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Editorial Operations Assistant Jobs in Connecticut

AEG

Manager, Content - MLS NEXT Pro

Stamford, CT · On-site

$80K - $88K/yr

Overview The Manager, Content will assist and support the Director of Content with all functions ... On matchdays, lead editorial oversight of MLS NEXT Pro social media channels and regularly manage ...

All JobsEditorial Operations JobsEditorial Operations Assistant JobsEditorial Operations Assistant Jobs in Connecticut

Editorial Operations Assistant information

What is an editorial operations assistant?

Editorial Operations Assistants are support professionals who help manage the administrative and organizational tasks within a publishing or editorial team. They coordinate schedules, assist with manuscript tracking, communicate with authors and editors, and help ensure the smooth flow of content through the editorial process. Their work is essential for maintaining deadlines, tracking submissions, and ensuring that editorial standards are met. This role often requires strong organizational skills, attention to detail, and proficiency with publishing software or content management systems.

How does an editorial operations assistant typically collaborate with editors and other departments on publishing projects?

As an Editorial Operations Assistant, you'll serve as a crucial link between editors, writers, and departments such as design, marketing, and production. Your responsibilities often include coordinating schedules, tracking manuscript progress, and managing communication to ensure deadlines are met. Effective collaboration involves regular status updates, organizing meetings, and troubleshooting workflow challenges to keep projects moving smoothly. This cross-functional teamwork helps maintain high editorial standards and timely publication.

What are the key skills and qualifications needed to thrive as an editorial operations assistant, and why are they important?

To thrive as an Editorial Operations Assistant, you need strong organizational skills, attention to detail, and a background in publishing or communications, often supported by a bachelor's degree. Familiarity with content management systems (CMS), editorial workflow tools, and basic proficiency in Microsoft Office or Google Workspace are typically required. Excellent communication, multitasking, and time management skills help you coordinate with editorial teams and manage deadlines effectively. These skills ensure smooth editorial processes, timely publication, and high-quality content delivery.

What is the difference between Editorial Operations Assistant vs Content Coordinator?

AspectEditorial Operations AssistantContent Coordinator
Primary RoleSupports editorial workflows, manages content schedules, and assists with publishing processes.Coordinates content creation, manages content calendars, and ensures content aligns with strategy.
Required SkillsOrganizational skills, familiarity with publishing tools, basic editing.Content management, communication skills, SEO knowledge.
Work EnvironmentPublishing houses, media companies, online platforms.Media agencies, digital marketing teams, publishing firms.

While both roles support content production, the Editorial Operations Assistant focuses on supporting editorial workflows and publishing processes, whereas the Content Coordinator manages content planning and strategy implementation. Both roles require organizational skills and familiarity with content management tools, but their specific responsibilities differ based on workflow support versus content strategy execution.

What cities in Connecticut are hiring for Editorial Operations Assistant jobs?

Cities in Connecticut with the most Editorial Operations Assistant job openings:

Administrative/Operations Coordinator

Hartford, CT • On-site

Trinity College
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Trinity Collegeexternal

$41K - $54K/yr

Full-time

Re-posted 19 days ago

Job description

The Administrative Operations Coordinator serves as the primary administrative and operational support professional for the Office of Financial Aid. Reporting directly to the Executive Director, this position provides executive-level administrative support while coordinating daily office operations and administrative services to ensure an efficient, organized, and student-centered environment.


The Coordinator serves as the first point of contact for many visitors, students, families, faculty, and staff and plays an essential role in supporting office communications, operational logistics, purchasing, records management, travel coordination, financial reconciliation, and special projects.


 

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program.  With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
  • High School Diploma, or GED
  • Bachelor's Degree, preferred
  • 1-3 years of experience

  • Possess strong computer skills, including Word, Excel, and other Microsoft Office programs.

  • The ability to prioritize conflicting demands is essential, as is the ability to work effectively and comfortably with the public.

  • Have a record of maintaining confidentiality, exercising discretion, and using good judgment. 

  • Must demonstrate the ability to anticipate and react appropriately to a variety of situations and to be resourceful.

  • Ability to work independently and as a member of a team. 

  • Proven organizational and administrative skills, and the ability to balance multiple priorities. 

  • Clear and effective writing, with knowledge of editorial procedures

  • Provide confidential administrative support to the Executive Director. Manage calendars, assist with scheduling, and meeting logistics. Coordinate meeting agendas, materials, and minutes. Coordinate travel arrangements, conference registrations, and itineraries. Track deadlines and assist with special projects. Maintain confidential files and records. 
  • Serve as the primary office administrator. Order office supplies and maintain inventory. Coordinate business card and employee name badge requests. Process invoices and prepare payment documentation. Reconcile departmental purchasing card transactions. Coordinate office equipment maintenance and service requests. Maintain shared calendars and operational schedules. Support onboarding logistics for new staff. Coordinate mail distribution and shipping. 
  • Serve as the primary receptionist (when students are unavailable) for the office. Answer the main financial aid telephone line and direct inquiries appropriately. Monitor office email accounts. 
  • Scan, index, file, archive, and retrieve student and departmental documents. Maintain electronic and paper filing systems. Coordinate records retention and archival projects. Alphabetize and organize files to ensure compliance with institutional recordkeeping standards. Assist staff with document preparation and mailings. Support front desk coverage during peak operational periods.  
  • Assist with office-wide operational initiatives. Support admissions and financial aid events. Prepare materials for orientation, open houses, and admitted student programs.  
  • Oversee, coordinate, and execute additional responsibilities for the Office of Financial Aid as assigned by office leadership. 
  • Prepare reports related to tasks assigned by the Office of Financial Aid Leadership Team.
  • Access PowerFAIDS, to support and facilitate the aid process.
  • Perform other related duties as assigned and based on departmental need.
     

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