Elections Program Specialist Jobs (NOW HIRING)

GRADE

SBE 0013

LOCATION OF POSITION

Frederick County Board of Elections

8490 Progress Drive Ste 300, Frederick, MD 21701

Main Purpose of Job

An Election Program Supervisor II is the supervisory level of election programs in a local election office. Employees in this classification supervise and train employees in the Election program such as Election Clerks, Election Program Trainees, Election Program Assistants, Election Program Specialists and other support staff.

Employees in this classification receive general supervision from an Election Director or Election Deputy Director or Program Managers. The work may require travel to election program related activities and events outside the election office; register voters; train election officials and voter registration staff and volunteers or provide related services. Employees may be required to work evenings and weekends, particularly prior to and following an election.

Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Election Program Supervisor II provides the full range of supervision and training to the Election Clerks, Election Program Trainees, Election Program Assistants, Election Program Specialists and other support staff and may have administrative responsibilities related to the entire office operation. The Election Program Supervisor II is differentiated from the Election Program Supervisor I in that the Election Program Supervisor II may act in the stead of the Election Program Manager in their absence.

POSITION DUTIES

Supervises Election Clerks, Election Program Specialists, Election Program Assistants, Election Program Trainees and other support staff engaged in administering Election Programs;

Coordinates and supervises special projects;

Trains employees, other support staff and volunteers in election procedures such as registering voters;

Supervises and processes a full range of voter activities such as voter registrations, absentee ballot applications, provisional ballot applications and other related activities;

Compiles and maintains statistics;

Assists with developing, revising and implementing office practices and procedures;

Answers inquiries regarding election procedures in person, by telephone, by U.S. mail and by e-mail;

Assists the Election Director, the Election Deputy Director or Program Manager in redistricting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations;

Applies knowledge of the Election Law Article of the Annotated Code of Maryland, the Code of Maryland Regulations and the Federal Voting Assistance Program;

Recruits election officials needed to staff polling places, organizes required training sessions, and implements and revises practices and procedures related to judge recruitment;

Accepts and processes candidate and committee filings;

Supervises the implementation and maintenance of polling place accessibility in accordance with the Americans with Disabilities Act and State policies and guidelines;

Maintains current knowledge of the National Voter Registration Act and all related regulations for the purpose of managing all phases of the Act, including the category of inactive voters;

May review reports and summarize information to facilitate review by the Program Manager;

May perform audits;

May supervise technicians engaged in maintaining and repairing election equipment;

May prepare election calendar;

May purchase and inventory supplies;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience applying election laws, rules and procedures in a local election office.

1. 1. Candidates may substitute one year of specialized clerical experience for each six months of the required experience applying election laws, rules and procedures in a local. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.
2. 2. Candidates may substitute two years of general clerical experience for each six months of the required experience applying election laws, rules and procedures in a local election office. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.
3. 3. Candidates may substitute thirty credit hours from an accredited college or university for one year of experience, for up to two years of the required experience.
4. 4. Candidates may substitute additional experience applying election laws, rules and procedures in a local election office on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

1. 1. Experience hiring, training, and preparing payroll for election judges.
2. 2. Experience small adult groups.
3. 3. Experience working in a fast paced environment and multi tasking.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

1. 1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.
2. 2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections, 151 West St., Suite 200, Annapolis, MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact Chris.Lohr@Maryland.gov.

MD TTY Relay Service: 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.