our commitment to transparency and fairness in hiring, we disclose that artificial intelligence (AI) tools may be used at certain stages of our recruitment process. These tools assist in tasks such as resume screening, candidate matching, and interview scheduling. All AI-assisted decisions are subject to human oversight to ensure fairness, accuracy, and compliance with applicable laws.

We are committed to the responsible, transparent, and accountable use of AI, in alignment with Ontario’s Responsible Use of Artificial Intelligence Directive and the requirements under the Working for Workers Four Act. This includes taking steps to mitigate bias, protect candidate privacy, and ensure that AI does not unfairly influence hiring outcomes.

If you have questions or concerns about how AI is used in our hiring process, please contact us at recruitment@cbnco.com .