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Email Management Virtual Assistant Jobs in Philadelphia, PA

lincoln

Virtual Sales Assistant

Fort Washington, PA · On-site

$20.50 - $27.50/hr

... the Virtual Sales Assistant will provide service to existing clients on non-solicited business ... Support prospecting by entering leads in CRM, sending introductory email to prospects, contact ...

Essity

Account Manager Virtual Sales

Philadelphia, PA · On-site +1

... email as key touchpoints to deliver on decided retention rate, profitable growth and sales KPIs ... Pipeline Management of end customer accounts of scale. * Value Added Selling (in virtual ...

Mondo

Email Marketing Specialist

Fort Washington, PA · On-site

$26 - $29/hr

Job Summary Assist with the setup and scheduling of email marketing campaigns across multiple ... list management (average community lists of 1,000-3,000 contacts) Experience with project ...

Workway, Inc.

Be Seen First

Email Marketing Specialist (Hybrid)

Fort Washington, PA · On-site

$36.05/hr

... * Assist with the setup and scheduling of email marketing campaigns. * Review incoming email ... Project Management experience with email marketing. * High-level attention to detail. * Strong ...

Zirtual

Remote Virtual Executive Assistant

Trenton, NJ

$1.5K - $3.8K/mo

Monitor and manage inboxes, including drafting and responding to emails * Prioritize communications ... Coordinate virtual and in-person meetings or events Operations & Task Management * Support day-to ...

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Email Management Virtual Assistant information

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How much do email management virtual assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for email management virtual assistant in Philadelphia, PA is $24.62, according to ZipRecruiter salary data. Most workers in this role earn between $20.62 and $27.64 per hour, depending on experience, location, and employer.

What is an email management virtual assistant?

Email Management Virtual Assistants are professionals who help individuals or businesses efficiently manage their email inboxes. Their responsibilities typically include sorting emails, responding to inquiries, filtering spam, flagging urgent messages, organizing folders, and maintaining a streamlined communication flow. By delegating these tasks to a virtual assistant, clients can save time, reduce overwhelm, and focus on more important aspects of their work. These assistants often work remotely and use secure methods to handle confidential information.

What are the key skills and qualifications needed to thrive as an email management virtual assistant?

To thrive as an Email Management Virtual Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, typically supported by experience in administrative support or customer service. Familiarity with email platforms (like Gmail or Outlook), productivity tools (such as Slack, Trello, or Asana), and basic knowledge of email filtering and automation tools are commonly required. Proactive problem-solving, discretion, and time management are essential soft skills that help you efficiently handle high volumes of correspondence while maintaining confidentiality. These skills and qualities are crucial for ensuring prompt, accurate email handling and supporting smooth business operations for clients.

What are the most common challenges faced by an email management virtual assistant, and how can they be addressed?

One of the most common challenges for an Email Management Virtual Assistant is handling a high volume of emails while ensuring timely responses and proper prioritization. To address this, it's important to establish clear organization systems—such as labeling, filtering, and categorizing emails—and to communicate regularly with your client about priorities and expectations. Additionally, learning to draft templates for frequent responses and staying proactive with follow-ups can greatly improve efficiency and client satisfaction. Adapting to each client's preferred communication style and tools is also key to success in this role.

What is the difference between Email Management Virtual Assistant vs Data Entry Virtual Assistant?

AspectEmail Management Virtual AssistantData Entry Virtual Assistant
Primary ResponsibilitiesManaging emails, scheduling, responding to inquiriesInputting data, updating databases, maintaining records
Required SkillsCommunication, organization, email platform proficiencyTyping speed, accuracy, attention to detail
Work EnvironmentRemote, administrative supportRemote, data processing tasks
Common IndustriesAdmin support, customer service, consultingHealthcare, finance, e-commerce

The Email Management Virtual Assistant focuses on handling emails, scheduling, and communication tasks, while the Data Entry Virtual Assistant specializes in inputting and managing data. Both roles require organizational skills and are often performed remotely, but they serve different operational needs within organizations.

What are popular job titles related to Email Management Virtual Assistant jobs in Philadelphia, PA?

For Email Management Virtual Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Email Management Virtual Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Email Management Virtual Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Email Management Virtual Assistant jobs?

Cities near Philadelphia, PA with the most Email Management Virtual Assistant job openings:

Email Management Virtual Assistant jobs near you
Infographic showing various Email Management Virtual Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 71% Full Time, 19% Part Time, and 10% Contract. Highlights an 62% In-person, and 38% Remote job distribution, with an average salary of $51,210 per year, or $24.6 per hour.

Virtual Assistant

Greater Philadelphia Health Action

Philadelphia, PA • On-site

$21.50 - $28.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Job description

We know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations:
  • Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146
  • Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123
  • Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124
  • Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140
  • Southeast Health Center, 800 Washington Ave. Phila., PA 19147
  • Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143

Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required.

Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor.

Benefits Include:

  • Health and Financial Benefits including Medical, Dental, Life, Vision, Long Term Disability, Employee Assistance Program, 401(k) with lucrative company contribution and match
  • Paid Time Off including Vacation, Sick, Personal, Education, and Holidays
  • Professional Growth and Rewards including Generous bonuses, employee referral bonus, leadership and advancement opportunities, continuing education

GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law.

Join a network that values dedication, balance, and purpose. Email resumes to recruitmentrocks@gphainc.org. Visit us at www.gphainc.org