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Engineering Office Assistant Jobs in Indiana (NOW HIRING)

Socket.dev

Construction Project Engineer

Indianapolis, IN · On-site

$66K - $84K/yr

... office * Assist in gathering all pertinent submittals and log them in the submittal log and ... Bachelor's Degree in Engineering, Construction management, or related field * 1- 5 years of ...

New

Actalent

Revit Technician

Indianapolis, IN · Hybrid

$28 - $35/hr

... documents. * Assist in preparing and updating construction documents for new construction ... Work is performed in a typical consulting engineering office environment with cubicles and private ...

MILHAUS

Construction Project Engineer

Indianapolis, IN · On-site

$66K - $84K/yr

... office * Assist in gathering all pertinent submittals and log them in the submittal log and ... Bachelor's Degree in Engineering, Construction management, or related field * 1- 5 years of ...

MILHAUS

Construction Project Engineer

Indianapolis, IN · On-site

$66K - $84K/yr

... office * Assist in gathering all pertinent submittals and log them in the submittal log and ... Bachelor's Degree in Engineering, Construction management, or related field * 1- 5 years of ...

Milhaus

Construction Project Engineer

Indianapolis, IN · On-site

$66K - $84K/yr

... office * Assist in gathering all pertinent submittals and log them in the submittal log and ... Bachelor's Degree in Engineering, Construction management, or related field * 1- 5 years of ...

The City of Elkhart

Assistant City Engineer

Elkhart, IN · On-site

Records and GIS Manager, Engineering Project Managers Asset Manager, Engineering Technicians, GIS ... Frequent trips to off-site office locations may be necessary, often in inclement weather. Night ...

EnPower, Inc.

Office Manager

Indianapolis, IN · On-site

Complete purchase requisitions for services as needed and assist with credit card documentation and ... Experience in a manufacturing, engineering, technology or industrial environment Additional ...

New

Tutor Perini Corporation

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

We are known for our expertise in the engineering and construction of deep shafts and tunnels of ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

Tutor Perini

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

We are known for our expertise in the engineering and construction of deep shafts and tunnels of ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

Tutorperini

Office Administrator

Evansville, IN

$17.25 - $23.50/hr

We are known for our expertise in the engineering and construction of deep shafts and tunnels of ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

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All JobsEngineering Office JobsEngineering Office Assistant JobsEngineering Office Assistant Jobs in Indiana

Engineering Office Assistant information

What is an engineering office assistant?

Engineering Office Assistants provide administrative and clerical support to engineering teams within an organization. They are responsible for tasks such as managing correspondence, scheduling meetings, maintaining project documentation, and assisting with reports and data entry. By handling these essential office duties, they help engineers and project managers stay organized and focused on technical work, contributing to the overall efficiency of engineering projects.

What are the key skills and qualifications needed to thrive as an engineering office assistant, and why are they important?

To thrive as an Engineering Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, basic project management tools, and sometimes engineering-specific document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate effectively with engineering teams and handle shifting priorities. These skills are crucial to ensure efficient office operations and support project success within engineering environments.

What are some common challenges faced by engineering office assistants, and how can they be overcome?

Engineering Office Assistants often juggle multiple priorities, such as managing documentation, coordinating meetings, and supporting engineering staff with administrative tasks. A common challenge is adapting to frequent changes in project timelines and technical requirements. Staying organized with digital tools, maintaining clear communication with both engineers and managers, and proactively asking questions can help overcome these challenges. Building a strong understanding of engineering terminology and processes also enhances efficiency and job satisfaction.

What is the difference between Engineering Office Assistant vs Engineering Technician?

AspectEngineering Office AssistantEngineering Technician
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsDiploma or associate degree in engineering technology
Work EnvironmentOffice setting, administrative tasks, document managementLaboratory, field, or office; technical support and testing
Employer & Industry UsageEngineering firms, construction companies, manufacturingEngineering firms, manufacturing, research labs
Common Search & ComparisonAdministrative support in engineeringTechnical support and engineering tasks

The Engineering Office Assistant primarily handles administrative and clerical duties within engineering environments, focusing on document management and office support. In contrast, Engineering Technicians perform technical tasks, support engineering projects, and may work directly with engineers on testing and fieldwork. While both roles are integral to engineering operations, they differ in technical requirements and daily responsibilities.

How much is an engineering office assistant's salary?

The salary for an engineering office assistant typically ranges from $30,000 to $50,000 annually, depending on experience, location, and the size of the engineering firm. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. The role often involves administrative tasks, document management, and supporting engineering teams.

Is being an engineering office assistant a stressful job?

The role of an engineering office assistant can involve handling administrative tasks, coordinating schedules, and supporting engineering teams, which may lead to periods of workload fluctuation. While some tasks are routine, managing deadlines and multitasking can contribute to stress, especially during busy project phases. Overall, stress levels depend on the work environment and workload management skills.

What cities in Indiana are hiring for Engineering Office Assistant jobs?

Cities in Indiana with the most Engineering Office Assistant job openings:

Library and Learning Commons Office Coordinator

Notre Dame, IN • On-site

Saint Mary's College
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Saint Mary's Collegeexternal

$17.75 - $23.50/hr

Full-time

Re-posted 5 days ago

Job description


Description
The Library & Learning Commons Office Coordinator provides comprehensive administrative and operational support for the Library & Learning Commons, serving as a central resource for the Library, Writing and Tutoring Center, Office of Student Success, and Accessibility Resources Office. This position ensures the efficient day-to-day operation of multiple departments by coordinating administrative functions, supporting financial processes, assisting with events and programming, maintaining records, and supervising student workers. The successful candidate will possess strong organizational skills, excellent communication abilities, attention to detail, initiative, and the ability to manage multiple priorities while working independently.
Job Responsibilities
  • Serve as the primary point of contact for the Library & Learning Commons by greeting visitors, responding to inquiries, and providing exceptional customer service.
  • Provide administrative support to the Library Director, faculty librarians, Writing Center, Office of Student Success, and Accessibility Resources Office.
  • Maintain departmental files, compose correspondence, order office supplies, and manage departmental mailboxes.
  • Coordinate with campus departments, including Academic Affairs and the Registrar's Office, to support daily operations.
  • Communicate website updates and content changes to the Marketing & Communications Office.
  • Assist with monitoring departmental budgets and maintain accurate financial records using spreadsheets.
  • Process purchase orders, reimbursements, check requests, and departmental acquisitions.
  • Coordinate logistics for meetings, special events, guest speakers, and campus programming, including room reservations, catering, maintenance work orders, and key requests.
  • Assist with hiring workflow, scheduling, and timecard processing for assigned student workers.
  • Maintain library acquisitions records and oversee electronic and paper filing systems.
  • Manage confidential student, faculty, and departmental records while ensuring accuracy and compliance.
  • Support the Accessibility Resources Office by maintaining accommodation request documentation.
  • Prepare reports, maintain departmental assessment records, record meeting minutes, and assist with instructional scheduling and document preparation.
  • Perform other related duties as assigned.
Minimum Qualifications
  • High school diploma or equivalent.
  • Administrative, secretarial, or office support experience.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
  • Ability to learn and use integrated database systems such as Banner and Oracle.
  • Excellent organizational, communication, and customer service skills.
  • Ability to manage multiple priorities while maintaining a high level of accuracy.
  • Ability to exercise sound judgment and maintain confidentiality.
Preferred Qualifications
  • Experience working in a higher education environment.
  • Experience with office management or administrative coordination.
  • Familiarity with web content management and website maintenance.
  • Experience supporting budgets, purchasing, and financial recordkeeping.
  • Experience supervising or coordinating student employees.
  • Experience maintaining confidential student or academic records.
  • Strong problem-solving skills and the ability to work collaboratively across multiple departments.
Schedule
Full-time, 12-month position
Eligibility to Work
Applicants must be legally authorized to work in the United States at the time of hire and must not require visa sponsorship from the College, either now or in the future.

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